Recrutement de 01 Project Management Assistant - Renewables

Recrutement de 01 Project Management Assistant - Renewables
Project Management Assistant - Renewables
Pays
Afrique du Sud
Ville
CAPE TOWN
Lieu de travail
CAPE TOWN-TYGER VALLEY CHAMBERS 2(ZAF)
Société employeur
TotalEnergies Renewables Southern Africa
Domaine
Assistance / Secrétariat, Projets Industriels
Type de contrat
CDI
Expérience
Minimum 3 ans
Profil du candidat
Previous experience in Renewable Energy Independent Power Producers Programme (REIPPPP) Project Bidding, Award to Financial Close, Construction and Operations
Good knowledge of EPC Management
National Diploma in Project Management/ Development studies/any equivalent NQF level
Fluent in English and ability to speak/read/write one additional language
Attention to detail
Excellent communication and presentation skills with small and large groups
Able to work independently
Advanced Microsoft Excel skills, Microsoft Teams and Office Suite 365 skills
Proven experience with Electronic Document Management System (EDMS)
Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.
Knowledge of engineering documents and approval processes within projects.
Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
Willingness to travel
A valid Driver’s license


Activités
The main purpose of this position is to coordinate activities and provide administrative support to Project team:

Support to PMO Manager on all Project Phases: Bidding; Award to FC; Construction; Operations

EPC Management

Main point of Contact for EPCs and O&Ms
Record keeping of EPC Meeting Notes
Maintain database of EPC Track Record and info


EPC RFP

Drafting of EPC RFP
Follow up with relevant team members to complete EPC RFP attachments
Upload final EPC RFP and attachments and notify EPC
Meet with team and EPC to discuss the EPC RFP overview and requirements
Check receipt of EPC RFP Deliverables and follow up on any missing items
Upload to SharePoint and inform relevant team members for review purposes
Manage review and evaluation process for shortlisting


Coordination of EPC/O&M Agreements and maintain version control on SharePoint:

NDA
Bid Bond
Term Sheet/ Heads of Terms
EPC Contract and Schedules
O&M Contract and Schedules
Manage and co-ordinate the TotalEnergies EPC DD process

Project Trackers & Reporting
Responsible for managing the Project Deliverables List Updating
Following up with key responsible personnel
Timeline Trackers


Procurement activities

Assist with RSA Internal Key Component RFP`s
Assist with all RSA Internal 3rd Party RFP`s
Technical Advisors/Consultants
Main Equipment Suppliers -Working together with TGP to develop procurement strategies to support Economic Development (ED)
Support PM team
Assist in key deliverables for the weekly Procurement meeting


Document Control

Conduct eDMS (Document Management System) training on all staff and external parties
Ensure that the project team complies with the document control procedures
Manage the eDMS workflow process
Monitoring EPC Contractor`s MDL progress against project milestones
Audit Electronic Document Management System (eDMS), site Document Control and folder structure
SPV Database and EPC Database
Setting up and maintaining Project Communication System supplied by the Company and other role player, including internal distribution, archiving and storage of all incoming and outgoing correspondence.
Setting up and maintaining Project Document Control System supplied by the Company, including live archive and storage of all project Information and document.
Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.
Assisting the project team to search and retrieving document/information in the Systems.
Manage SharePoint/Teams Folder Structure and adherence to the requirements
Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager.
Coordinate deliverables on the Technical Take Over package with Project Team
Facilitate project close out phase and handover process with O&M
Contexte et environnement
TotalEnergies gross low-carbon power generation capacity worldwide is currently close to 10 gigawatts. TotalEnergies targets 35 GW of a renewable generation capacity in 2025 and will continue to expand its business to become a leading international player in renewable energies with a target of 100 GW by 2030.



About TotalEnergies Renewables International Middle-East & Africa (TTE-RI MEA):

Very competitive environment with Tier 1 renewables developers’ competitors;
Very large Projects – up to 2GWp.


About TotalEnergies Renewables International (TTE-RI):

TERI operates in a strong growth and highly competitive environment.
TERI maintains a high growth rate, both organic and by acquisitions, on a global geographical scope, often relying on tight schedule complex transactions with high financial, legal and execution stakes.
These stakes require permanent coordination with business entities, the Branch and Company.