About the role: This is a 12 months, unaccompanied new role based in Ouagadougou with frequent travel to the field (up to 50%) with a salary of Grade 2 (€35,789 - €39,766).
You will report to the Programme Director. You will furthermore work closely with the Area Coordinator, the M&E supervisor and the Programme Managers for the different programmes. In Burkina Faso, Concern implements programmes in the Centre-Est region, receiving funding from Irish Aid, the OCHA, and other donors, with activities ranging from emergency interventions to longer-term development programming.
We would like you to start on June 1st, 2023.
Your purpose: Your role will be to support the grants compliance and reporting processes, working in collaboration with the Programme Director, Area Coordinator and Program Managers to produce high quality donor reporting, strong compliance with donor requirements. You will support the development of funding proposals, verifying that they are in line with donor and call guidelines. You will represent Concern in cluster and coordination meetings under the Program Director’s instruction.
You will be responsible for:
Reporting and Grants compliance (70%)
Support in ensuring quality in external and donor reporting. This will include editing reports and ensuring they are submitted in the correct formats.
Support in editing and compiling internal monthly and annual programme reports.
Help ensure grant compliance for all of Burkina Faso programmes by preparing donor/grant specific compliance rules.
Help ensure reporting is timely and that financial and narrative reports are accurate and coherent
Support the Programme Director in the development of concept notes and proposals.
Support communication with the donors on any anticipated or unanticipated changes during the lifetime of a project.
Support the update of donor and partner due diligence and agreements documents.
Support completing documents for donors and clusters (5Ws, monitoring tables, etc.)
Support the organization of kick off, close out meetings for all grants, and support the drafting of all related documents (minutes, best practices, etc).
Support in the updating the current donor and stakeholder profile in country: their priorities for investment, potential calls.
Support the MEAL team to analyse and present collected data in line with donor requirements and projects' result frameworks
Support the drafting of documentation and success stories of current programmes that would be of interest to donors.
Support Concern localization approach by building the capacity of local partners on reporting and donor compliance when necessary. Review of monthly/quarterly/annual narrative reports shared by partners with Concern.
Knowledge and information management (30%)
Support version control of documents and filing of final reports and proposals, learning documents, survey reports and data, using the shared data space in country
Participate in cluster meetings and dissemination of key points, attending where appropriate, and coordinate responses to cluster requests.
Help promote a culture of shared learning across all programme locations and with colleagues in the region including participating in organising quarterly programme meetings.
Confidentiality
Help support the non-disclosure of any information whatsoever acquired in the course of duty, relating to the practices and business of Concern Worldwide, to any other person or Organization without authority, except in normal execution of the above duties
Help ensure guardianship and security of financial data and documents at all times, including secure storage, accurate & complete filing and limiting access to the finance office to authorised personnel only
Help ensure strict adherence to Concern’s Financial Procedures and Anti-Fraud Policy and remaining within the boundaries of these policies at all times
Other
Adhere fully to the commitments and rules of Concern’s Programme Participant Protection Policy and Code of Conduct (P4 and CofC), and ensure that any abuses or suspected abuses are reported and or dealt with as appropriate.
Any other tasks agreed with the Line Manager.
Your skills and experience will include:
ESSENTIAL
Education, Qualifications & Experience Required:
Fluent in English and French (spoken and written);
Educated to Degree level in Development or a related discipline;
At least one year of overseas experience with an NGO, UN agency or donor;
At least one year of experience in a role working on grant proposals and report or grant compliance;
Good team player and able to adapt to different cultures;
Experience of working in a high pressured, results focused and dynamic environment;
Good self-awareness and stress management skills;
Good understanding of budget development and financial reporting;
Good organisational and planning skills/experience;
Strong computer skills particularly Microsoft office.
DESIRABLE
Education, Qualifications & Experience Required:
Specific experience with UN donors, US Government funding (BHA, USAID), ECHO/EU and/or Irish Aid is a big advantage
Attendance of training courses in quality standards such as SPHERE, HAP, Red Cross Code of Conduct, CHS etc.
Experience working in an insecure and volatile environment.
Proven knowledge of gender issues
Special Skills, Aptitude or Personality Requirements:
Confident strong communicator and networker
Ability to work in an insecure environment
Very high attention to detail is essential
Cultural and political sensitivity
Must be flexible and willing to adapt to a fluid situation
Willingness to learn
Good communication and interpersonal skills.
Able to take initiative and work independently.
Excellent writing skills.
Willing to travel frequently.
Les candidatures en français sont les bienvenues
Documents
2022 T&C's Band 2 Unaccompanied.pdf (31.25 KB)
JD_Grants officer_Burkina.pdf (40.03 KB)
Further Links
Concern in Burkina Faso
Salary:€35,789 - €39,766
Based in Country:Burkina Faso
Job Title:Grants Officer
Contract Type:Unaccompanied Fixed Term International Contract
Annual Allowance:e3,000
Benefits:See attached
Closing Date:18 April 2023
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