Recrutement de 01 Finance Officer Consultant for the Program Management Unit (PMU) for the Health Resilience Fund (HRF)

Recrutement de 01 Finance Officer Consultant for the Program Management Unit (PMU) for the Health Resilience Fund (HRF)
Job no: 557088
Contract type: Consultant
Duty Station: Harare
Level: Consultancy
Location: Zimbabwe
Categories: Programme Management
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How can you make a difference?

UNICEF Zimbabwe is seeking to hire an enthusiastic Finance Officer Consultant for the Program Management Unit (PMU) under the Health Resilience Fund (HRF), responsible for providing support to the supervisors, colleagues, Ips, funding partners in the office by administering and executing a variety of professional and technical financial transactions and processes, applying theoretical skills and thorough knowledge of organizational goals, objectives, rules, regulations, policies, and procedures to complete the tasks.

BACKGROUND

BACKGROUND:

The Health Resilience Fund (HRF) 2022-2025 is a pooled health fund that is continuing to build on the gains obtained through the Health Development Fund (HDF) 2016-2021, with thanks to the support of the European Union (EU), UK Department for International Development (DFID) now Foreign, Commonwealth and Development Office (FCDO), Swedish International Development Agency (SIDA), Government of Ireland and The Global Alliance for Vaccines (Gavi). The programme aims to support the Ministry of Health and Child Care (MOHCC) in the context of the National Health Strategy 2021-2025 to achieve its goal of improving the quality of life of its citizens, through guaranteeing every Zimbabwean access to comprehensive and effective health systems and structures for appropriate services at all levels. The purpose of the HRF is to safeguard gains achieved through the Health Transition Fund/ Integrated Support Programme for Sexual Reproductive Health (HTF/ISP) and HDF. The HRF will invest strategically to End Preventable Deaths; consolidate the country’s Global Health Security, health systems strengthening while embracing the humanitarian/development nexus in line with hazards faced by the country. The programme will take targeted health system strengthening actions while advocating for enhanced allocative and operational efficiency, and mainstreaming climate change, gender, women and girls’ empowerment, human rights, disability, and safeguarding approaches.

PURPOSE OF THE ASSIGNMENT:

UNICEF is recruiting for the PMU for the role of Finance Officer. This position is therefore not a UNICEF country office position.

The Finance Officer is responsible for providing support to the supervisors, colleagues, Ips, funding partners in the office by administering and executing a variety of professional and technical financial transactions and processes, applying theoretical skills and thorough knowledge of organizational goals, objectives, rules, regulations, policies, and procedures to complete the tasks.

He or she supports planning and reviewing work verify accuracy and compliance with International Public Sector Accounting Standards (IPSAS), Funding partners Financial Regulations and Rules, policies, procedures, guidelines, standards of accountability, and ethics.

ASSIGNMENTS:

Within the delegated authority and under the given organizational set-up, the incumbent may be assigned the primarily, shared, or contributory accountabilities for all or part of the following areas of major duties and key end-results.

1. Support to financial planning and management

Provide support to the financial planning process for HRF programme by preparing/analyzing financial data/estimates and documentations verifying relevancy, accuracy, and completeness to support budget planning.
Provide financial operations support throughout the financial planning and implementation process.
Review budget expenditures for IPs to verify compliance with HRF guidelines and procedures.
Provide technical and operational support on the application, interpretation and implementation of operational policies, procedures and guidelines to the Coordinator, PMU colleagues, Steering Committee, and other stakeholders.
Resolve routine financial operational issues and/or recommend (and record) deviation from policies and guidelines to meet objectives.
Prepare and/or monitor financial exception reports to assess unusual activities and transactions, investigate anomalies, and keep supervisor informed for timely action.
Review financial and reputational risks in the transactions carried out by PMU/IPs and raise flags when action is needed by management.
Where applicable, support activities on budget preparation, strategic income projection/ reporting, setting, and monitoring performance indicators, revenue, and expense reporting, and provide technical advice during strategic planning exercises.
2. Control of accounts

Oversee the timely allocation of resources to IPs by the fund administrator
Review financial reports submitted by IPs in line with workplan and allocation conditions
Conduct programme grants monitoring activities
Keep the SC updated on programme finance and administrative issues
Process and/or review (as per delegated authority) the accurate and timely processing submission of payments (e.g., travel claims, pension fund, advances to governments etc.), journal entries and other financial transactions within scope to the Global Shared Services Center (GSSC), ensuring compliance with budgetary limits, IPSAS and organizational regulations, rules, policies, procedures, standards of accountability, and ethics.
Take timely action on outstanding accounts to resolve pending issues.
Process/supervise (as per delegated authority) the disbursement of payments
Process and supervise cash receipts and reconcile income contributions to ensure their timely deposit and recording in UNICEF systems.
Monitor and analyze financial transactions, accounting reports and reconciliation of accounts to ensure accurate and current financial information for applicable compliance
Prepare or contribute to mandated management/statutory office financial and accounting reports to Funding Partners, MOHCC, verifying the reliability of data and compliance with organizational guidelines.
Complete applicable accounts closure activities (monthly, quarterly, and yearly) on a timely basis and per closure instructions.
3. Treasury and cash management

Manage bank, petty and cash on hand accounts transactions and operations in accordance with funding partners regulations and rules, policies, procedures, and local banking practices.
Keep abreast of procedures and regulations regarding maintenance of bank accounts and exchange and interests' rates. Keep supervisor and relevant colleagues informed for timely action.
Maintain contact with local bank management on routine operational matters.
Maintain a system to monitor and forecast periodic cash requirements.
Provide current information on cash position/forecast to the coordinator/steering committee and make recommendations or take action to ensure sufficient availability of resources for programmes and operations activities.
Submit monthly bank statements
4. Knowledge and capacity building

