Recrutement de 01 Associate Finance and Support Services Director

Recrutement de 01 Associate Finance and Support Services Director

locations
Response Office - Burkina Faso
time type
Full time
posted on
Offre publiée hier
job requisition id
R20805
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Affectation internationale - Durée déterminée (durée déterminée)
Job Description:

Leadership, Capacity Development, and Strategic Partnering- 20%

Provide strong and positive leadership to the finance department ensuring competent and motivated staff are hired and retained, providing efficient delivery of services. Coordinate professional and personal development of finance, ICT, fleet and administration staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, SunSystems, grant management, risk management, leadership, etc.); and succession planning. Model Christ-centered servant leadership and support spiritual development of his/her team. Actively contribute to and participate in the FO Senior Leadership team meetings. Attend and actively participate in strategic regional meetings. Facilitate Response Director(RD), Operations, and other non-finance staff in understanding and interpretation of financial statements. Ensure partnership finance policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners and Board, as appropriate. Develop strong networks internally (other FOs, SOs and partnership entities) and externally (other INGOs, banking entities, corporates and communities, etc.) through effective communication, relationships and twin citizenship. Promote shared resource networks within the region, and the partnership. Adhere to WVI key policy documents – mission, core values, and covenant of partnership.

Stewardship 15%

Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through: Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels. Contributing to the development of appropriate policies and procedures for procurement of goods and services, in collaboration with the Supply Chain team.

Financial Planning and Budgeting -15%

In collaboration with other Regional Finance Director, advise the RD on strategic resource acquisition and allocation in line with Partnership Resource Allocation Committee (PRAC) guidelines. Coordinate the planning and budgeting process and provide technical support, to ensure global and regional guidelines are met, as well as to chart and execute a strategy in the midst of changing constraints and circumstances. Review alignment of budgets between National Office, projects, grants, MyPBAS, and Support Offices and ensure effective and efficient cost recovery practices are followed. Control of WV Burkina Faso budget, cash flow and project funding, by providing timely and relevant information to budget managers, in collaboration with the Integrated Programs Manager . Contribute to the development of WV Burkina Faso strategic direction and priorities.

Fiscal Accounting, Compliance, Monitoring, and Reporting 10%

Design and manage systems, policies and procedures that provide appropriate levels of security and control of WV assets, resources and operations. Coordinate the submission of timely, accurate and complete relevant reporting to the Partnership and to internal users. Define and implement efficient and effective internal control systems. Adhere to partnership policies, procedures and guidelines as stipulated in the WVI Financial Manual and other documents, including – but not limited to: grant compliance, planning & budgeting, year-end closing, carryforward, accounting and reporting. Coordinate the timely and accurate submission of financial reports in Notes FFR (Field Financial Reporting) database. Review the reconciliation of MyPBAS to FFR monthly with action plan for addressing outstanding items. Provide regular analysis of Grant financial reports and timely feedback to Grant managers for decision making Ensure RFO Finance, ICT, fleet and administration staff visit Programs/Projects to monitor accountability issues, follow up on implementation of audit findings and provide support as needed.

Financial Risk Management and Controls -15%

Manage appropriate financial systems and controls and ensure they are in place to avoid significant finance audit risk ratings, both at the RFO and project levels. Coordinate management responses to finance audits performed to the RFO and projects; ensure they are sent on time to the Audit Department; and that finance related audit recommendations are implemented timely at all levels. Coordinate adequate preparation for GC and external audits. Manage Financial Risk and integrity. Implement anti-corruption and fraud strategies

Support to Supply Chain Processes- Payments to Vendors( ProVision metrics for Finance) - 5%

Coordinate and ensure an optimal interface between the supply chain and Finance Team for efficient customer service delivery- Finance is responsible for ensuring timely payments of invoices to vendors.

