IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
Organizational Setting
This position is located in Mogadishu, Somalia.
Reporting Lines
The position is under the overall guidance of the FAO Representative in Somalia and the direct supervision of the Head of Operations, with functional guidance from the Head of Admin/Finance.
Technical Focus
The incumbent will function as focal point for all office management matters including administrative, financial, and operational issues.
Tasks and Responsibilities
• Act as focal point for all project operational matters and for the day-to-day running of the projects assigned to him/her;
• Take overall responsibility over the corporate Project Cycle for those project assigned to him/her;
• Contribute to the preparation and/or assessment of new project as may be requested;
• Review programme and project proposals for the purpose of operational clearance, with a view to assessing their operational feasibility;
• Monitor and review the status of the programme/project implementation to ensure that all operational activities are carried out in line with the work plan and the project document; identify inconsistencies and delays and submit proposal on how to improve results and increase efficiency;
• Ensure the timely provision of project inputs (personnel, technical support services, sub-contracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors, and by liaising with the Support Units;
• Coordinate the preparation of project work plans, monitor progress and, where necessary, identify corrective measures to overcome operational constraints;
• Perform project budget monitoring and revisions as required;
• Maintain alerted the Project Task Force/r about budget expenditures and resources;
• Coordinate timely preparation and submission of the Narrative and Financial Reports to the donor in line with the Funding Agreements and any other reports required by the Organization;
• Ensure the complete and quality of data and documentation, including in the FAO corporate and local systems (iMIS, FPMIS, GRMS, etc) for all assigned operational field projects/activities;
• Ensure preparation of data and analytical reports on project performances, as required;
• Coordinate action concerning the completion/closure of field projects and arrange for timely and adequate reporting, including identification of project follow- up requirements;
• Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING:
Minimum Requirements
• University degree in Bachelor of Commerce, business or public administration, business management, finance, accounting, logistics or any other relevant discipline.
• Three (3) years of relevant experience in office management, general administration, and planning.
• Working knowledge (level C) of the FAO official language used for communication within the country (English) and working knowledge of the local language(s) is required.
• Nationality of Somalia.
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Good knowledge of general administration, initiative, good judgment and ability to organize office work and prepare correspondence on own initiative.
• Willingness to work as a team member.
• Ability to plan and execute work with minimal supervision and attention to detail.
• Good ability to use PC, word processors and other technology equipment.
• Good Numerical skills, negotiation skills and representation skills.
• Understanding of the Clearing and forwarding procedures in Puntland.
• Willingness to travel to the field security permitting.
• Good knowledge of the UN work system and ability to work effectively with people of different national and cultural backgrounds.
ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Incomplete applications will not be considered.
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO).
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: [email protected]
FAO IS A NON-SMOKING ENVIRONMENT
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