Qualified women and people with disabilities are strongly encouraged to apply.
WFP celebrates and embraces diversity.
It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
JOB TITLE : Light Vehicle Fleet Manager
TYPE OF CONTRACT :  International Consultant
GRADE :   CST 1
DUTY STATION (City, Country) :   Kinshasa
DURATION :    11 Months
NUMBER OF POSITION :  1
ABOUT THE WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
JOB PURPOSE:
The Fleet Manager will be responsible for the overall management and oversight of all fleet and spare parts stores in DRC in accordance with established Fleet and Financial procedures, Special Operating Procedures (SOPs), normative guidelines as set in Fleet Manual. He will support the scale up and developp tools for Admistration better response to east's operations. The incumbent will be based in Kinshasa and report to Head of Admin or his Deputy. The Fleet Manager will maintain close contacts with Fleet Centre on policy fleet related matters. The incumbent is expected to travel extensively to the field.
ACCOUNTABILITIES/RESPONSIBILITIES (not all inclusive):
Organize / coordinate the management of 170 light vehicles, 14 armored vehicles and 102 generators, ensure efficient and timely supply of major spare parts, make sure appropriate light vehicles and generators maintenance and repairs is in place via contract with workshops in country;
Support the scale up and develop tools to anticipate and provide quick response to the operation's needs;
Prepare and regularly review DRC fleet strategy and light vehicle allocation plan in line with CO program requirement, implement fleet optimization mission recommendations, initiate timely call forward of new light vehicles in case of increased demands and vice versa based on the program requirements;
Support / coordinate / advice Admin managers;
Organize best practice sharing, review staffing needs with all offices running WFP fleets;
Systems management and harmonization with corporate tools such as FMS and GEMS and ensure control mechanisms and monitoring are in place countrywide. Ensure quality reliability of FMS data;
Perform oversight of WFP fleet operation and outsourced light vehicles in DRC;
Support/Prepare annual fleet budget for DRC and ensure funds management and utilization in line of WFP financial rules, regulations and approved special operating procedures;
Prepare annual Procurement Plan and ensure adequate stocks of spare parts at all times / arrange timely replenishment of parts;
Initiate timely disposal of obsolete and surplus spare parts, assets and equipment in compliance of approved disposal procedures;
Coordinate the capacity strengthening of WFP fleet staffs throughout DRC offices. This includes the identification of training needs for WFP Fleet and outsourced staff and organize necessary training and/or workshops with Fleet Centre support;
Collect, analyze and prepare monthly fleet operational reports/set KPIs as may be required for management decisions;
Perform any other duties that may be required or requested.
DELIVERABLES AT THE END OF THE CONTRACT:
Implement the best fleet management practices by ensuring smooth running of fleet operations within DRC;
Ensuring Fleet Management System is updated and reflect WFP operations in DRC;
Ensuring maximum light vehicle utilization and reduced operational costs at all times;
Regular review of generator allocation and redeployment strategy of available generator based on actual country programme needs;
Capacity building of national staff to take over the running of the operations through conducting on job;
Training;
Establish Key performance indicators for DRC fleet and ensure 100% adherence and compliance.
STANDARD MINIMUM QUALIFICATIONS
Education:
University degree, preferably at the advanced level, in Business Administration, Engineering (preferably automobile/mechanical engineering), Economics (preferably Transport Economics), or other fields related to surface transport
Experience:
Three years of progressive experience in coordinating large scale activities including managing small to mid-size teams in different fields (such as HR, strategy, budget, fleet management, facilities management), prior technical expertise in fleet management. demonstrated ability for extensive field missions within DRC
Knowledge & Skills:
Managerial/Management skills and knowledge of fleet management system, procurement and financial procedures. Procurement plan preparation on fleet
Language:
French and English. Knowledge of local languages an advantage
Kindly note the only documents you need to submit at this time are your CV and Cover Letter. Additional documents such as passport, recommendation letters, academic certificates, etc may potentially be requested at a future time.
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service
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