Recrutement de 01 Mozambique : Responsable Logistique Pays – Pemba

Recrutement de 01 Mozambique : Responsable Logistique Pays – Pemba
Position Country Logistics
Manager Starting date September 2022
Location Pemba, Mozambique
Type of contract Fixed Term Contract
Contract duration 6 months (renewable)
Security Risk Level Sensitive (2/4)
ACTED
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate
humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term
opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian
crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support
the building of civil society worldwide by investing in people and their potential.
We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard-to-reach
areas. With a team of 5,900 national staff and 400 international staff, ACTED is active in 38 countries and implements
more than 500 projects a year reaching over 20 million beneficiaries. More on www.acted.org
Position context and key challenges
Due to the current situation in Mozambique, ACTED recruits.
Key roles and responsibilities
1. Supply chain management
1.1 Procurement: Ensure that any need should be delivered according to the defined chronogram, requested quality
standards, and proper procurement scenario.
a) For any procurement, guarantee the compliance of the supplier selection & related documentation as per ACTED
& donor’s procurement guidelines.
b) Build the sourcing capacity in the country and in the region, and maintain a supplier database accordingly.
c) Coordinate the procurement cycle across the country with all stakeholders (program, finance, coordination,
suppliers, etc.) from the planning stage, to contract signature until delivery completion; the Senior CLM is in particular
arranging Procurement Committee sessions.
d) Ensure constant availability of running supplies/services/works such as fuel, stationery, transportation means, etc.
through framework contracts in particular.
e) Manage traceability & reconciliation between orders, contracts & deliveries, and liaise with finance for problem
solving.
1.2 Stocks & deliveries: Ensure appropriate storage network & stock management standards across the country
a) Identify & settle warehouses/storage space based on needs.
b) Ensure goods transportation means are secured as per needs.
c) Coordinate & follow-up deliveries & liaise efficiently with suppliers for problem solving.
d) Maintain a regular information across teams about stock levels & expected lead-times.
e) Manage periodic inventories, stock clearance and investigations over discrepancies.
2. Transversal logistical management
2.1 Fleet & transportation: Deploy efficient transportation means across the country
a) Anticipate vehicles needs and liaise with (Deputy) Country Director & Country Finance Manager to anticipate
budgets accordingly.
b) Maintain efficient monthly, weekly & daily planning & movements follow-up tools.
c) Identify reliable external transportation companies.
d) Control & optimize fleet costs.
e) Coordinate an efficient maintenance framework across the country (in terms of operations as well as in terms of
costs).
f) Ensure administrative requirements are met toward customs and any other local authority when transporting
goods/staff.
g) Organize regular drivers training and refreshers.
2.2 Fuel: Manage fuel supply across the country; anticipate & mitigate fuel supply risks, including quality requirements
2.3 Asset: Deploy an efficient asset allocation & maintenance plan across the country
a) Anticipate needs for assets and liaise with (Deputy) Country Director & Country Finance Manager to anticipate
budgets accordingly;
b) Maintain an up-to-date asset inventory, including proper asset labelling; investigate and document any loss or
damage.
c) Manage random asset inventories to check the monthly asset follow-up reliability, and take the needed corrective
actions.
d) Manage asset maintenance plans, control & optimize related costs.
e) Organize regular staff trainings and refreshers (right use of computers & radios, installation & use of generators,
etc);
f) Manage assets donations, obsolescence & replacements over the time in compliance with internal & external
regulations.
2.4 Premises: Ensure proper working & living conditions for all staff in each premise, at all times, by maintaining an
efficient general services approach
a) Identify & settle premises (offices, guesthouses & warehouses) based on geographical, operational, security, and
financial criteria, in close liaison with Country Director and Country Finance Manager.
b) Coordinate monthly inventories of other goods.
c) Ensure that security & safety guidelines are applied in premises.
