Localité : Burkina Faso / Ouagadougou Domaine : Assistance de direction Niveau : BAC + 2 Entreprise recruteur : TREE AID
Poste à pourvoir ADMINISTRATIVE ASSISTANT
Nombre de poste 01
Lieu d'affectation Burkina Faso
Structure recruteur TREE AID
Structure Bénéficiaire TREE AID
Secteur activité Activités de santé et d’action sociale
Diplôme ou niveau BTS/DUT
Option du diplôme in Executive Secretariat/Administration/ obtained following the Baccalaureate series G1
Expériences
Capacités liées à l'emploi
JOB ADVERT FOR THE POSITION OF ADMINISTRATIVE ASSISTANT
POSITION TITLE : Administrative Assistant
OVERALL OBJECTIVE : To provide the secretariat for the Tree Aid office in Burkina Faso
LINE MANAGER : Administration & Human Resources Officer
WORKING TIME : Full-time employment
TYPE OF CONTRACT : Fixed term of one year renewable with a probation of 03 months, subject to performance and availability of Funding
Closing date : August 11th 2022 at 4PM GMT
About Tree Aid:
TREE AID is a British development organisation established in 1987. Present in Burkina Faso, Mali, Ghana, Niger, Senegal and Ethiopia, TREE AID aims to reduce poverty and protect environment in arid areas of Africa by helping the poorest rural populations to generate income from trees, while supporting them in the management of natural resources.
About the position:
Under the supervision of the Administration & Human Resources Officer, the Administrative Assistant will be responsible for the effective secretariat of the Tree Aid office in Burkina Faso.
I. FUNCTIONS AND RESPONSIBILITIES
• Ensure receipt, recording, distribution, tracking/response, filing and archiving of incoming mail
• Initiate and finalize in compliance with the standards all letters, reports, PV, etc.
• Establish and maintain a proper filing charter
• Update phone directory for TREE AID office in Burkina Faso
• Manage Regional Director/West Africa meetings and other appointments agenda
• Manage telephone communications and ensure clear notes are taken to inform absent employees at the time of calls,
• Ensure the organization of meetings and keep the agenda up to date
• Provide secretarial support for meetings and workshop with minutes
• Ensure translation, interpretation (French-English / English-French)
• Perform any other duties assigned by hierarchy. II. QUALIFICATIONS AND EXPERIENCE
- Hold at least a DUT/DTS/BTS in Executive Secretariat/Administration/ obtained following the Baccalaureate series G1,
- Have at least five years' professional experience in a development organization, NGO, international institution,
- Have a very good knowledge of the organization, the management of a secretariat and the agenda of the director,
- Master the computer tool, including common software (Word, Excel, Power point, Outlook and Internet Explorer),
- Have a perfect command of French and be perfectly bilingual (French/English)
- Be immediately available.
Our approach to recruitment:
We recruit with frankness and transparency and employ people according to their ability to take on the position for which they are recruited. We ensure that no candidate receives less favourable treatment because of a disability, gender, race, religion or belief, age, sexual orientation, marital status, parental status or family responsibilities outside of working hours.
We value diversity and encourage applications from all backgrounds. Applications from Black, Asian and ethnic minority communities are particularly welcome.
Tree Aid is committed to protecting people within its programs from exploitation and abuse and is a signatory to the Misconduct Disclosure Scheme. ’ The incumbent will be required to sign the Tree Aid Safeguard Policy and agree to conduct himself/herself in accordance with the provisions of these policies.
Connaissance en informatique
Word, Excel, Power point, Outlook and Internet Explorer
Condition d'âge
Composition du dossier How to apply:
To apply, please send your CV, Equal Opportunity Check form and cover letter explaining how you meet the criteria in the person’s specifications to [email protected]
Date limite de depôt des dossiers 11/08/2022
Procedure de recrutement NP
Durée du contrat CDD 03 mois renouvelables
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