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Recrutement de 01 Programme Associate

Localité : Mozambique / Maputo
Domaine : Assistance de direction
Niveau : BAC
Entreprise recruteur : PNUD

Recrutement de 01 Programme Associate
Niveau d'études: Bac
Expérience: 3 ans
Expire le: 06-01-2024

PNUD
Maputo, Mozambique
Programme Associate (G6)

Maputo, Mozambique

Job Identification
15329

Locations
Maputo, Mozambique

Posting Date
12/22/2023, 01:24 PM

Apply Before
01/06/2024, 06:00 AM

Job Schedule
Full time

Agency
UNDP

Grade
G6

Vacancy Type
Fixed Term

Practice Area
Nature, Climate and Energy

Bureau
Regional Bureau for Africa

Contract Duration
1 Year with Possibility for extension

Education & Work Experience
Bachelor's Degree - 3 year(s) experience OR High School certificate- 6 year(s) experience

Required Languages
Proficiency in English and Portuguese

Vacancy Timeline
2 Weeks

Mobility required/no mobility
no mobility required

Job Description
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Mozambique is one of the most vulnerable countries to climate change and the third most hydro-meteorologically disaster-prone country in Africa (World Bank Risk Index, 2017). An estimated 25% of the population is directly exposed to hazards and a far greater number indirectly (GFDRR, World Bank, 2017). The country’s economy is heavily dependent on renewable and non-renewable natural resources. Unsustainable management practices of the environment and natural resources threaten people and biodiversity through, for example, water pollution, land degradation, deforestation, unsustainable fishing, and unplanned urbanization. The socio-economic benefits of the environment and natural resources are reduced over time from unsustainable use, contributing to development challenges and poverty intensification.

UNDP-Mozambique is supporting the Government in different areas related to the environment, sustainable management of natural resources, climate change and resilience to disasters. These include biodiversity conservation through interventions to combat Illegal wildlife trade, expansion of conservation areas, promotion of financial sustainability of the protected areas system as well as policy development and planning for climate and disaster resilience at national and subnational levels, including recovery and livelihoods restoration and enhancement. The disruption of the worldwide COVID-19 creates unprecedented opportunities for assessing Mozambique’s development pathway, to re-shape its sustainable, green, and climate-smart economic growth to build its resilience and revert the trend of one of the poorest countries in the world.

The work of UNDP Mozambique is guided by the recently developed United Nations Sustainable Development Cooperation Framework (UNSDCF 2022-2026), which describes the collective vision and response of the UN system to the Government of Mozambique development priorities, and the Country Program Document 2022-2026 (CPD), which outlines UNDP’s contribution to the Government 5-year.

Under the guidance and direct supervision of the Head of Unit (Programme Specialist) and guidance of senior programme staff within the ENRCCR Unit, the Programme Associate ensures effective delivery of the CO’s Environment, Natural Resource Management, Climate Change and Resilience Unit by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.

The Programme Associate will provide support to the Programme staff in the implementation of programme/project activities ensuring will ensure effective delivery of project activities within the ENRCCR by processing financial and administrative tasks ascribed to the Unit and supporting programme implementation according to UNDP rules and regulations .

The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information. In this context the Programme Associate will establish close synergies with and seek guidance from the operations teams in terms of operational policies and procedures.

Incumbent will approach work with energy and a positive, constructive attitude and display a strong client orientation. As such s/he will display flexibility in performing other emerging tasks assigned by supervisor/manager.

Duties and Responsibilities
Support the implementation of the Country Programme Action Plan.
Support the implementation of Natural Resource Management, Climate Change and Resilience programme strategies and implementation of the Country Programme Action Plan.
Provide effective support to the management of the Unit’s/CO programme.
Provide administrative support to the Programme Unit, including coordination of logistical arrangements for events, workshops, seminars & briefings of government counterparts & partners.
Provide support to project asset management including acquisition, verification, and disposal of projects’ physical assets in accordance with policies and procedures.
Ensure facilitation of training, knowledge building and knowledge sharing in the CO.

1.) Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:

Collection, analysis, and presentation of background information for effective application of RBM and POPP tools and guidelines.
Support drafting, managing, and reporting of cost sharing and funding agreements with donors in UNDP and/or in other UN agencies or international organization, including for development of CCA, UNDSCF, CPD or UN Agency country program document.
Support with background information for compilation, review and implementation of work plans, draft project documents, budgets and proposals.

2.) Provides effective support to management of the CO programme focusing on the achievement of the following results:

Creation of a project in Quantum, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
Presentation of information for audit of NIM projects and for Internal audit and support implementation of audit recommendations
Provision of guidance to the executing agencies on routine implementation of projects.
Presentation of information for audit of NIM projects, supports implementation of audit recommendations.
3.) Provides administrative support to the Programme Unit focusing on achievement of the following results:
Review of NIM projects Financial Reports; make budget checks for requisitions, prepare non-PO vouchers for development projects.
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Quantum.
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved voucher.
Creation of requisitions and making budget checks for requisitionsum for development projects, register of goods receipt in Quantum.
Making budget check for requisitions, POs and vouchers. Preparation of vouchers and requisitions for development projects.
Support to project asset management including acquisition, verification and disposal of projects’ physical assets in accordance with policies and procedures.
Oversight of disposal of items and accuracy of inventory data.

4.) Supports resource mobilization focusing on achievement of the following results:

Analysis of information on donors, preparation of donor’s profile.
Track and reporting on mobilized resources.
Review of contributions agreement, managing contributions in Quantum.

5.) Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization of trainings for the operations/ projects staff on programme.
Synthesis of lessons learnt and best practices in programme.
Sound contributions to knowledge networks and communities of practice.

Competencies

Core
Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.

Act with Determination:

LEVEL1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies

Project Management

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals
Results-based management

Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results.
Collaboration and Partnerships

Ability to analyze general information and select materials in support of partnership building
Working with Evidence and Data

Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Communication

Ability to communicate (jn English and Portuguese) in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
Ability to manage communications internally and externally, through media, social media and other appropriate channels.
Knowledge Management
Ability to capture, develop, share and effectively use information and knowledge.

Required Skills and Experience

Education:
At least 6 years of progressively responsible administrative or programme experience at the national or international level supporting multinational development programmes.
With bachelor’s degree, 3 years of relevant work experience may be sufficient.
Required skills and competencies:

At least 6 years of experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
Experience in the use of UN tools (e.g. Atlas or Quantum) is desirable.
Required Language(s) (at working level)

Proficiency in English and Portuguese.
Professional Certificates

Accounting and Finance (desirable).

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.


Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Scam warning

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