Recrutement de 01 Administration and Logistic Assistant

Recrutement de 01 Administration and Logistic Assistant
Niveau d'études: Non précisé
Expérience: 2 ans
Expire le: 06-10-2022

FAO
Maputo, Mozambique
Humanitaire (ONG, Associations, ...), Projet/programme de développement
Job Description: 2202660

Administration and Logistic Assistant

Closure Date: 06/Oct/2022, 11:59:00 PM
Organizational Unit: FRMOZ - FAO Representation in Mozambique
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Mozambique-Maputo
Duration: one year with possibility of extension
Post Number: N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality

Organizational Setting
FAO Mozambique assists the government to develop policies, programmes and projects to address the root causes of hunger and malnutrition; to help the government develop the agricultural, fisheries and forestry sectors and to use the environmental and natural resources in a sustainable manner. FAO participates in the development and implementation of field projects in the sectors of food security, agriculture and rural development. This requires the integration within the broader framework of sustainable food and agriculture that aims at increasing production and productivity, addressing climate change, and managing natural resources; and enhance rural livelihoods

Reporting Lines
Under the general supervision of the Assistant of FAOR for Administrative and Finance, the Administration and Logistic Assistant will work under direct supervision of the Administrative Assistant for Security & Logistic and assist him/her.


Technical Focus

The Administration and Logistic Assistant leads the management of the administration activities, including management of Staff and consultants travel, Staff documentation, FAO fleet insurance, office maintencance needs and recurrentment of supplies, update office assets lists in all relevant Organization Systems, office goods and services duly received physically and in the relevant systems, office assets inventory prepared and custodians updates, and coordinate the disposal of assets process.

Tasks and responsibilities
• Handle all FAO Representation and Projects travel Issues
• Use Amadeus selling platform to procure and buy the most economic and direct flights
• Follow up on re-issuing and change of tickets, whenever necessary
• Request ticket refunds and follow up the requests with the travel agency
• Twice a month deal with payment for travel tickets and reimbursement when necessary
• Request exemption from customs duties for the International staff and FAOR goods and services and all related clearance documents
• Request for local driving licenses, ID, visas and other legal documents for the international staff, visitors/consultants and local staff.
• Provide logistic assistance.
• Manage the Organization Vehicle Insurance portfolio (FAOR and Projects)
• Control and management of the fleet petrol consumption as well as reconciliation of the vendor statement of expenditures in a monthly basis
• Control and management of the fleet maintenance
• Control and management of the Car track portfolio
• Update in COIN information on vehicle logbooks and related data
• Manage/coordinate the work of the drivers: receive requests for transport from colleagues and assign drivers accordingly.
• Control and ensure maintenance of the offices whenever necessary in terms of: electricity, water, carpentry, sewerage systems, generator, furniture, air conditioning, office flag etc
• Liaise with the Office Cleaning company and the gardener
• Control and distribute stationery to staff as per requests
• Control and allocate other office supplies in the office: toiletries etc
• Liaise with the Cell Phone Company and control of all cell phone contracts under the Organization’s name. Request for new contracts, renewals, cancellations, distribution and safeguard of the returned cell phones
• Support the process of identification of obsolete items: for sale or donation
• Ensure the office provides good working conditions
• Manage the assents in COIN
• Update, disposal requests
• Prepare lists of inventory for each office at the FAOR
• Update the inventory lists every 6 months and submit the report to the AFAOR (Adm) and FAOR
• Annually conduct a physical verification of the assets at the FAOR and projects
• Prepare delivery report (DR) confirming the details of products received into warehouse(product description, unit, quantities, grants codes, prices);
• Confirm receipt of goods, works and services whether complete single delivered or partially delivered;
• Enter receipt in GRMS
• Complete Suppliers performance report and return to Local Procurement Unit (LPU);
• Manage storage/issuances of received items – in the stock/inventory management system;
• Maintain stores records to support end of financial year stock taking;
• Perform other duties as required


CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
• Mozambican Nationality
• Secondary education Diploma
• 2 years of relevant experience in Logistics.
• Full working knowledge of Portuguese and English languages;
• Practical knowledge of computing (Microsoft Word, Excel, Outlook)

FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement


FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.


FAO IS A NON-SMOKING ENVIRONMENT