Recrutement de 01 Budget & Programming Officer

Recrutement de 01 Budget & Programming Officer
World Food Programme (WFP)
Brazzaville, Congo
Opportunités de carrière : Consultant - Budget & Programming - CST I (832889)

JOB TITLE: Budget & Programming Officer

TYPE OF CONTRACT: Consultant/I

UNIT/DIVISION: Budget & Programming

DUTY STATION (City, Country): Brazzaville, Republic of Congo

DURATION: 11 months

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The Republic of Congo requires a fourth budget revision to extend WFP’s country strategic plan (2019-2024) by two more years to align with the National Development Plan (NDP) that runs until the end of 2026. The strategy is also aligned with the United Nations Development Assistance Framework (UNDAF). The revision is fully aligned with the Sustainable Development Goals (SDG) by integrating food security, nutrition, and social protection, particularly in relation to SDGs 1, 2, and 17, showcasing a commitment to a holistic and sustainable strategy.

Between July 2022 and December instability in Mai-Ndombé in the Democratic Republic of Congo (DRC) caused an influx of around 5,450 refugees into Ngabé, Mpouya, and Ignié districts, Plateaux and Pool departments increasing WFP’s refugee caseload. UNHCR handed over food assistance support to the new arrivals to WFP in 2023 once the number of registered refugees surpassed 5,000 in line with the Memorandum of Understanding (MoU) between the two agencies. Most refugees from the DRC in Plateaux and Pool departments remain reliant on food assistance due to limited access to socio-economic opportunities, especially in hard-to-reach rural areas. WFP conducted a rapid food and nutrition assessment in Ngabé in March 2023 which indicated an alarming prevalence of food insecurity and chronic malnutrition among children under five with a prevalence of 5.3% for global acute malnutrition (GAM). These conditions have made it necessary for WFP to revisit its approach.

ACCOUNTABILITIES/RESPONSIBILITIES:

Lead and/or support budget management, resource analysis and programming activities at Country Offices level; partnering with key stakeholders: at WFP Headquarters (HQ), Regional Bureaus (RBx), application of best practice approaches to guarantee the efficient, effective, and compliant utilisation of funds, as well as leadership to the Unit and lead complex analysis in consultation with other units.
Supervise, guide a medium-sized team, coaching and providing/delivering training to build capacity and increase expected level of operational support, acting as point of referral on complex analysis and queries.
Develop and document internal business processes, Standard Operating Procedures (SOPs) and training packages on resource management matters as well as onboarding new colleagues in the team
Participate in the development and implementation of plans, policies and procedures for budget and programming activities, ensuring that objectives are achieved in compliance with corporate, regional and functional strategies.
Create and review project budget plans and monitor ongoing project performance against budget, ensuring adherence to guidance and policies, and providing financial analysis and advice to optimise resources.
Monitor and provide advice on fund utilisation and advance financing, loan and borrowing, repayment and refinancing arrangements; alerting Country Directors to approaching deadlines for unassigned funds and potential resource shortfalls/surpluses and proposing appropriate solutions.
Monitor and manage the resource pipeline to maximise operational effectiveness, adhering to standards and processes, and providing advice on resource allocations based on severity of pipeline shortfalls using relevant pipeline tools.
Contribute to the preparation of food-demand plans to support management and usage of corporate Global Commodity Management Facility and provide information and advice to guide HQ/RB decision-making when multiple projects compete for the same stock.
Ensure correct budget and project documentation is created and ensure relevant resource data is recorded in internal systems for reference, in line with WFP standards and procedures.
Coordinate and prepare accurate reports, to provide consistent information for stakeholders, and to identify trends/issues and propose solutions that support decision-making by senior management.
Analyze data and propose well-researched ideas to senior officers for improvement to systems, techniques, tools, processes and procedures to better monitor and manage budgets and funds.
Build capacity of WFP staff in budgeting, fund management and operational planning, through preparing and delivery training, coaching, guidelines and manuals. Represent the unit at internal meetings/committees/working groups as required, in order to contribute to discussion of key issues from a budget and resource programming perspective.
Manage junior officers/staff to ensure appropriate development and enable high performance.
Contribute to preparedness actions, providing technical recommendations and guidance and monitoring the management of financial risks.
Others as required

DELIVERABLES AT THE END OF THE CONTRACT:

Support the ROC Budget and Programming unit workplan, which are: Budget Preparation, Funds Management, Pipeline and Positive Work Environment.

These include activities such as: o Budget Preparation: Prepare funding proposals, coordinate and consolidate inputs for BR as needed.

Pipeline management: Support the pipeline preparation process, coordinate and consolidate pipeline inputs, support implementation plan integration, guidance for activity and fund’s managers, reconciliation with operational pipeline, pipeline analysis.

Funds analysis: prepare funds analysis and surpluses/deficits, monitor expiring grants, enter fund pushdowns in WINGS, prepare assignment plans, participate in the Resource Management Committee

Positive Work Environment: Be a team player, share knowledge and skills with colleagues, encourage gender sensitivity and tolerance, support cross-training of staff within the unit.

Develop and conduct onboarding training and continuous capacity building of the entire national BPU team (i.e. one national officer + 2 G6 staff)

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:

University degree in Business Administration, Finance, Economics or other relevant field, or First University degree with additional years of related work experience and/or training/courses.

Experience:

Has experience translating operational requirements into financial information. • Has experience preparing budgets and reports for management. • Had produced consolidated pipeline information, budgets, supply chain and operational plans. • Has experience in reviewing plans and budgets. • Has experience in funds analysis and management. Minimum experience from 3 to 5 years required for Consultancy level I

Knowledge & Skills:

Team player with excellent communication skills, both written and oral.. • Ability to draft clear and concise reports on key issues and decisions within the delegated area of responsibility. • Data and informational analysis.

Languages:

Proficiency in writing and verbal communication in English and French.

Closing date: 29/05/2024