Recrutement de 01 Operations and Finance Manager

Recrutement de 01 Operations and Finance Manager
Niveau d'études: Bac + 3
Expérience: 5 ans
Expire le: 29-07-2022

Chemonics
Antananarivo, Madagascar
Expiration Date: July 29, 2022

Operations and Finance Manager | Antananarivo, Madagascar | 2022

Chemonics seeks an Operations and Finance Manager for the Frontier Health Markets (FHM) Engage project. Based in Antananarivo, the Operations and Finance Manager is responsible for overseeing all aspects of office administration, human resources, procurement, and logistics for the FHM Engage Madagascar program in compliance with U.S. government regulations, Chemonics’ corporate and field office policies, and the Madagascar law. This individual is responsible for establishing and managing all project finance and accounting procedures in line with USAID rules and regulations and providing the technical staff with operational support. They will liaise frequently with Chemonics’ Home Office project management unit (PMU) in Washington, D.C. to ensure smooth operations of the project.

Responsibilities include:

Finance and Accounting
Ensure the program’s practices abide by US government accepted accounting procedures, USAID procedures, Chemonics policy, and Madagascar law
Prepare proper financial documentation using ABACUS software program, and accurately process expenditures for monthly invoicing to USAID
Review and prepare project payments for Country Director final approval and make accurate recording in financial management software of per diem expense reports, requests for payments, vendor invoices, wire transfer requests, petty cash, and similar financial tasks
Liaise with the local bank, reconcile monthly bank statements for both USD and local currency accounts, and verify all deposits and withdrawals
Manage the processing of local taxes for the program
Submit the monthly wire transfer payment request on time and with the required documents included to the PMU as backup
Perform other finance and accounting duties as required

Operational Support
Liaise with local entities such as project bank, tax registration and local business authorities, and ensure registrations and certifications are up to date and compliant
Manage office procurements, including issuing RFQs and RFPs, obtaining and reviewing price quotes from suppliers, writing selection memos, negotiating with suppliers as necessary, overseeing the delivery and inspection of goods, and collecting and filing all relevant procurement documents in accordance with Chemonics processes and procedures for field office procurement
Maintain tracking systems for inventory, procurements, and personnel
Oversee the recruitment processes in compliance with Chemonics established procedures including but not limited to supporting development of job descriptions and interview questions, shortlisting and pre-screening candidates, scheduling interviews, and conducting reference checks, negotiating offers of employment, and collecting required documentation from candidates and filing paperwork appropriately
Manage all onboarding processes to ensure new hires are provided with adequate training and orientation regarding the project and relevant Chemonics policies in order to perform the job to the best of their ability
Supervise staff as assigned and provide routine performance feedback
Ensure strict compliance with USAID regulations and Chemonics’ standard policy and procedures at all times
Assist with updating project procedure and policy manuals as necessary and in coordination with the Chemonics home office
Support the timely completion of any other administrative, operations, or contractual tasks as assigned by the regional country director or his/her designee

Other tasks as required

Qualifications:
Bachelor’s degree in accounting, finance, business administration or a related discipline
Minimum of five (5) years of experience managing a complex projects’ human resources, finances, operations, and strategies
Knowledge of USAID regulations and procedures, especially procurement and cost accounting principles
Knowledge of Madagascar operating environment, including registration, taxes, and labor law
Proven track record of managing complex budgets successfully
Excellent administrative, organizational, and written and verbal communication skills.
Must be authorized to work in Madagascar
Demonstrated leadership, versatility, and integrity
Written and spoken fluency in English and French

Duration of Assignment
The duration of this assignment is for the life of the project (currently through September 2023). The start date for the position is expected for August 2022 pending approval from the USAID mission in Madagascar. The assignment may be extended with USAID approval.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.