Recrutement de 01 Monitoring and Evaluation Associate

Localité : Guinée Bisseau / Bissau
Domaine : Sociologie
Niveau : BAC
Entreprise recruteur : PNUD

Recrutement de 01 Monitoring and Evaluation Associate
Niveau d'études: Bac
Expérience: 4 ans
Expire le: 21-03-2023

Bissau, Guinea-Bissau
Monitoring and Evaluation Associate NPSA7

Bissau, Guinea-Bissau

Job Identification

Bissau, Guinea-Bissau

Posting Date
03/07/2023, 05:10 PM

Apply Before
03/21/2023, 04:59 AM

Job Schedule
Full time



Vacancy Type
National Personnel Service Agreement

Practice Area

Regional Bureau for Africa

Contract Duration
1 Year

Education & Work Experience
Bachelor's Degree - 4 year(s) experience OR High School certificate- 7 year(s) experience

Required Languages
Portuguese & French

Desired Languages
Good knowledge of English language is desirable

Vacancy Timeline
2 Weeks

Job Description

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is a key partner to the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria (GF) and is the UN agency assuming the role of temporary Principal Recipient of GF grants in “exceptional circumstances” since 2013. In its role as Principal Recipient, UNDP ensures quality financial management, timely procurement of supplies, and efficient monitoring and service delivery. UNDP’s management role consists in implementing grants, ensuring financial accountability, and strengthening capacity of national and international counterparts for programme management and financial accountability.

UNDP has been a Global Fund (GF) Principal Recipient (PR) since GF first supported Guinea Bissau’s efforts to combat HIV/AIDS, Tuberculosis (TB) and Malaria in 2003. Over the years, through successful capacity development, the PR function for TB and HIV/AIDS has been transferred to the Ministry of Health and SNLS. In 2020, UNDP was requested by the Country Coordination Mechanism (CCM) in Guinea-Bissau and the Global Fund to continue its PR role for the Malaria 2021-2023 grant.

UNDP is PR for the GF Malaria Grant and is supporting Health System Strengthening activities under C19RM2 grant. For the implementation of the Global Fund project, in 2013 UNDP Guinea Bissau established a Program Management Unit (PMU) that coordinates the implementation of the projects and provide general guidance of Global Fund rules and procedures to all Sub Recipients participating in the implementation of the projects. During COVID-19 pandemic, the PMU was designated to closely collaborate with the Ministry of Health and the High Commission to Fight COVID-19 to provide an adequate emergency response.

Within the delegated authority and under the supervision of Global Fund Project Manager or his/her designated mandated representative(s), the M&E associate provides support in execution of services in the Global Fund Project Management Unit (PMU), and supports the design, planning and management of the Global Fund Project by managing data, preparing documentation, ensuring UNDP corporate compliance – including in Quantum, and facilitating project implementation. The M&A analyst promotes a client-oriented approach consistent with UNDP rules and regulations.

The Monitoring and Evaluation Associate will undertake the following key actions:

Provide support to implementation of the project’s M&E framework, focusing on achievement of the following results.
Follow up with the Sub Recipient (SR) in the implementation of the Annual Work Plan (AWP);
Review and provide inputs and update as necessary the M&E plan, indicators and tools, focusing on achievement of the following results:
Assist the team in coordinating with partners and stakeholders, focusing on achievement of the following results:

Provide support to implementation of the project’s M&E framework, focusing on achievement of the following results:
Real Time Monitoring (RTM) in all health facilities with tablets - monitoring plan available and implemented.
Ensure and monitor the purchase and distribution of internet packages for the SIS and RAS within the framework of DHIS2/RTM. Work in partnership with the DHIS2 database administrator at INASA.
Provide administrative support related to the M&E unit (contribution on elaboration of the TOR of the activities, detailed budgets, estimation of fuel, requests for mission orders, etc), according to the UNDP administrative rules and procedures.

Follow up with the SR in the implementation of the Annual Work Plan (AWP):
participate in the follow-up meetings of the activities of the SRs and prepare the internal reports
Participation in field activities;
Contribute to all arrangements of the SRs management Letter (follow up from reception to the representative's signature and sending and sending);

Review and provide inputs and update as necessary the M&E plan, indicators and tools, focusing on achievement of the following results:
Supports projects in the development of monitoring and evaluation tools and templates, including support on progress monitoring parameters vis-a-vis indicators and targets.
Support the refinement, development (as relevant) and implementation of the Country Office M&E strategy and development of results-based outcome strategy papers.
Ensure completion and implementation of project and programme monitoring plans with clear sources of data and responsible parties.

Assist the team in coordinating with partners and stakeholders, focusing on achievement of the following results:
Contribute to building the M&E capacities of sub-beneficiaries through the preparation, organization and facilitation of retraining/training sessions in Real Time Monitoring (RTM)/District Health Information System (DHIS2);
Participation in of joint missions in the field in collaboration with INASA, Regional Health Direction (DRS) & Malaria National Control Programme (PLNP) + other partners on RTM / DHIS2.
Development of templates for project monitoring and assurance visits and support staff training on project assurance and monitoring visits.
Support to the management and coordination of third-party monitoring and /or any other data collection interventions in the country office, generate lessons learned for management.


Under the guidance of the UNDP Monitoring and Evaluation Specialist, and the direct supervision of the Monitoring and Evaluation Analyst, the M&E Associate will contribute to the management of program data and will work closely with the staff of the Monitoring and Evaluation Unit.


Achieve Results:
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies

Thematic Area



Building Strategic Partnerships

Maintaining information and databases

Analyzes general information and selects materials in support of partnership building initiatives.
Promoting Organizational Learning and Knowledge Sharing

Basic research and analysis

Research best practices and poses new, more effective ways of doing things.
Job Knowledge/Technical Expertise

Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position
Identifies new and better approaches to work processes and incorporates same in own work
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development

Presentation of information on best practices in organizational change

Demonstrates ability to identify problems and proposes solutions
Alignment of Management Practice

Collecting information, identifying best practice

Gathers information on best practices in the relevant management practice in his/her area of responsibility

Design and Implementation of Management Systems

Data gathering and implementation of management systems

Uses information/databases/other management systems

Client Orientation

Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines


Min. Education requirements

High School Diploma with relevant certifications OR
University Degree in social policy, public policy, politics, economics, development studies or a related areas is desirable, but it is not a requirement.

Min. years of relevant work experience

Minimum of 7 years with High School Diploma or 4 years with BA degree of relevant working experience.

Required skills

Experience and knowledge in UN roles & procedures.
Experience in programme management and multilateral development stakeholders.
Experience in the usage of computers and office software packages (MS Word, Excel etc.) and advance knowledge of spreadsheet and database packages.
Experience in handling of web-based management systems and ERP financials.

Desired skills in addition to the competencies covered in the Competencies section

Ability to handle large data sets, and excellent attention to details and accuracy.
Prior experience knowledge on data analysis and report writing an advantage.
Excellent oral and written communication and presentation skills.

Required Language(s)

Fluency in Portuguese and Crioulo is required.
Fluency in French language is required.
Good knowledge in English language is desirable.

Desired Professional Certificates



Female candidacies are strongly encouraged.

Important applicant information
All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence. We strongly encourage female candidacies.

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