2.5 Communications & IT management: Deploy an efficient IT plan across the country based on ACTED global
standards.
a) Anticipate communication & IT needs and liaise with (Deputy) Country Director & Country Finance Manager to
anticipate budgets accordingly.
b) Control & optimize communication & IT costs.
c) Ensure administrative requirements are met toward local authorities for communication means in use.
d) Ensure monthly data back-up (server, computers local data, emails, etc.).
e) Guarantee that IT security standards are applied, and lead crisis management in country in close liaison with HQ
if required.
f) Organize IT staff regular training & refreshers.
3. Compliance & transparency
a) Ensure ACTED logistics manual is applied across the country and donors’ specific requirements for logistics &
procurement are met.
b) Enforce a zero-tolerance policy regarding corruption and ensure adherence to ACTED Code of Conduct and AntiFraud policy.
c) Coordinate logistics TITANIC reporting on a monthly basis, and ensure checking the reliability & relevance of data
reported.
d) Organize a 6-month planning for field visits with clear ToRs, including ad hoc checks and written report following
each visit.
e) Organize regular logistics staff training & refreshers internally about ACTED procedures, lessons learnt, FAQ, etc.
across workshops or field visits.
f) Capitalize on lessons learnt through memos, training module, etc. for continuous improvements of logistics
compliance in country.
g) Follow-up & update internal & external audit report for logistics.
h) Ensure a timely and accurate logistics document flow in liaison with other FLAT departments.
4. Contribution to safety and security management
a) Coordinate the update of the Country Security Plan (CSP) for validation by the Country Director and endorsement
by HQ, including regular updates of the Risk Analysis Matrix (threat, likelihood, impact, level of vulnerability, level of
risk)
b) Draft & coordinate the implementation of Standard Operating Procedures (SOPs) adapted to the local context
c) Coordinate regular updates of evacuation and contingency plans and ensure preparedness.
d) Set up and control the implementation of mitigation measures and security rules according to the local context and
ensure compliance with Minimum Operating Security Standards (MOSS)
e) Carry out security assessments of new ACTED facilities, ensure a standard level of facilities protection, and
supervise guards.
f) Produce real-time incidents report (using Form SEC-03)
g) Attend security coordination meetings and update Country Director and HQ on current security issues
5. Leadership
a) Update the organigram of the logistics department according to the mission development;
b) Plan & conduct logistics staff recruitments & appraisals; train & build capacities of logistics staff in country; identify
staff with potential, and contribute to internal mobility strategy;
c) Always actively promote strong & structured articulations with all teams for all logistics operations (program &
finance in particular).
d) Manage Implementing Partners relationship on logistics aspects such as procurement, stock & asset management,
logistics reporting. In particular, ensure the timely & exhaustive review of IPs logistics documentation.
e) Represent ACTED with relevant logistics and communication networks, actively building relevant relationships
(logistics cluster, etc.)
f) Actively participate in country level coordination meetings by reporting on progress, and risks.
g) Contribute to donor proposals, budgets and reports.
h) Contribute to Emergency Response planning and Contingency Planning efforts for logistics and procurement
needs and execution.
Required qualifications and technical competencies
• At least 2-3 years of working experience in logistics, supply chain management, and/or security management
and procedures
• Ability to train, mobilize, and manage both international and national staff
• Flexibility and ability to multi-task under pressure
• Ability to work well in unstable and frequently changing security environments
• Advanced proficiency in written and spoken English
• Previous experience abroad is an asset
Conditions
• Salary between 2200 and 2400€ monthly (before income tax), depending on the level of education,
security level, etc as well as a monthly living allowance of $300
• Accommodation and food provided in ACTED guesthouse
• Pension, health insurance, life insurance and repatriation assistance (& unemployment insurance for EU
citizens)
• Flight tickets every 6 months & visa fees covered
• Contribution to the luggage transportation: up to 100 kgs, depending on the length of the contract
• Annual leave of 25 to 43 days per year
• One week pre-departure training in ACTED HQ, including a 3-days in situ security training
• Tax advice (free 30-minute call with a tax consultant)
• Psychological assistance
How to Apply
Please send your application (cover letter + resume) to [email protected] under Ref: CLM/MOZ