Recrutement de 01 Dispatch Back Office Assistant

Recrutement de 01 Dispatch Back Office Assistant
Dispatch Back Office Assistant
Pays
Zimbabwe
Lieu
Zimbabwe
Lieu de travail
HARARE-AUCKLAND RD(ZWE)
Société employeur
TotalEnergies Marketing Zimbabwe (Private) Limited
Domaine
Logistique
Type de contrat
CDI
Expérience
Minimum 3 ans
Profil du candidat
Knowledge of SAP SD Module
Good analytical skills and good level of personal organisation
Flexibility
Minimum Diploma in Business related field, a Marketing or Technical degree would be an added advantage.
Minimum 2 to 3 years of experience in Commercial, Marketing or Business field

Activités
Responsible for carrying out corrective action for all CSC pending issues in SAP

PRIORITY CONTROLS

Ensure priority controls, ie, V.00, VA05, VF04, VFx3 are reported before the 3rd of the next month with analysis of each control monthly and action plans drawn.
Run and share SAP report for outstanding and blocked orders, including e-lube, twice a month. Orders older than 7 days must be communicated to CSC front office so that those no longer required are deleted/rejected. To analyze the report and highlight to the CSC team for corrective action.
MONTH-END CLOSURE

Meet target of 3rd day of each month for processing all invoicing for month end closure.
Process claimable losses within 48 hours from time of receipt or by the 7th of the following month. Share with the transporters the losses schedule before posting.
DAILY MANAGEMENT

To establish a system of tracking all diversions and adjustments across the country.
To resolve all diversions/adjustments/partial deliveries within 5 days from the date of the incident.
Maintain an up-to-date online file of product diversions/returns/partial delivery for all depots/areas with a reconciliation against delivery to properly indicate regularization.
Analyse the data per reason of diversion and engage the responsible personnel for the reduction of diversions and adjustments. The file to be shared on the 7th of the next month with retail, GT and Ops team.
Ensure the adjustments procedure is updated to suit the new requirements.
Set and track adjustments and diversions KPIs for 2024 with prior year trend analysis.
OTHER OBJECTIVES

In liaison with CSC Assistant, properly maintain a sequential control of manual invoices issued for the month and reconcile to show that each manual is accounted for in SAP.
Maintain an up-to-date file of manual deliveries and share by the 7th of every month, with all manuals invoiced within 48 hours after issuance.
Ensure the manuals procedures is updated to suit the new requirements.
Ensure all reversals are processed.
Consolidation of Transport meeting minutes and Action plan.
Assist with Dispatch and Transporter payments duties when requested.
Ensure all forecourt and shop rentals are processed by the 3rd of each month.
Draft and update STL, DSC, LEAVE plans monthly.
Perform Due diligence on current and new suppliers, maintain a tracking file for the same.
Any other duties as may be assigned by Management.
Contexte et environnement
Position involves working closely with CSC & Retail team and other marketing staff, and supply, depots and finance departments on sales, stock movements and invoicing.