Recrutement de 01 Aviation Assistant - SC5

Recrutement de 01 Aviation Assistant - SC5
Fully Present
locations
Yaoundé, Cameroun
time type
Full time
job requisition id
JR112244
DATE LIMITE DE CANDIDATURE

14 May 2025-23:59-UTC+01:00 heure normale d’Afrique de l’Ouest (Douala)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.


ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.


At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

WHY JOIN WFP?

WFP is a 2020 Nobel Peace Prize Laureate.

WFP offers a highly inclusive, diverse, and multicultural working environment.

WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

The Aviation Assistant (Booking and Customer Service) reports to the National Aviation Officer. The incumbent is responsible and accountable for day to day booking office management and customer service.
Job Content: Duties and responsibilities include but are not restricted to:

Booking and Reservation

Establish and maintain a passenger reservation organization and system that can efficiently and effectively service the needs of passengers and ensure effective liaison for the flow of passenger reservation information.
Prepare and submit regular/Special flight “Note Verbale” to the Ministry of External Relations and other relevant stakeholders as per established deadline.
Ensure that all directives relating to the administration of the passenger reservations are enforced.
Provide Customers with information about UNHAS Services, SAOP and Booking procedures
Post and broadcast the approved schedule for the information of all passengers including the availability of seats.
Issue flights tickets before 11:00am the day before the flights (Saturdays and Sundays tickets to be issued on Fridays before 10:00am).
Communicating verbally and in writing in the English/French languages for the booking confirmation after receipt of the required duly completed booking request form via e-mail/phone to the concerned agencies.
Inform the airport/field offices if there is any late booking/change or cancellation on timely manner.
Maintaining/recording and processing the agencies application and submitting to OCHA for acceptance.
Disseminating flights/schedule and update among UNHAS User Group.
After the checking and approval, the final manifests must be distributed to the airport and the concerned field stations before 15:00pm the day before the flight. (Saturdays and Sundays flight manifest to be distributed on Fridays before 13:00pm).
Manage assigned booking tasks on the dedicated systems (Takeflite, Q-pulse and Unbooking hub).
Customer Service and Coordination:

Maintaining/recording and updating the UNHAS approved agencies list.
Maintain proper record/file for the cancellation and refunds.
Giving briefing to the agency’s focal points for the booking procedures with UNHAS
Maintaining good communication with the users.
Maintain soft copy and hard copy filings of the UNHAS General and Financial Terms and conditions.
Updating the list of authorized focal points and signatories whenever required, sharing with concerned colleagues, and keeping the files up to dated
Handling the introduction letters of the agencies accordingly.
Providing relevant training for UNHAS designated booking focal points.
Receive and record all complaints
In addition, any other tasks given by immediate supervisor and CATO when and were deemed necessary.
Job Requirements

: Completion of secondary school education. Post-secondary certificate in air traffic control, flight dispatch, aeronautical engineering or related field is desirable.
: At least five years of progressively responsible work experience within aviation organizations, with booking (Booking and ticketing), flight planning (handling passenger/Cargo), interpreting routine weather reports, experience in basic flight following or similar sections, experience utilizing computers, including word processing and spreadsheet. General knowledge of aviation administrative policies, rules, regulations and procedures.
Knowledge & Skills:

Good working knowledge of Microsoft Word and Excel
Good analytical skills
Communication skills
Language: Fluency (level C) in English language and French

Terms and Conditions

Job Title: Aviation Assistant (Booking and Customer Service)

Type of Contract: Service Contract

Grade: SC5

Duration: 12 months

Duty Station: Yaounde / Cameroon


All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.


No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.