Promote a culture of the highest ethical standards and behavior in management of HRF resources.
Support initiatives for management improvement by capturing, institutionalizing, and sharing best practices and lessons learned. Recommend improvements in processes and procedures to enhance productivity and performance including implementation of cost saving strategies.
Participate and/or organize training and learning events to build capacity of staff and stakeholders/partners.
Support operations of the office as required.
Major tasks and deliverables:

Tasks/Milestone: Deliverables/Outputs: Timeline
Support to financial planning and management

Financial planning and implementation process supported for HRF programme
Review of budget expenditures for IPs to verify compliance with HRF guidelines and procedures.
Provision of technical and operational support on policies, procedures and guidelines to the Coordinator, PMU colleagues, Steering Committee, and other stakeholders.
Resolve routine financial operational issues and/or recommend (and record) deviation from policies and guidelines.
Prepararation and/or monitoring financial exception reports, and keep supervisor informed for timely action.
Review of financial and reputational risks in the transactions.
Budget preparation, and provide technical advice during strategic planning exercises. February 2023 - January 2024
Control of accounts
Oversight of timely allocation of resources to IPs
Review of financial reports submitted by IPs in line with workplan and allocation conditions
Programme grants monitoring and updating
Timely processing submission of all financial transactions
Process/supervise the disbursement of payments
Process and supervise cash receipts and reconcile income contributions to ensure their timely deposit and recording in UNICEF systems.
Monitoring and analysis of financial transactions, and ensure accurate financial information.
Preparation of or contribution to mandated management/statutory office financial and accounting reports to Funding Partners, MOHCC, verifying the reliability of data and compliance with organizational guidelines.
Conducting of timely accounts closure (monthly, quarterly, and yearly) as per closure instructions.
February 2023 - January 2024
Treasury and cash management
Management of bank, petty and cash on hand accounts transactions and operations in accordance with funding partners regulations and rules, policies, procedures, and local banking practices.
Guidance on procedures and regulations regarding maintenance of bank accounts and exchange and interests' rates. Informing of supervisor and relevant colleagues for timely action.
Maintainenance of contact with local bank management on routine operational matters.
Maintainenance of a system to monitor and forecast periodic cash requirements.
Provision of current information on cash position/forecast to the coordinator/steering committee and make recommendations or take action to ensure sufficient availability of resources for programmes and operations activities.
Submission of monthly bank statements
February 2023 - January 2024
Knowledge and capacity building
Initiatives supported for management improvement by capturing, institutionalizing, and sharing best practices and lessons learned. Recommend improvements in processes and procedures to enhance productivity and performance including implementation of cost saving strategies.
Participatation in and/or organization of training and learning events to build capacity of staff and stakeholders/partners.
Supporting of operations of the office as required.
February 2023 - January 2024
To qualify as an advocate for every child you will have…

Education:

A first level university degree in accounting, financial management or another related financial field is required.
Supplemental formal financial / accounting training may be accepted if university degree is not in a related financial field.
Diploma qualification in CIPFA is acceptable in lieu of relevant university degree, or its equivalent.
Experience:

A minimum of 3 years of professional experience in financial management or audit is required.

Knowledge/Expertise/Skills required:

Experience in an international organization and/or large corporation is preferred.
Advanced knowledge of Microsoft Office, especially Excel required.
Experience working in a multi stakeholder environment and under tight deadlines
Experience in database packages, web-based management systems.
Desirable

Prior work experience with a humanitarian agency or organization some served in a developing country is an asset.
Zimbabwe National is a requirement for this position
Languages

Fluency in English is required.
Knowledge of main local languages (Shona and Ndebele) is an asset.
The detailed consultancy terms of reference is downloadable via this link Download File Terms of Reference.pdf

If interested and available to undertake the individual consultancy, please submit your application online and attach the required documents including the technical proposal and an all-inclusive financial proposal incorporating an approximate number of travel days for field (local) travel.

Technical proposal: The Technical Proposal should articulate an understanding of the TOR and include the proposed Tasks/Milestones, Deliverables/Outputs, Timeline and level of effort by deliverable. The similar table provided in the TOR is indicative. Applicants may use the indicative table as a guide or deviate as per the proposed approach. The proposal should also cost-effectively propose the local travel proposed by the applicant to undertake the assignment.

Financial proposal: The Financial Proposal should include the costs (providing a daily rate as justification) for each task, including consultant fee, proposed travel costs and perdiem, communications costs and any other proposed cost.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).

To view our competency framework, please visit here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

UNICEF offers reasonable accommodation for consultants/individual contractors with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the selection process and afterwards in your assignment.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Individuals engaged under a consultancy or individual contract will not be considered “staff members” under the Staff Regulations and Rules of the United Nations and UNICEF’s policies and procedures, and will not be entitled to benefits provided therein (such as leave entitlements and medical insurance coverage). Their conditions of service will be governed by their contract and the General Conditions of Contracts for the Services of Consultants and Individual Contractors. Consultants and individual contractors are responsible for determining their tax liabilities and for the payment of any taxes and/or duties, in accordance with local or other applicable laws.

The selected candidate is solely responsible to ensure that the visa (applicable) and health insurance required to perform the duties of the contract are valid for the entire period of the contract. Selected candidates are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the assignment. It does not apply to consultants who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their consultancy contracts.

Advertised: 13 Nov 2022 South Africa Standard Time
Deadline: 26 Nov 2022 South Africa Standard Time