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FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
Organizational Setting
The position is located within the FAO Representation in Kenya.
Reporting Lines
The incumbent will work under overall guidance of the FAO Representative in Kenya and direct supervision of the Assistant FAO Representative in Kenya (Administration).
Technical Focus
The National Project Personnel will oversee and coordinate logistics-related activities including but not limited to quality control, inspection, transportation, receipt, storage, off-loading, monitoring physical distribution plan and reporting completion shipments deliveries to procurement and finance for payment and purchase orders closures.
The incumbent key result areas will be in field logistics operations including supply chain, fleet, workshop management, commodity and warehouse management.
Tasks and Responsibilities
Support logistics operations including all logistics assets maximize efficiency and ensures regular maintenance in order to ensure timely and cost-effective delivery of cargoes;
Ensure integrity of transport information, including commodity tracking in the standard systems and maintains transport information for reporting purposes;
Ensure FAO standard logistics forms are consistently used, readily available, and completed accurately and electronically by the inspection company, transporters, vendors and field personnel;
Ensure adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews;
Establishes comprehensive purchase orders delivery tracking system in order to be informed of the status of accomplishment of purchase order deliveries at all stages of supply chain.
Coordinate logistics operations with other organizations in the area and provides logistics support to ongoing air, land, sea, or rail operations in the area;
Ensure maximum availability and implementation of controls and monitoring mechanisms for all logistics assets such as vehicles, generators, computers and all other technical items using either petrol, diesel or kerosene to maximize efficiency and ensure regular maintenance.
Establish stock movement, fleet and logistics reports based on logistics movements and distributes them according to requirements;
Monitor regular and timely transmission of pipeline, logistics monitoring information, stock levels and distribution status to programmes and logistics focal point at national level.
Establish stock movement, fleet and logistics reports based on logistics movements and distributes them according to requirements;
Liaise with vendors and the procurement unit to obtain needed materials with particular attention to cost control, quality and timely delivery;
Ensure appropriate logistics filing systems to include all equipment manuals, maintenance schedules; filing of all, waybills, inspection reports, copies of invoices, delivery notes - orders (national and international) to ensure accurate tracking and documentation for audit purposes;
Perform other duties as requested.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
University Degree, preferably in business administration or economics (preferably transport economics), logistics, finance, budget, public administration or related fields or extensive logistics experience
Ten years of relevant experience at the national level in logistics management, administration, procurement, finance or budget more than five years in a management level position;
Working knowledge (level c) of English and Swahili
Must be a national of Kenya.
FAO Core Competencies
Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
Work experience in more than one location or area of work, particularly in field positions is desirable
Extent and relevance of experience at the national and international levels in logistics management including transportation operations risks and logistics preparedness
Extent and relevance of experience in managing integrated air, sea, and land transport operations
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
FAO IS A NON-SMOKING ENVIRONMENT
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