Recrutement de 01 Facilities Coordinator

Recrutement de 01 Facilities Coordinator
Facilities Coordinator (1952)
Job Description
Our vision, our mission and our work are all defined by one goal – ending extreme poverty, whatever it takes. We believe that no-one should have to live in fear that they won't have a home to sleep in or enough food to feed their children. For over 50 years we have been working with the world's poorest people towards this goal.

Today we are a team of over 4,400 highly skilled and dedicated professionals from 50 countries who share an exceptional depth and diversity of experience. We want committed, values driven staff to join our Dublin team and are currently looking for a Facilities Coordinator to be part of our Corporate Services department.

We are committed to providing our staff with the skills needed to excel in their jobs. Concern offers in-house management and leadership courses and tailored organisation-wide learning opportunities both in-person and online. All employees are required to undertake training in equality, diversity and inclusion; the Code of Conduct; and safeguarding, along with any other training required for the role.

Our culture is values driven and friendly. A global engagement survey conducted in 2022, responded to by 3,577 of our staff, showed that 89% of our staff would happily recommend Concern as a great place to work and 94% are proud to tell people that they work for Concern.

Location: Our office is in Dublin 2 and this is a fully office-based role.

The job:

The Facilities Coordinator will manage the site Facilities for the two Dublin offices to ensure all Safety, Quality, Service and Cost targets are met. It is a hands-on role where the person will be actively involved in carrying out tasks.

If you join us, this is what you will be doing:

Support the overall delivery of Facilities Management operations across the Dublin offices.
Carry out weekly Facility related Audits and follow up on actions required.
Allocating and managing space within Buildings.
Managing Budgets and ensuring cost-effectiveness in line with the procurement policy.
Prepare site regulations and issue permits to work for all contractor activities on site.
Management of soft services contract including all cleaning and associated hygiene services.
Provide assistance in relation to mail and courier delivery processes, meeting room scheduling, stationary and stock orders, confidential shredding etc.
Management of archive system – including storage, destruction and online portal for departments.
Ensuring all facilities helpdesk requests are tracked and resolved in timely manner.
Generate Purchase orders for associated services as required.
Ensure safe systems of work are in place for all operations by managing and addressing the Health & Safety requirements of each function (Fire wardens and first aid).
Ensure process documents related to Facilities Management are in place and updated where necessary.
Carry out basic repair and maintenance tasks and log reactive call outs, where required.
Carry out specific project work for the Corporate Services Department as required.
Management of mobile phone contract for Concern, including management and implementation of mobile phone policy and billing queries.
Support project management and pricing of refurbishments in buildings as required.
Up-dating of asset register as required.
Upholding and promoting Concern’s values, including our workplace equality, diversity and inclusion values.
Skills you will bring:

Essential:

Over 2 years’ experience in a similar role
Financial acumen
IT skills
Understanding of the facility related services
Familiarity and understanding of BMS, HVAC, Access control and Fire Alarm systems
Time management, decision making and organisational skills
Excellent interpersonal skills
Strong Communication skills.
Team working.
Experience in working within a safety culture/ zero harm culture.
Interest in development issues and a commitment to Concern’s work with people in the Developing World.
You will report to Head of Facilities and work with all staff, contractors and suppliers.

The salary is from €32,473 to €38,205 (band 3) and this is a permanent contract – this is a fully office-based role.

We encourage all eligible candidates, irrespective of gender, ethnicity and origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation. Concern is against all forms of discrimination and unequal power relations and is committed to promoting equality.

If this role sounds right for you, please apply with your CV and cover letter. We will respond to every applicant. Please be aware we may offer positions before the closing date.

If you have any concerns about our recruitment process and need particular assistance - for example if you have a visual impairment or are neuro-divergent - please let us know and we will do our best to accommodate you.

Important information:

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy accessible here. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behavior expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation. You have certain rights under data protection legislation.



Salary:€32,473 - €38,205
Based in Country:Ireland
Contract Type:Permanent Full time
Benefits:See T&C's Attached
Closing Date:31 October 2023
Location:Dublin