Localité : Egypte / Caire Domaine : Sociologie Niveau : Non precise Entreprise recruteur : Plan International
Recrutement de 01 Program Unit Manager for Sohag and Qena Offices
Niveau d'études: Non précisé
Expérience: 5 ans
Expire le: 22-03-2023
Plan International
Sohag and Qena, Egypt
Humanitaire (ONG, Associations, ...), Projet/programme de développement
Program Unit Manager for Sohag and Qena Offices
Location: Sohag and Qena, Egypt
Company: Plan International
The Organization
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Please see https://plan-international.org/organisation/strategy for Plan international strategy
Plan started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country is divided: two urban (Cairo and Alexandria) and eight rural (Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit, Sohag and Aswan). Plan Egypt’s work focuses on child rights, implementing programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt’s Country Strategy focuses on five strategic objectives listed below:
Improve the quality of early childhood care & education;
Promote economic empowerment of vulnerable young men & women;
Facilitate girls in realising their full potential in an enabling and gender responsive environment that protects them from all forms of abuse, neglect, exploitation and violence;
Support adolescents and young people, particularly girls to become active drivers of change and lead the way towards more equitable and inclusive societies;
Promote adolescents and young people, particularly girls to be empowered to take informed decisions about their sexual and reproductive health and live free from gender-based violence
Purpose:
Reporting to the Head of Program Implementation (HOPI), the Program Unit Manager (PUM) for Sohag and Qena will lead the process of formulating and implementing the overall Sohag & Qena Program Units strategy within the assigned program units and communities and provide strategic leadership and direction for the implementation of programs within the overall country strategic plan.
Dimensions of the Role:
Lead Sohag & Qena Program Units (PUs) team in full compliance with local law and Plan policies & procedures.
Ensure that Plan Egypt’s relevant policies are embedded within the daily operations of the PUs.
Lead the design and monitor the implementation of the PUs’ operating budget and in compliance with the overall budget assigned for the PUs in particular fiscal year.
Lead the development and monitor the implementation of a PU-based strategy to implement the commitments of sponsorship and in line with Plan Egypt’s sponsorship overall plan strategy.
Accurate and timely disbursement of the approved Program Units annual budget.
Works in partnership with the Program Implementation Team & Program Units Leadership Team.
Represents Plan in its work and its values to the local authorities (District and Provincial), Program Units forums/networks, consultative sessions, or conferences as appropriate.
Reports regularly to the Head of Program Implementation on planned progress of the program implementation within the area.
Quality and timely delivery of Sponsorship Program and grants.
Responsible for PUs Risk management processes.
Develop, nurture and manage partnerships and alliances within the area.
Accountabilities and Typical Responsibilities - Key End Results of Position
Leadership role
Provide strategic leadership and guidance to the Pus team to achieve the targets of the annual plans.
Provide day to day management support and oversight to the direct reports in the PUS team.
Develop the appropriate work mechanisms ensuring that the relevant functions within the PUS (finance, operations, program and sponsorship) are working in tandem leading to the achievement of the planned objectives set out in the approved annual plan.
Lead the development of the PUS annual plan and ensure the adherence to the agreed-on quality standards.
Oversee and manage the administration of the PUS offices ensuring that the offices’ facilities are available and properly equipped for efficient work by the team.
Contribute to the development of team members by setting individual objectives and providing feedback of performance versus objectives to maximize levels of individual performance.
Provide guidance and support to team members ensuring that the PUS-teams is equipped with the necessary resources, tools, skills and supported to bring this into their day to day performance.
Develop the required actions to keep the Pus-teams informed of, motivated and committed to the changes within Plan Egypt and international as well.
Develop the necessary strategies to nurture a performance culture within the Pus and in line with Plan Egypt’s approved policies and procedures.
Ensure that the PUs staff are informed of and prepared for professional growth opportunities.
Program Implementation
Ensure that the implemented projects within the PUs are contributing to the achievement of Plan Egypt’s annual targets in terms of cost recovery.
Contribute actively to quality projects’ design process.
