Recrutement de 01 Supply Assistant

Recrutement de 01 Supply Assistant
Supply Assistant
Pays
Zimbabwe
Lieu
Zimbabwe
Lieu de travail
HARARE-AUCKLAND RD(ZWE)
Domaine
Opérations Exploitation
Type de contrat
CDD
Expérience
Moins de 3 ans
Profil du candidat
Degree in Business studies/Finance/Accounting/ Purchasing and Supply

Minimum of 2 years working experience in Fuel industry and or Supply and logistics.

Familiar with fuel storage and handling

Good communication skills

Self-starter and motivated

Activités
Responsible for:

Manage accurately product transfers, receipting through creation of 200+ Stock Transfer Orders between assigned regions.
Prepare weekly and monthly pricing for contracted volumes using the correct pricing Index.
Manage daily and weekly release of + 250,000m3 of white products (Jet A1, Diesel, Ethanol and Unleaded Petrol) imported from NOIC depots, Chisumbanje, Beira, Matola and Natref delivered to TotalEnergies Facilities.
Reconciliation of Supplier accounts, follow up on all payments crediting and utilization of payments.
Daily Stock analysis and replenishment planning.
Managing an update availability of licenses to enable uninterrupted supply chain.


Fuel Supply activities

Ensure all signed supply contracts/ agreements are filed electronically and physically for ease access.
Ensure that accurate product price build-up for Jet A1 using Platts Quotation is created and circulated for approval and final sharing with Specialties section and implementation SAP.
Timely and accurate creation of +50 main purchase orders and +200 stock transfer orders in SAP to ensure the logistics department has uninterrupted product distribution to customers.
Manager Tradimex and Freight World (or clearing agents), NOIC, FECZ, Ministry of Industry & Commerce portfolios and vendor in SAP and any supplier accounts that will be assigned to you outside these.
Timely initiation of product request for payments (for duties, product purchase) and tracking the payments systematically to review performance and avoid product supply interruption.
Ensure availability on all Licences for road and rail imports of products (EMA, Civil Aviation Authority of Zimbabwe (quarterly & annually).
Ensure all suppliers invoices for products delivered are submitted to Finance-Creditors for process for all current and prior months GRIR to not exceed 1 month.
Prepare daily, weekly, and monthly supply statutory reports for ZERA/ Ministry of Energy and Power Development
Track daily Jet A1 truck movements from Beira & at Ports of Entry to TotalEnergies depots
Ensure all imported volumes (Road, Rail and Pipeline) are acquitted at ports of entry before 90 days of product receipt by the company
Providing remittance advises to supplier and Creditors for matching payments & Invoices
Monthly updating Payments Tracking file updating to have accurate report for Payment KPI
Priority control reporting and In-transit reconciliation monthly


Stock Management

Monitor depot stock levels and advise replenishments plans were possible ensure 7days cover for Jet A1.
Process timely stock transfer orders to different locations of TEMZ within D+2.
Communicate to outside stakeholders’ daily supply replenishment plan.


Any other duties as may be assigned by Management.

Contexte et environnement
i. Position involves coordination and strict control of product movement from third party depots to TotalEnergies depots and customer sites.

ii. Position involves reconciliations of product uplift and stocks movements

iii. Position also involves correct acquittal of all product imports with Treasury by submission of Bill of Entry

iv. Zimbabwe is currently a controlled market and requires compliance to ZERA, RBZ and other country set rules.

v. Zimbabwe is experiencing extraordinary socio-economic challenges and policy changes need to be understood and adered to.