Niveau d'études: Bac
Expérience: 3 ans
Expire le: 27-07-2023
PNUD
Tunisia
HR Associate
Tunisia
Job Identification
12200
Locations
Tunisia
Posting Date
07/18/2023, 04:17 PM
Apply Before
07/27/2023, 04:16 PM
Job Schedule
Full time
Agency
UNDP
Grade
G6
Vacancy Type
Temporary
Practice Area
Management
Bureau
Regional Bureau for Arab States
Contract Duration
364 days
Education & Work Experience
High School certificate
Other Criteria
Bachelor degree
Required Languages
French, english , arabic
Vacancy Timeline
1 Week
Mobility required/no mobility
no mobility required
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Job Description
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Under the overall guidance of the Operations Manager and direct supervision of the Human Resources Analyst or Human Resources Associate, the HR Associate ensures execution of transparent and efficient HR services in the CO. The HR Associate promotes a collaborative, client-oriented approach and supports the maintenance of high staff morale. The HR Associate may supervise and lead clerical and support staff in the HR Unit. The HR Associate works in close collaboration with the Programme, Operations, and project teams in the CO, UNDP HQ OHR Business Partners, and staff in GSSC and other UN Agencies to exchange information and resolve HR-related issues. UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Duties and Responsibilities
1) Ensure effective administration and implementation of HR strategies and policies.
Ensure full compliance of records and reports with UN rules, regulations, and UNDP policies, procedures, and strategies; effective implementation of the internal controls;
Implements guidance provided by the HR Analyst or Associate to support the proper functioning of the HR management system and practices.
With the guidance of the direct supervisor and office management, support CO HR business processes mapping, and provide input to content elaboration and update of internal HR Standard Operating Procedures (SOPs) where needed in CO to supplement SOPs issued by GSSC/OHR.
Adapt processes and procedures where necessary to meet the needs of CO. Provide information to management and personnel on the implementation of HR policies, corporate strategies, rules and regulations, HR business processes, and proper use of contractual modalities
Collect information and support to UNDP’s participation in inter-agency exercises and surveys, such as comprehensive and interim local salary survey, hardship, and place-to-place surveys, in coordination with the direct supervisor.
Collect information on the risk management of Country Office HR activities to proactively manage and mitigate the risk. 2.) Provide HR services to the UNDP CO and other UN agencies, including recruitment and staffing. 2) Provide HR services to the UNDP CO and other UN agencies, including recruitment and staffing.
Process timely contract management actions, in close coordination with supervisors and senior management.
Provide support to process benefits and entitlements delegated to the CO, as applicable and in coordination with the direct supervisor and management, such as medical evacuations, R&R, safety and security interventions.
Maintain CO staffing table and local rosters where relevant.
Provide assistance to the contract management, payroll, and separations in coordination with GSSC in accordance with the delegation of authority given to the CO.
Filing and maintaining archives in good order Preparing attestations and notes verbales as required by the exigencies of service
With the guidance of the HR Analyst or Associate and UNDP CO management, support recruitment processes in coordination with GSSC and locally with Hiring Managers e.g. by reviewing job descriptions against corporate models and templates, providing input to job classification process, drafting vacancy announcements, screening candidates, participating in interview panels, providing support for the submission of compliance reviews as per the actions delegated to the CO. In coordination with Hiring Managers, submit requests and appropriate documentation to GSSC for nondelegated actions.
Facilitate creation and update of positions in ERP (or create positions if delegated) and association and update of positions to chart fields, in coordination with budget owners. Follow up with Finance staff and GSSC on Global Payroll issues.
Monitor and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments, and separations through ERP and other relevant corporate platforms.
Validate cost-recovery charges in ERP for HR services provided by UNDP to other Agencies.
Provide HR support and services to the UN system, including provision of information on personnel benefits and entitlements to UN agencies in line with UNDP policies and in coordination with GSSC as applicable.
Provide administrative support to retirees as applicable.
3) Support proper staff performance management, talent management and career development in CO.
Provide background information and maintain related data acting as Secretary to formal CO management groups responsible for collectively reviewing and discussing CO staff performance, talent, and development needs.
Provide assistance to Performance Management reporting and monitoring.
Provide input to the CO-wide Learning plan’s preparation in consultation with the Senior Management, HR Analyst, and Talent Development Manager.
4) Ensure facilitation of knowledge building and knowledge sharing in the CO.
Organize training for the Operations and projects staff on HR issues.
Assist in the creation and implementation of a local onboarding plan, leveraging corporate resources.
Synthesize lessons learned and best practices in HR.
Make sound contributions to knowledge networks and communities of practice.
5) The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
Expected Demonstration of Competencies
Core
Achieve Results
LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively
LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously
LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility
LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner
LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion
LEVEL 2: Facilitate conversations to bridge differences, considers in decision making
People Management (Insert below standard sentence if the position has direct reports.)
UNDP People Management Competencies can be found in the dedicated site.
Cross-Functional & Technical competencies (insert up to 7 competencies)
Thematic Area Name Definition
Business Management Customer Satisfaction/Client Management Ability to respond with timeliness and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy; Look for ways to add value beyond clients' immediate requests; Ability to anticipate client's upcoming needs and concerns
Information Management Data Management & Analytics Knowledge in data management, data sciences, ability to structure data, develop dashboard and visualization.
HR - People strategy and planning People analytics Ability to generate and align people data with business intelligence data to inform strategic decision-making; knowledge of databases, their architecture, integration and landscape; ability to create and use data models; knowledge of visualization techniques. Gathering and using data and information to provide insights into people issues and guide decision-making
Business Management Project Management Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Administration & Operations Contract management Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Communications Writing and editing Ability to create and/or edit written content in different UN languages.
Administration & Operations Documents and records management Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Required Skills and Experience
Education:
High school diploma is required and 6 years of experience or Bachelor´s degree and 3 years of experience.
A university degree in Human Resource, Business Administration, Public Administration, law or an equivalent field is an asset.
Experience:
Minimum of 3 years (with bachelor’s degree) of progressively responsible work experience at the national or international level is required or high school plus 6 years of experience.
Fluency in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP is required.
Fluency in french and excellent english
Working knowledge of arabic
Strong written and oral communication skills in the required languages are essential.
Disclaimer
Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Scam warning
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