Improve ICT Infrastructure and Provide Quality Service-5%

Ensure improved office/programs connectivity Facilitate and ensure preparation of and adherence to computer usage policies

ICT Security and Integrity

Ensure office disaster preparedness and policies are updated to include new technologies, trends, and threats.

Administration and Fleet Management -10%

Ensure that WV staff and assets are secured, safe, and well maintained; oversee logistics coordination

Ensure that WV provides quality hospitality services to staff and visitors

Transportation/Logistics

Fleet Management-Responsible for implementation of fleet management policies including tracking of vehicles, fuel management and vehicles and motor cycles maintenance.

Talent management and capacity building – 5%

Contribute to capacity assessment, development and implementation, as part of the overall Talent Management plan, to ensure an integrated WV Burkina Faso capacity building plan informed on finance priorities and strategy.

Identify the development needs of the finance staff including Grant financial management capacity building and enroll staff in relevant training programs and grow diverse leadership

With the P & C Director, co-lead recruitment of RFO Finance Staff in the office.

Advise and support in induction of new functional directors, grants managers or project team leads.

Coach, advise and mentor Finance staff in identifying their strength, gaps and addressing them

KNOWLEDGE, SKILLS AND ABILITIES

List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.

Minimum education, training and experience requirements to qualify for the position:

List academic requirements (if applicable), technical skills, or other knowledge required as a minimum qualification for this position.

1. CA, CPA or ACCA qualifications preferred

2. Bachelor’s degree in Accounting, Finance, or Economics or a related field

3. Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls.

4. Highly flexible and agile in style with the ability to produce creative and pragmatic solutions to complex problems

5. Demonstrates systems thinking

6. Champions and Manages Innovation

7. Must be able to lead and manage a team.

8. Good working knowledge of computerized accounting systems, preferably Sun Systems & ProVision.

9. Must be computer literate in Microsoft Office programs.

List additional work experience required as a minimum qualification for this position.

1. Minimum 5 years of experience in finance position with medium business/medium NGO/government agency

2. Minimum 3 years of experience in finance management position

3. Experience with planning and forecasting

4. Able to work in a cross-cultural environment with a multi-national staff.

5. Ability to travel within country, regional and internationally

License, registration, or certification required to perform this position:

If applicable, include language requirement(s) as a minimum qualification for this position.

1. Proficiency in written and spoken English and French(French is a must)

2. Good oral / written and interpersonal skills

Preferred Skills, Knowledge and Experience:

List academic requirements, technical skills or other knowledge preferred for this position.

1. CA, CPA, ACCA or equivalent preferred

2. MBA in Finance, Masters in Business Leadership(MBL), MSC in Finance/Accounting/Auditing preferred

3. Knowledge of government grant regulations and financial reporting requirements preferred

4. Knowledge of local accounting system preferred

List additional work experience preferred for this position.

1. Experience of treasury activities, establishment and monitoring of budgets and an understanding of data processing concepts and systems is preferred.

2. Experience with humanitarian aid in-country is a plus.

3. Experience working in a challenging operating environment is an added advantage

Work Environment

Include travel & work environment details.

Complete Travel and/or Work Environment statements if applicable.

• The position requires the ability and willingness to travel domestically and internationally up to 25% of the time.

Section II - POSITION DESCRIPTION QUESTIONNAIRE

WORKING RELATIONSHIPS

List and describe all contacts (do not include your direct supervisor or subordinates) required in order to efficiently accomplish this position. Begin with the most important contacts. Be specific (e.g. UN leaders, strategic directors or subject matter experts from other NGOs, or other technical specialists from key arenas, etc.)

Contact

(within WV or outside WV) Reason for Contact Frequency of Contact

(Daily, Weekly, Monthly)

Response Director decision making, change management, consulting Daily

Finance staff supervision, coaching, overseeing work Daily

Managers finance knowledge, strategic finance Weekly

RFO Resource Acquisition Lead / Manager revenue planning Monthly

Last date to apply : 2nd July 2023