Recrutement de 01 Logistics Officer (Project Manager)

Recrutement de 01 Logistics Officer (Project Manager)
Niveau d'études: Non précisé
Expérience: 9 ans
Expire le: 18-01-2024

World Food Programme
Mombasa, Kenya
Opportunités de carrière : Logistics Officer (Project Manager), CST III, Mombasa (831013)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

This job is found in Country Office (COs) and reports to the Country Director or the designate. Job holders at this grade are managers who lead on far reaching, global initiatives or provide oversight and/or leadership to the most complex WFP supply chain operations (i.e. complex supply chain operations are usually characterised by highly volatile security situations, complex procurement/service provision operations, a combination of multiple corridors, modes of delivery and/or multiple countries, and/or challenging access to beneficiaries due to conflict or lack of infrastructure). Job holders typically lead large and diverse teams to excel in individual specializations (i.e. Logistics operations, Procurement, Logistics Clusters, etc.) ensuring overall effective coordination and synergy. Job holders provide authoritative expertise, insight and innovative solutions typically aiming at motivating and influencing large target audiences. Job holders are required to partner extensively with internal and external stakeholders on corporate supply chain matters.

BACKGROUND AND PURPOSE OF THE ROLE

The Kenya Supply Chain has developed a new Supply Chain strategy that will guide the country office over the next 5 five years. The strategy focuses on three main pillars: being the supply chain partner of choice; strengthening national systems; and maintaining leadership in emergencies. The Kenya Supply Chain will contribute to the dual mandate of the organization to both Change Lives and Save Lives.

The Kenya Supply Chain is looking to increase the amount of service provision that it provides to United Nations entities in Kenya. The Mombasa Humanitarian Hub (MHH) is one of the cornerstones of this strategy and a strong leadership and experienced project manager is necessary to achieve the MHH.

To strategically position WFP Kenya Supply Chain as the logistics partners of choice, it will also be necessary to develop a service provision catalogue with expanded list of services based on enhanced market intelligence. Working with the public and private sectors in Kenya will contribute to the overall strengthening of national supply chains.

The Kenya corridors provide strategic logistics support to the East Africa region, and on average 250,000 MT of food per year goes through the various Kenya corridors supporting many countries in the East Africa region.

KEY ACCOUNTABILITIES (not all-inclusive)

Based in the Field Office in Mombasa, the Logistics Officer reports to the Country Director or the designate and is under the functional supervision of the Head of Field Office. The Logistics Officer is in charge of leading the MHH project to ensure the smooth running of the project and that WFP Mombasa has access to state-of-the-art infrastructure as well as contributing and provide expertise to the various supply chain projects.

Lead supply chain projects by defining specifications and implementation timeline, mainly the Mombasa Humanitarian Hub (MHH) and the milling project.
Define logistics / warehouse management strategy within the WFP policies and procedures and ensure effective integration of supply chain operations at the port and warehouses.
Provide expert advice and support on a range of services, project management, and construction activities including the implementation of WFP policies, standards, norms, and practices.
Provide guidance and leadership on engineering and project management services considering country-specific technical requirements, using best practices, standards and innovative technologies that comply with WFP standards and processes.
Liaise with Stakeholders both internal and external to the organization, and other UN organizations which may be involved in the project.
Plan and lead on implementation of innovative logistics operations, initiatives, and programs to ensure timely, efficient and cost-effective supply of direct or indirect food assistance.
Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
Implement operational warehouse procedures and normative guidance to manage WFP’s warehouse in accordance with WFP guidelines and RFQs.
Identify, mobilize resources, implement, and report on special logistics operations.
Establish reports based on logistics movements and distribute them according to requirements and coordinate with the different stakeholders, including KECO involved units, Cos in the region, HQ, RBN and private actors.
Develop logistic strategy within the WFP policies and procedures and ensure effective integration of logistics operations.
Assess and advise on logistics management and structures and staffing levels to ensure that they are at all times adequate to meet the requirements of the logistics strategy.
Identify, mobilise resources, implement and report on special logistics operations.
Create appropriate SOP for WFP Supply Chain projects, specific procedures, and transition plan.
Prepare evidenced based recommendations for head of the office on tools to enable rapid response to the situations with food safety concerns and other potential emergencies, service provision, business continuity plans.
Prepare evidenced based recommendations for senior staff on control measures to combat and reduce food commodity losses and food quality and safety issues.
Ensure adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews.
Provide trainings to WFP staff and external stakeholders on the key areas, such as quality control, food processing, loss prevention and mitigation, to build local capacity.

