PLACE OF WORK :
The position is based in Dakar (Senegal) with 25-30% of the time in the field.
Desk 3 currently operates in 4 countries Ethiopia, Guinea, Nigeria and Sudan, being bilingual english/french is essential
PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS
Level 3: As part of his/her duties, the job holder will visit programs and come into contact with children and/or vulnerable adults. Therefore, a criminal record check or a certificate of good conduct will be required. In situations where the impossibility of providing a criminal record or a certificate of good conduct is found, a declaration of honor will be requested.
FUNCTIONAL AND HIERARCHICAL LINKS
Under the direct supervision of the Desk Programme Manager, you will work closely with the desk team: finance, Hr, Medical, Grants referents and the program manager.
Your technical advisor will be the logistic service responsible and you will develop mission logistics strategies with the logistics coordinators on the mission and help them implement the supply strategy with the supply managers.
MISSIONS AND MAIN ACTIVITIES
You will ensure the logistical support to ALIMA’s missions in desk 3. You propose a relevant and consistent strategy with the programmes and ensure that the logistics department supports the activities with the adequate resources.
You make regular visits to the missions to support and strengthen the logistics services department and mainly the logistic coordinator.
1. Project design and implementation work:
Within the logistics department, contribute to the development of logistics policies. Ensures compliance and monitoring of these policies within the operations carried out.
Within the Desk, participate in the definition of operational objectives and provide adequate logistical support to missions.
Ensure the control, monitoring and evaluation of logistics programmes and activities.
Ensure adequate emergency preparedness in the countries under its responsibility.
Ensure the application of ALIMA's logistics policies.
2. Purchasing management
In collaboration with the purchasing department, supervise the quality and adequacy of requirements, compliance with schedules, organization of resources and follow-up required.
Ensure a good quality of supply in compliance with ALIMA logistics procedures.
Ensure that logistics and supply management tools are applied in all missions and carries out their regular analysis (procurement timetables and supply plans).
Responsible for the technical validation of logistical means as required;
Ensure that the mission's procurement policy allows maximum autonomy for the project.
3. Human resources management
Contribute to the assessment of the overall HR logistics needs at mission level according to the operations developed.
Contribute to the recruitment of expatriate logisticians to renew the pool.
Ensure the empowerment and training of logisticians, possibly during training weeks with the support of the logistics department
4. Security management
Responsible for providing missions' support to mitigate the risks taken by teams and for suggesting trainings
Contribute in conjunction with the Head of Mission and the Head of Programmes, to the regular updating and revision of mission security management tools and share your expertise in security and safety.
SKILLS and EXPERIENCE
You have successful experiences as Logistics Coordinator on a volume of activity exceeding €1m. If you have experience in a medical intervention context and knowledge of medical logistics it is a plus.
You have a great capacity to identify difficulties, anticipate risks and make recommendations. You have the ability to optimize the position in line with the objectives and resources of the association. You have organizational and negotiation; communication and interpersonal skills. You have competences in training and coaching and are used to lead teams in a multicultural context. You demonstrate agility and flexibility.
You speak French and English (read, written, spoken), apply now !
CONDITIONS
Contract term: Open-ended contract
Desired start date: ASAP
Salary: 3.000€ net (Indicative), and it depends on the family composition
ALIMA pays for :
● Relocation fees if internationally recruited employee
● Family medical coverage
● Personal and family annual flight tickets if internationally recruited employee
● Children's school within the limits of the ALIMA Policy
HOW TO APPLY?
To apply, please send your cv and cover letter to our page.
Applications are processed in the order in which they are received. ALIMA reserves the right to close the offer before the initial deadline if an application is accepted. Only complete applications (CV in PDF format + cover letter in PDF format) will be considered.
Female candidates are strongly encourages to apply.
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