Recrutement de 01 Administrative Officer

Recrutement de 01 Administrative Officer

Contract type: Fixed Term Appointment
Duty Station: Lilongwe
Level: NO-2
Location: Malawi
Categories: Administration
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, empowerment…

UNICEF Malawi Country Programme (2019-2023) is aligned with the Government of Malawi’s Growth and Development Strategy (MDGS III) and the United Nations Development Assistance Framework (UNDAF). The programme supports the Government of Malawi to meet its commitment to respect, protect and fulfil children’s rights in line with international conventions and standards. The country programme is guided by the principles of children’s rights, equity, gender equality, inclusion and resilience, and supports evidence-based, integrative and innovative programming. The vision is that ‘all girls and boys in Malawi, especially the most disadvantaged and deprived, realize their rights’. The programme focuses on: early childhood (parenting, high-impact social services, early stimulation and learning), middle childhood and adolescence (learning, multi-sectoral services, active citizenship), communities (decentralized services and systems, community ownership, social norms), programme effectiveness (monitoring, evaluation, HACT, Innovation, Social Protection and Social Policy and External Communication. The programme is based on ‘leaving no child behind’, realizing ‘rights for all children in Malawi’.

How can you make a difference?

The Malawi Country Office offers an exciting and rewarding career opportunity for you to join our dynamic Administration team. In this position, ayou will assume the crucial role of managing the administrative service operations, while alsoleading and supervising the Administration team. Your primary responsibilities will involve providing guidance and ensuring the delivery of efficient and cost-effective administrative support services for the Malawi Country Office.

In your role, you will be under the overall guidance and supervision of the Deputy Representative Operations.

This job, therefore, presents a unique and significant opportunity for a qualified, vibrant, motivated, and committed person to contribute to the overall achievement of transformative results for children with professional excellence by delivering on the following key responsibility areas, but not limited to:

Ensure effective administrative operations through correct and consistent application of administrative policy, procedures, rules and regulations
Budget preparation and management
Property management of administrative supplies, office equipment, vehicles, and other properties
Administrative transactions and arrangements of contracts
Any other assigned administrative management responsibilities and services as required
You are encouraged to download the detailed job description Download File Generic Job Description_Administrative Officer Level 2.pdf in order to view the full role and its requirements.

To qualify as an advocate for every child you will have…

Education:

A University degree in one of the following fields is required: Social Sciences, Business Management, Administration, Finance or any other relevant field of discipline.
Work Experience:

A minimum of two years of relevant professional work experience is required in office management, administration, finance, accounting, or any other relevant function.
Practical work experience in the areas of transportation management, travel, customs, and protocol arrangements is required.
Background and/or familiarity with emergencies is considered an asset.
Experience in an international organization is desirable
Technical skills and knowledge:

Good judgement, initiative, high sense of responsibility, organization, negotiating and analytical skills
Supervisory ability
Ability to conduct training
Computer skills, including various office applications.
Language:

Fluency in English and a local language is required.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others and (8) Nurtures, leads and manages people.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.



UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

The position is not considered an elevated-risk role. However, UNICEF reserves the right to conduct further vetting/assessment within the scope of child safeguarding as appropriate.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female candidates are encouraged to apply.

UNICEF appointments are subject to medical clearance.  Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID).

Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF.

UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/.

The vacancy announcement is open to all candidates – both internal UNICEF and external candidates.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

In order to deliver results for the children of Malawi, UNICEF Malawi Country Office works in a fast-paced but impactful environment where creativity, innovation, collaboration, teamwork, a safe space and professional development are supported and encouraged. We are therefore seeking individuals who are motivated to make a real difference and serve the children of Malawi with resourcefulness, resilience, creativity, and professional excellence.

Advertised: 30 Aug 2023 South Africa Standard Time
Deadline: 13 Sep 2023 South Africa Standard Time