Oversee the implementation of the Pus’ projects and ensure their alignment with the approved logical frameworks and program quality standards.
Develop the required quality checks within the PUs ensuring that the relevant deliverables are checked effectively and do meet the requirements of the donors.
Develop the required processes to ensure that the local communities are actively participating in all phases of projects development.
Ensure that Plan Egypt’s relevant policies and in particular gender equality and child protection are embedded within programming and the PUs teams are supported to report against their implementation.
Support creating opportunities and platforms for the Youth Advisory Panels at the PUs levels to contribute to the internal decision-making processes of Plan Egypt and local government as well.
Develop the required phase in/out plan of actions ensuring the PU caseload is intact.
Networking and Advocacy
Support networking and advocacy efforts.
Build and foster relationships with local level government officials and community partners to promote Plan Egypt’s direction, programs and activities.
Develop the appropriate actions to ensure that Plan Egypt’s partners at the governorate level are enabled and enough capacitated to work together to achieve the planned results.
Budget management and asset management
Lead the development of the annual budget ensuring that Plan Egypt’s cost recovery policy is adhered to.
Monitor the expenditure of Sponsorship and PUs projects, and report regularly to the HoPI on the actual projects’ expenditure against the planned and with the appropriate justification for the variance if and when required.
Ensure that Plan’s respective assets are being managed properly and are well-utilized.
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted
Leadership and BUSINESS management COMPETENCIES
LEADERSHIP COMPETENCIES
Set and communicate ambitious but realistic work goals and priorities, explaining how these contribute to Plan International's purpose.
Set high standards for self and others' behavior, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
Hold self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
Create a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
Collaborate with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
Motivate and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.
Accept change and support others in adjusting to it, helping them understand.
Perform any other related duties as assigned by immediate supervisor
BUSINESS MANAGEMENT COMPETENCIES
Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy
Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
Manage activities and resources including skills in strategic thinking, planning and organizing, financial planning and monitoring, negotiation and programme and project management
Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills
Dealing with Problems:
Ability to think strategically, with the required capacity and skills to operationalize this through detailed operational planning.
Effective leadership style that motivates and bring staff to high levels of performance.
High level of problem-solving techniques with demonstrated capacity to coach teams to solve the anticipated issues. .
Key Relationships:
Internal:
Program Implementation department to consult or seek support on technical/policies related to program implementation (high contact).
Regular contact with other PU Managers for networking purposes (high contact).
Other respective departments at CO level (high contact).
External:
Respective National Office (NO)
Respective governmental authorities to coordinate the implementation of area projects’ activities
Respective stakeholders to ensure their best engagement in the project
Program Managers at other INGOs to share best practices and to identify/implement opportunities for collaboration e.g. advocacy, research, etc.
Technical Expertise, Skills and Knowledge
A degree in Social Sciences, Development Studies or related discipline.
A minimum of 5 years managerial experience at a similar level preferably in an INGO environment.
Understanding of integrated development issues and critical analysis of child poverty.
Knowledge of strategic planning processes and theories of child-rights programming.
Knowledge of development issues, trends, challenges, opportunities and implications to community development
Fluency in communication in English both verbal and written.
Report writing and budget management skills.
Leadership and decision-making skills
Good communication, presentation and problem-solving skills.
Proven skills in the development and management of effective and motivated teams
Strong planning and organizational skills
Strategic thinking and creativity.
Ability to communicate concerns to managers and teams.
Ability to work under stress.
Positive attitude and strong belief in empowering communities.
Positive attitudes, self- assertiveness and capacity to inspire others.
Plan International’s Values in Practice
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential
We respect all people, appreciate differences and challenge equality in our programs and our workplace
We support children, girls and young people to increase their confidence and to change their own lives.
Physical Environment
Typically, office environment with 40% travel within the program units and Country Office to attend scheduled meetings etc.
Level of Contact with Children:
Mid Contact – Occasional Contact with children
Location: Sohag Program Unit with frequent visits to Qena Program Unit.
Type of Role: One-year fixed term contract.
Reports to: Head of Program Implementation.
Closing Date: 22nd of March 2023
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
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