Recrutement de 01 Admin and Logistics Officer-Procurement

Recrutement de 01 Admin and Logistics Officer-Procurement
Niveau d'études: Non précisé
Expérience: 5 ans
Expire le: 01-01-2023

Plan International
Abuja, Nigeria
Humanitaire (ONG, Associations, ...), Projet/programme de développement
Admin and Logistics Officer-Procurement

Date: 22-Dec-2022

Location: Abuja, Nigeria

Company: Plan International

Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.


Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We have been building powerful partnerships for children for over 80 years and are now active in more than 70 countries, driving changes in practice and policy at local, national and global levels using our reach, experience and knowledge. Plan International is registered in Nigeria with the Corporate Affairs Commission.

Deadline for application submission: 1st January 2023.

Location: Abuja

ROLE PURPOSE
This role will support Plan International Nigeria Country Program to ensure Admin, Logistics and Procurement activities are in line with organisational and project objectives and donors’ expectations and guidelines.

The Admin and Logistics Officer will ensure effective Administrative, Logistics and Procurement planning and implementation of Plan Nigeria to enable on-time delivery and value for money of all procurement for which Plan International is responsible.

DIMENSIONS OF THE ROLE
The admin and logistics officer is responsible for supporting the existing operations team with administrative and logistics planning and implementation of plan Nigeria’s country program. Whilst the responsibilities below cover the main aspects of the role, this may change due to the evolving situation and it is not limited to all listed below.

ACCOUNTABILITIES
Prepare and file procurement documents for signature/ action, as necessary to ensure proper filing are in place
Support the planning and organization of meetings and workshops
Prepares, maintains and records for all purchase orders
Ensures SAP system is used to capture all necessary procurement activities as required
Ensures compliance of all Plan international procurement and logistics regulations
Responsible for purchase order creation, maintenance and cleansing on SAP
Provide day to day support to staff in general in general office operations and identify future needs
Manage procurement proceedings and record all procurement committee minutes
Support in vendor’s pre-qualification process and LTA
Update and Create Procurement trackers and spread sheets as required
Support annual lease renewal process
Perform any other duties as may be assigned

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Essential
Minimum of 5 years work experience in Administration, Supply chain and Logistics
University Degree in Business, Management or any related field.
Master’s degree and professional certifications are an added advantage

Desirable
People Skills: Ability to work independently and as a team player who demonstrates leadership
Communication Skills: Well developed written and oral communication skills.
Able to communicate clearly and sensitively with vendors as a representative of Plan international. This includes effective negotiation and representation skills.
Integrity: Works with trustworthiness and integrity and has a clear commitment to Plan international’s core values and humanitarian principles.
Working knowledge of SAP ERP
Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner.
Able to be planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem-solving skills.
Ability to build and maintain strong working internal and external relationships, and represent Plan in a professional and competent manner.
Demonstrable understanding of, and commitment to, equal opportunities, gender and diversity.
Fluency in English written and spoken.
Minimum of 2 years work experience in INGO

Required competencies
Good interpersonal skills and team player
Highly motivated and flexible
Capable of creating clear goals that are consistent with the organization’s objectives
Adjust priorities as required; allocates appropriate amount of time and resources to assigned tasks
Ability To provide and receive virtual support for efficient administration
Ability to take and receive feedback

Plan International Nigeria is an equal opportunity employer and does not discriminate on the basis of race, religion, gender or disabilities. Plan International Nigeria is fully committed to child protection to prevent children from all forms of abuse. Women are strongly encouraged to apply. Only shortlisted candidates will be contacted