DELIVERABLES AT THE END OF THE CONTRACT

Logistics / warehouse management strategy within the WFP policies and procedures and ensure effective integration of supply chain operations at the port and warehouses.
Produce and present a transition plan to the new MHH ensuring business continuity and smooth exit strategy of the current setup.
Internal controls are in place and risks have been properly assessed and mitigation measures are effective.
Market intelligence and project cargos on supply chain partnerships with private sector and other UN agencies.
SOP are implemented and lessons learned are completed and presented to the key stakeholders for the different projects.
Resources for successful logistics operations are identified and mobilized under overall guidance of the supervisor and with certain degree of independence, a collaborative member of a team will conduct analytical work and / or manage projects / operations that require a significant amount of in-depth analysis leading to final recommendations. The incumbent will guide and supervise General Service staff to ensure the application of appropriate policies, guidelines, procedures, and processes.

FUNCTIONAL CAPABILITIES
Capability Name Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization Leads strategic decision-making on WFP’s complex supply chain management and optimizations in line with WFP’s corporate strategy (E.g., time, cost efficiency and effectiveness)., in addition to providing strategic supply chain advice to partners.
Planning, Project & Resource Management Demonstrates expert ability to forecast global and local emerging trends that will affect WFP and partner operations (e.g., country specific environments, market dynamics, industry developments, donor activity, political and economic trends) to proactively prepare WFP to provide uninterrupted service in the face of these challenges.
Information Management & Reporting Designs communication strategy to exchange impactful and compelling information with internal stakeholders and external partners (e.g., other sectors, donors, media) to provide quantifiable evidence of WFP’s impact in building sustainable programmes in beneficiary regions.
Market Analysis, Contracting and Operational Execution Ability to communicate vision, design strategy and implement policies to ensure the strategic operational execution within WFP and in collaboration with WFP's partners (e.g., government and NGOs, UN agencies, regulatory agencies).
Warehouse and Inventory Management Drives a culture focused on safety, cost-efficiency, and sustainable warehouse operations, in addition to leading and sharing innovative and progressive practices beyond traditional inventory management (e.g., reducing post-harvest loss, advocating grain reserves, P4P).
Technical Assistance and Coordination Drives a unity of effort to apply a comprehensive and strategic approach that includes coordination, consensus building, cooperation, compromise, and consultation among stakeholders. Promotes strategic alliances and encourages shared ownership/responsibility for activities within the sector.

STANDARD MINIMUM QUALIFICATIONS

Education:
University degree in business administration, supply chain, engineering, computer science, statistics, or economics (preferably transport economics), or equivalent.

Experience:

Demonstrated experience in planning and organizing, managing work programs and objectives, staff and budgets, and serving as a liaison with stakeholders (private sector or UN).
Minimum of 12 years relevant work experience with at least 9 years’ experience in warehouse managerial/supervisory role, with progressively increasing responsibilities in the warehouse operations. Strong cold chain experience is desirable.
Demonstrated experience in planning and organizing, managing work programs and objectives, staff, and budgets, and serving as a liaison with stakeholders/donors.
Experience coordinating supply chain activities with other units/ teams.
Experience conducting analytical and conceptual work in support of strategy design and implementation.
Experience in coordinating periodic planning across functions and with partners.
Hands on experience in Warehouse Management systems implementation.
Strong analytical, networking, and coordination skills with excellent written and oral communication.
Experience in coaching and mentoring staff.

Knowledge and Skills:

Well organized and detail oriented, able to work independently and on a team
Sets clear targets for self and others to focus team efforts
Able to work effectively and tactfully with people from different national and cultural backgrounds
Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations
Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area
Flexibility and sense of initiative

Language: Proficiency in English (level C). Intermediate knowledge (level B) of a second official UN language is an asset.

TERMS AND CONDITIONS

Type of Contract: International Consultant

Duty Station: Mombasa, Kenya

Contract Duration: 11 months

Kindly note; Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
The World Food Programme DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS.
WFP embraces diversity and equal opportunity. We are committed to building a team that celebrates diversity and inclusivity in all ways.
All employment is decided on the basis of qualifications and merit.
Applicants profile MUST match the C.V attached. Any discrepancies between the C.V and the profile will lead to automatic disqualification.

DEADLINE FOR APPLICATIONS
The deadline for application is 11.59 pm EAT Time on 18 January 2024.

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.