Recrutement de 01 AWARD COORDINATOR

JOB TITLE: Award Coordinator

TEAM/PROGRAMME: South Sudan Country Office, Award Management Team

LOCATION: Juba with travel to field as required

GRADE: 3

Type of Contract: Fixed Term 12 Months

CHILD SAFEGUARDING:

Level 3: The role holder will have contact with children and/or young people either frequently (e.g. once a week or more) QC intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police check-in /vettingg pprocess staff.

ROLE PURPOSE:

This role will support the Award Manager in managing of both development and humanitarian awards. This role will work collaboratively with members and all departments of the Country Office programme to ensure smooth management of development and humanitarian programme awards, sub awards and contracts, focusing on donor compliance and accountability.

SCOPE OF ROLE:

Reports to: Award Manager



Role Dimensions:



South Sudan is one of the most challenging and exciting working environments that Save the Children currently works in. The newest country in the world, its legacy of thirty years of war has yet to be even partly addressed as its new government struggles to both mature and reach out to its people Infrastructure across the country remains virtually none-existent; with 80% of the country including State capitals only accessible for half of the year (the rainy season) by small aircraft. Even in the capital Juba there are no functioning public utilities, few tarmac roads and limited health services. Aid agencies rely on generators, water trucking and satellite internet to meet their basic needs. The agencies still provide some 75% of the basic services of the South Sudanese population. Parts of the country are still racked by insecurity tribal militias, rebel militia groups and direct conflict with the North of Sudan all take their regular toll on the civilian population.

Staff reporting to this post: none

KEY AREAS OF ACCOUNTABILITY:



Award Management



Support the effective dissemination of award information so that all key, contributing staff have a clear understanding of Save the Children processes and donor requirements and expectations.
Facilitate the coordination of Award Kick-Off meetings, keep minutes on agreed actions, follow up and upload related kick of documents in AMS.
Facilitate eeffective and prompt communication with members/donors on their awards.
Closely work with partnership team on awards that have implementing partners.
Coordinate with Finance, PDQ and Operation for on time and quality donor reports and ensure timely and quality reports are submitted as per the donor deadline.
Participate in monthly Award Review meetings both at CO and field office.
Support award close-out, helping project managers to ensure all tasks are completed as per the close out checklist and that all required close-out documentations are kept in AMS. Ensure award close out processes are officially completed in AMS.


Donor Compliance



Understand the contracts signed with donors and make sure key compliance requirements are disseminated to all involved in the implementation of the projects for use.
Liaise with members to ensure that all appropriate donor guidelines/procedures/templates are available in-country and disseminate to all involved in the project implementation for proper use.
Support the Award Manager to identify potential issues and amendment requests and ensure they are flagged promptly to donors via the relevant Save the Children member office.
Work with internal and external auditors as necessary.


AMS/Award Management System Management



Ensure Award Management System (AMS) is updated with all required documents from the start to closeout of awards, like agreements, donor reports, amendments, closeout documents etc.
Liaise with members to update report submission dates and upload submitted version of reports in AMS for International Donors.
For local donors, this role is accountable to upload submitted version of reports and update submission dates in AMS.








BE BEHAVIOURS (Values in Practice)



Ac Acountability:

holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:

sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
widely shares their personal vision for Save the Children, engages and motivates others
future orientated, thinks strategically and on a global scale.
Collaboration:

builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
values diversity, sees it as a source of competitive strength
approachable, good listener, easy to talk to.
Creativity:

develops and encourages new and innovative solutions
willing to take disciplined risks.
Integrity:

Honest, encourages openness and transparency, demonstrates highest level of integrity.


QUALIFICATIONS AND EXPERIENCE



Bachelor's Degree in finance, business administration and related field.
Experience preferably in both emergency and development programmes
Good attention to detail and analytical skills
Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems)
Cultural awareness and ability to build relationships quickly with a wide variety of people
Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
Excellent planning, management and coordination skills, with the ability to organise a workload comprised of varying and changing tasks and responsibilities.
Strong communication (written and spoken) in English.
Desirable to Know donor requirements and experience of NGO award management systems and processes.