Recrutement de 01 Logistics Platform Project Manager (ATLAS)

Recrutement de 01 Logistics Platform Project Manager (ATLAS)
Niveau d'études: Non précisé
Expérience: 3 ans
Expire le: 31-03-2023

Handicap International
Pemba, Mozambique
Humanitaire (ONG, Associations, ...), Projet/programme de développement
Logistics Platform Project Manager (ATLAS)

Pays : Mozambique

Ville : Pemba

Date de prise du poste : 01/04/2023

Durée de la mission : 12 months

Date de clôture des candidatures : 31/03/2023

Référence de l'annonce : -LOM-03-23-7835

CONTEXTE DE TRAVAIL :
Handicap International/Humanity & Inclusion (HI) is an independent and impartial international solidarity organization, which intervenes in situations of poverty and exclusion, conflicts and disasters. Working alongside people with disabilities and vulnerable populations, it acts and speaks out to meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. More info: www.hi.org

HI is committed to an employment policy in favour of persons with disabilities.

JOB CONTEXT:
Humanity and Inclusion Mozambique is on its end implementation of country program Strategy: 2021-2023.

Emergency, and development sectors coexist in Mozambique, creating a diverse, and dynamic working environment, where coordination is operated mainly through working groups and clusters. Consortium and pool funds are frequent. Intense networking is essential for successful fundraising and efficient

DESCRIPTION DE POSTE :
An assessment of the constraints and logistical needs of humanitarian organizations was conducted in December 2022 by a team from Atlas Logistique. The findings are that the current response in Cabo Delgado would be greatly facilitated if a humanitarian actor could facilitate the management of storage and transport in this highly changing context.

Setting up storage and transport common services optimises the overall humanitarian response and increases the humanitarian impact by merging logistics efforts and inputs. Thus, enhancing synergies between the humanitarian actors is one of the project outcomes.

Responsibility 1: Ensuring the project’s implementation
Ensure “acceptance” of the project in the areas of intervention

Launch the activities in the 3 different pillars: storage, transport and capacity building

Launching storage activities in Pemba and Mueda: in collaboration with the storage supervisor, contracting warehouses and/or MSUs, securing sites and installing the necessary equipment

Launching transport activities: in collaboration with the transport operations manager, collect quotations and launch the open invitation to tender.

Launch capacity building activities: in collaboration with the capacity building officer, definition of training needs and organization of training sessions

Establish contacts and operational links with the local authorities and the humanitarian stakeholders in the project for the implementation of activities, and sign partnership agreements to this effect

In liaison with the technical specialist and support services, plan and introduce adapted purchasing procedures and operational formats for the project at the launch stage of activities

Carry out market surveys and negotiations and draw up procurement contracts in accordance with pre-agreed procedures

In liaison with Global ATLAS Specialist at HQ, supervise the project’s monitoring and evaluation in conformity with existing tools and operating frameworks

Ensure the administrative follow-up and monitoring of the activity using the operational management documents and tools

Evaluate needs for staffing, equipment and materials

Keep up to date with developments in the context, especially about humanitarian intervention priorities and accessibility and monitor events in the operational areas

Guarantee the proper use of the project’s resources; monitor these resources on a day-to-day basis

Help prepare and monitor the project’s purchasing plan in line with HI and donor purchasing procedures

Contribute to the planning , design and assessment of ATLAS projects

Monitor assigned project’s budgets, providing full, accurate and timely accounting of all project resources

Coordinate and consolidate the drafting of internal reports (HI) and external reports (for institutional donors and foreseen in the funding agreement) within the required deadlines, in liaison with HQ.

Responsibility 2: Ensuring management of the operational team
The project team will consist of 14 national employees, organized by type of activity (storage, transport and capacity building).

Recruits key positions and assists deputies with other recruitments.

