Recrutement de 01 Internal and External Vacancy Announcement: Finance/Accounts Assistant

Recrutement de 01 Internal and External Vacancy Announcement: Finance/Accounts Assistant
Contract type: Fixed Term Appointment
Duty Station: Maputo
Location: Mozambique
Categories: Financial Management
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

How can you make a difference?

The Finance & Accounts Assistant is responsible for executing a broad variety of standardized administrative and financial tasks for the respective section(s) requiring thorough knowledge of UNICEF administrative and financial procedures, processes and policies.

In this capacity, the need to project the image of a credible and reliable service provider is imperative to quality of process delivery, and the impact of work directly reflects on the overall reputation of the team in terms of responsiveness to client needs and quality of process execution.

Summary of key functions/accountabilities:

Support to Financial Control

Manage Petty Cash Account ensuring monthly reconciliation/replenishment and follow up with the Field Offices for timely submission of monthly expenses.
Create Refund Receipts in eZHACT for unspent DCTs and follow up on related approval and subsequent liquidation
Prepare regular VAT claims to the Revenue Authority, undertake the reconciliation of the VAT Account Receivable against refunds following the UNICEF Procedure on Taxes and submit requests to GSSC for match and clear of open items.
Prepare Write-off request for VAT not reimbursed after proper due diligence and in line with the UNICEF Procedure on Impairment and Write-off.
Review and analyze periodic reports on Staff PAR balances and follow up on clearing open items. Follow up with staff members on recoveries and liaise with the Travel Sub-Unit and HR on amounts related to travel expenses to be deducted from the payroll.
Coordinate with HR and UNDP on new UNV expenses and liaise with Sections focal points on funding needs and ensure timely provision of Funds Commitments to cover for expenses.
Process UNV transactions for Advances and expensing requests and submit to GSSC for timely recording. Prepare regular requests to GSSC to match and clear UNV expenses.
Liaise with UNDP to confirm accuracy and up to date of the Service Clearing Account for UNICEF- UNDP Interagency transactions.
Acts as Card Holder Assistant and provide support on p-card management by: (a) Sending regular reminders to the Deputy Representative Operations to generate and share monthly Report on expenses to ensure timely P-card certification (b) Organizing and checking all supporting documents to substantiate the expenses made by the P-card holders and (c) Reconcile the Report and submit for verification by the Finance & Accounts Specialist
Provide relevant information for the response to audits and prepare letters to confirm financial balances on IP/audit requests.
General Administrative Duties

Maintain hard and electronic files and update data base systems ensuring timely and appropriate recording, safekeeping and disposal of confidential information
Prepares and maintains agendas on meeting and events related to the work group commitments.
Maintain attendance records.
Performs any other duties as may be assigned.
To qualify as an advocate for every child you will have…

Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
A minimum of 5 years of progressively responsible administrative or clerical work experience is required.
Developing country work experience and/or familiarity with emergency is considered an asset.
Fluency in English and the local language of the duty station. Working knowledge of another UN language is an asset.
For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

Demonstrates Self Awareness and Ethical Awareness
Works Collaboratively with others
Builds and Maintains Partnerships
Innovates and Embraces Change
Thinks and Acts Strategically
Drive to achieve impactful results
Manages ambiguity and complexity
View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to promote the protection and safeguarding of all children.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable male candidates from programme countries are encouraged to apply.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

There will be no relocation package offered for this post. The successful candidate will be responsible for his/her own relocation and settlement in the city where the post is based.

There is a salary calculator tool for local staff through this link:

https://info.undp.org/gssu/onlinetools/SalCalcLocal/SalCalcLocal.aspx. Please run simulations for an estimate of monthly and annual salary based on the post’s level and location. When running the simulation, please select Mozambique (NEW) as the Duty Station.

Advertised: 24 Mar 2023 South Africa Standard Time
Deadline: 09 Apr 2023 South Africa Standard Time