Recrutement de 01 Office Assistant (Stores)

Recrutement de 01 Office Assistant (Stores)

Niveau d'études: Non précisé
Expérience: 5 ans
Expire le: 18-07-2023

FAO
Accra, Ghana
Humanitaire (ONG, Associations, ...), Projet/programme de développement
Job Description

2301939

Office Assistant (Stores)

Job Posting: 04/Jul/2023
Closure Date: 18/Jul/2023, 11:59:00 PM
Organizational Unit: RAF
Job Type: Non-staff opportunities
Type of Requisition: PSA (Personal Services Agreement)
Grade Level: N/A
Primary Location: Ghana
Duration: 6 months with possibility of extension
Post Number: N/A
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality
FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

Organizational Settings
The Regional Office for Africa (RAF) is responsible for leading FAO's response to regional priorities for food security, agriculture and rural development through the identification, planning and implementation of FAO's priority activities in the region. It ensures a multidisciplinary approach to programmes, identifies priority areas of action for the Organization in the region and, in collaboration with centres/divisions/offices at headquarters, develops, promotes and oversees FAO's strategic response to regional priorities. RAF also advises on the incorporation of regional priorities into the Organization's Programme of Work and Budget and implements approved programmes and projects in the region, monitors the level of programme implementation and draws attention to problems and deficiencies. RAF develops and maintains relations with region-wide institutions including the Regional Economic Integration Organizations (REIOs). The Regional Office supports regional policy dialogue on food security, agriculture and rural development issues, facilitates the emergence of regional partnerships, and supports capacity development and resource mobilization for food security, agriculture and rural development in the region.

The post is located in the Administrative Support Unit of RAF in Accra, Ghana.

Reporting Lines
The Office Assistant (Stores) reports to the RAF Admin Officer a.i and works with the Premises Management Team of the General Administration Group.

Technical Focus
Maintenance of local inventory database of stationery and office supplies, monitoring of stores stock levels, recording of receipt and issuance of supplies in supplies database, tracking of records for discrepancies.

Tasks and responsibilities
• Act as custodian of stationery and office supplies received in the stores;
• Maintain a local inventory database of stationery and office supplies in the stores: record the receipt and issuance of supplies from the Stores in the Supplies Database immediately when they are issued;
• Perform physical count of all stationery and office supplies kept in the store to ensure the accuracy of the database records; capture finding and report any discrepancies found;
• Ensure that the stationery and office supplies stock levels in the stores are adequate for operation and submit Purchase
• Requisitions in timely manner to allow for the timely replenishment of stocks;
• Prepare stationery and office supplies purchased by Procurement through the issuance of Purchase Orders;
• Support the organization of meetings, workshops and events through the preparation of meeting facilities, coffee breaks, etc.; ensure adequate supply of stationery and other supplies for such events;
• Perform other administrative duties, as requested

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
• Secondary School Education
• 5 years of progressively responsible work experience in administrative, accounting, inventory and stores management.
• Working knowledge of English
• National of Ghana or a legal resident in the country

FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills
• Extent and relevance of experience in stores database management
• Extent and relevance of experience in stock-taking
• Familiarity with FAO regulations on receipt of goods and issuance of stock
• Computer literacy, accurate attention to detail
• Customer-orientated with a strong sense of service, with good communication and interpersonal skills
• Organizational and administration skills
• Participative and able to work as part of a team

Selection Criteria

Stated requirements
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).
Incomplete applications will not be considered. If you need help or have queries, please contact: [email protected]
Applications received after the closing date will not be accepted.
Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.
For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: [email protected]

FAO IS A NON-SMOKING ENVIRONMENT