Sets individual objectives, evaluates individual performance, contributes to career development and evolution, monitors competencies

Organizes and facilitates team meetings on a regular basis

Manages the recruitment and selection of the new positions or replacements within the project team

Ensures the strict application and respect of internal regulations by the project team

Ensures the strict application and respect of safety rules by the project team

Responsibility 3: Ensuring the project’s internal coordination and the technical Support of the teams
Ensure the proper administrative, logistical and financial management of the projects through close collaboration with the support services

Update on monthly basis the financial follow up of operational budget lines

Establish and implement a quarterly review system of all ATLAS project activities outlining key challenges, lessons learned and strategic options to be taken to address problems identified in the implementation

Follow and actively participate in the professional and personal development of members of your team: individual appraisal interviews, written assessments

Wherever possible, ensure training for your teams and the transfer of skills in areas relevant to their positions;

Ensure team building and resolve conflicts within the team timely

Propose pertinent adaptations to the project’s organisation chart and help develop it (job descriptions, staff recruitment etc.) in liaison with your line manager

Responsibility 4: Ensuring the project’s external coordination

In liaison with your line-manager, communicate and represent HI with the authorities and all the stakeholders in the project’s activities

With delegated authority from the Line Manager, represent the organisation in your thematic field of intervention and help in ensuring that HI is seen as a key player in the sector

Represent your project at meetings of coordination mechanisms, especially clusters (logistics cluster and any other priority clusters for the project).

Responsibility 5: Participating in the management of security on the intervention sites, in collaboration with the Line Manager and Security Manager

Work in collaboration with the Line Manager in monitoring safety of the teams and activities

In collaboration with the Line Manager, take part in updating and monitoring security tools (risk analysis, security levels and indicators, security rules, etc.) for the areas of intervention

Inform the Line Manager of any security event in a timely manner.

Responsibility 6: Producing regular activity reports and capitalising on experience
Produce regular activity reports for your line-manager and technical line manager

Provide programmatic inputs to produce donor reports (see Responsibility 2)

Produce a handover report at the end of mission to help your successor get to grips with the job.

Work with Line Manager to design, improve and rollout programmatic tools and documents for knowledge management and capitalisation purposes.

Attend a debriefing at the end mission

Active participation and follow-up of the continuous improvement model:

Collect all the information and tools used for implementing the project

Draft memos on lessons learned and best practices identified during the project

Capitalise on each improvement concerning the activities by developing a process

PROFIL ATTENDU :
You have a university degree (Master's level equivalent or with significant experience) in transportation, humanitarian logistics, supply chain or any other relevant field.

You have at least 3 years of experience in humanitarian sector and in project management

You have ideally some experience of INGO representation, donor reporting and project development from technical perspective

You have excellent written and spoken English – Portuguese would definitely be a plus

Strong management and capacity building skills

Strong analytical, organizational interpersonal and intercultural skills Capacity to build and promote partnerships across sectors and with government counterparts

LANGUE(S) DE TRAVAIL :

SPECIFICITES/PARTICULARITES DU POSTE :

CONDITIONS :

At HI, the conditions offered are up to your commitment and adapted to the context of your mission. https://hi.org/en/join-the-team

12 months International contract starting from 1st, April 2023

The international contract provides social cover adapted to your situation:

Unemployment insurance benefits for EU nationals

Pension scheme adapted to the situation of our employees: If you already have a personal pension scheme HI will contribute at the same level of your personal monthly contribution with a maximum of 272.53€/month ; If you do not have a personal pension scheme, we will open a private pension account with your contribution of 272.53€/month and a contribution of HI of the same amount

Medical coverage with 50% of employee contribution

Repatriation insurance paid by HI

Salary from 2757€ gross/month upon experience?

Perdiem: 520,90 € net/month - paid in the field

Hardship: 500 € net/month paid with your salary

Paid leaves: 25 days per year;

R&R: Level 3: 5 days every 8 weeks => + flight to Maputo / other destination and compensation package.

Position unaccompanied

Payment for travel costs (air ticket & visa) and transport of your personal effects (from 12 months of mission)

Mission of more than 12 months: a child allowance of 100€ per month, per child (from the second child) paid in the field

Housing: Collective taken in charge by HI

If you are resident in the country: local package