Recrutement de 01 National Project Personnel - Administrative Assistant

Recrutement de 01 National Project Personnel - Administrative Assistant
Niveau d'études: Non précisé
Expérience: 1 an
Expire le: 28-09-2022

FAO
Maputo, Mozambique
Humanitaire (ONG, Associations, ...), Projet/programme de développement
Job Description - National Project Personnel - Administrative Assistant (2202576)

Job Description: 2202576

National Project Personnel - Administrative Assistant

Closure Date: 28/Sep/2022, 11:59:00 PM
Organizational Unit: FRMOZ - FAO Representation in Mozambique
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Mozambique-Maputo
Duration: 12 Months
Post Number: N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality

Organizational Setting
Within the framework of the Food and Agriculture Organization of the United Nations (FAO) Emergency Centre for Transboundary Animal Disease Operations (ECTAD), under the policy and technical guidance of the Animal Health Officer/ECTAD Global Coordinator (NSAH), in line with programme management guidance from the Emergency and Rehabilitation Officer/ECTAD Global Programme Budget Holder (OER), the functional and administrative supervision of the FAO Representative in Mozambique, the direct supervision of the ECTAD country team leader in Mozambique, and in collaboration with ECTAD country and regional teams in Eastern Africa.

Reporting Lines
ECTAD Country Team Leader

Technical Focus
Administrative assistance

Tasks and responsibilities

To this purpose, the administrative assistant will undertake the following tasks:
• Set up and maintain files in a logical and transparent manner
• Assist in the scheduling and preparation of meetings and take minutes
• Assist in the preparation and reviewing of Letters : routing for clearance/approval
• Assist in the preparation of plans, including travel plans, procurement plans and other relevant plans
• Create and maintain HR records for all project staff including consultants
• Support the procurement unit whenever necessary
• Facilitate the induction of new colleagues in all administrative related matters
• Organize all travel related to the project
• Set up a scheme for day-to-day office running
• Review the project vehicle log books and fuel consumption and make timely requests for fuel replenishment
• Maintain an up-to-date record of the project´s inventory
• Assist project staff in liaising with all local partners particularly Government Agencies, facilitating good communication between all staff and stakeholders of the project.
• Prepare and submit procurement related documentation to the procurement panel
• Use online administrative systems in support of project implementation
• Perform other duties as required and requested by the CTL and other team members

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
• University Degree in administration or related social sciences
• Minimum of 1 year of experience in similar role
• Working knowledge (level C) of English;
• Portuguese mother tongue;
• National of Mozambique.

FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional skills
• Ability to work under pressure and with minimum supervision
• Proficiency in MS package and other related computer applications is highly desirable
• Ability to work in interdisciplinary teams and with multiple stakeholders;
• Experience with UN, and other International Organizations would be an asset.



FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.


FAO IS A NON-SMOKING ENVIRONMENT