Recrutement de 01 Operations and Administrative Specialist

Recrutement de 01 Operations and Administrative Specialist

Niveau d'études: Non précisé
Expérience: 5 ans
Expire le: 10-08-2023

FAO
Maiduguri, Nigeria
Humanitaire (ONG, Associations, ...), Projet/programme de développement
Job Description: 2302224

Operations and Administrative Specialist

Job Posting: 27/Jul/2023
Closure Date: 10/Aug/2023, 11:59:00 PM
Organizational Unit: FRNIR
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Nigeria-Maiduguri
Duration: 6 months, with possible extension
Post Number: N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality

Organizational Setting
The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner. The incumbent will work in the FAO Representation in Nigeria and will be expected to support the implementation of FAO Nigeria Country Programme Framework

Reporting Lines
Under the overall supervision of the FAO Representative (FAOR) and direct supervision of the Head of the Northeast sub office, the Operations and Administrative Specialist will perform the following duties:

Technical Focus
Coordinate and perform the full range of office support, management support and administrative tasks, providing for the smooth and efficient running of the Office as a member of the support services coordination team. He/ she ensures quality and consistency of the flow of office work and information in the work unit.

Tasks and responsibilities

Finance and Budget Monitoring:

• Assist in the establishment of the financial and administrative procedures in close collaboration with the Operations Team, Head of Maiduguri Sub Office and Assistant FAOR (Administration);
• Retrieve, enter, select and analyse data from a wide variety of sources, including FAO’s corporate system and data bases (i.e. GRMS, FPMIS, COIN); verify accuracy of data documents; make necessary adjustments when required;
• Ensure accuracy of coding in line with FAO regulation/chart of accounts, clear supporting documentation, report any admin or financial discrepancies and prepare necessary adjustments as required;
• Assist in the management of appropriate book-keeping of office expenditures, general administration, set up of filling and archive syste
• Examine and process a variety of payment/reimbursement/disbursement of various vendor payments;
• Operate and report on the out posted petty cash (OPC) expenses in a regular basis to support day-to-day operation activities;
• Review financial reports from implementing partners and Process payment status against FAO’s commitments, i.e. Letter of Agreement (LOA), Contracts etc.;

Administrative Support and Management of Assets, furniture, and other office stationary:
• Collate and submit payment requests to Abuja finance unit.
• Assist in submission of Travel Authorizations in the system for FAOR approval;
• Maintain the filling system ensuring safekeeping of all the project related documents;
• Maintain local inventory records with responsibility for proper recording of assets, their maintenance and safeguard;
• Ensure that all the equipment procured under the projects are recorded in FAO system (COIN);
• Update local asset records based on the outcomes of regular physical inventory and should identify obsolete/un-usable properties/items for disposal;
• Act as custodian for management of office stationary supplies including maintenance of stock list of stationary, distribution of stationary as required by staff and keeping a log of distribution.
• Perform other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
• University Degree in Business Administration, Finance, Accounting, or a relevant field preferred.
• Minimum 5 years of practical experience in general project/office operational activities, and progressively responsible experience in operations works.
• Proficiency in English. Knowledge of the local language will be an added advantage
• National of Nigeria

FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills
• Excellent written and spoken communication skills;
• Organizational skills and ability to plan and carry out tasks systematically
• Strong ability to work within a team and with a diverse range of people
• Understanding of FAO’s role in humanitarian response
• Ability to work under pressure and adapt to an evolving and complex humanitarian context and within multidisciplinary and different cultural background teams.
• Excellent interpersonal skills and Team spirit
• Experience of projects involving multiple and diverse stakeholders including Governments, private sector, civil society and end users.
• Previous work experience with UN agencies would be an asset
• Good computer skills.
• Ability to work efficiently and accurately
• Communication skills to maintain good working relationships with people from different nationality and cultural background.

ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Incomplete applications will not be considered. If you need help please contact: [email protected]
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: [email protected]

FAO IS A NON-SMOKING ENVIRONMENT