Recrutement de 01 Operations Officer

Recrutement de 01 Operations Officer
Niveau d'études: Non précisé
Expérience: 5 ans
Expire le: 16-03-2023

FAO
Addis Ababa, Ethiopia
Humanitaire (ONG, Associations, ...), Projet/programme de développement
Job Description: 2300555

Operations Officer

Closure Date: 16/Mar/2023, 11:59:00 PM
Organizational Unit: FAO Representation in Ethiopia, FRETH
Job Type: Staff position
Type of Requisition: Professional Project
Grade Level: P-3
Primary Location: Ethiopia-Addis Ababa
Duration: Fixed-term: one year with possibility of extension
Post Number: 2009441
CCOG Code: 1A11

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.

Organizational Setting
The main aim of FAO Country Offices, which are headed by an FAO Representative, is to assist the governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner. Furthermore, FAO provides vital emergency agricultural and livestock assistance to enable people to produce their own food, generate income and strengthen their resilience. FAO's Office in Ethiopia is responsible for leading the Organization's response to threats to food security, agricultural and rural development through the identification, planning and implementation of the organization priority activities in the country.

The position is located in the FAO Representation in Addis Ababa, Ethiopia.

Reporting Lines
The Operations Officer reports to the FAO Representative in Ethiopia. He/she will work in close collaboration with the Programme, Administration, Procurement, Monitoring and Evaluation, and Communication teams, and in consultation with the relevant technical units at the Subregional office for Eastern Africa (SFE), the Regional Office for Africa (RAF) and headquarters.

Technical Focus
Operational support function of the field programme including emergency, rehabilitation and development projects, both national and regional/global projects.

Key Results
The provision of operation support services.

Key Functions
• Acts as a focal point for all project operational matters, organizes and handles the day-to-day operational activities of the field programme (including emergency, rehabilitation and development projects, in national, regional and global projects) and takes action in consultation with supervisors on any issues which arise during the execution period;
• Prepares project task force meetings and provides secretariat support;
• Ensures the timely provision of project inputs (personnel, technical support services, sub-contracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors and in liaison with other support units;
• Participates in the preparation of project work plans, monitors progress and identifies corrective measures to overcome operational constraints;
• Reviews and monitors the project budget, prepares requests and revisions as required, maintains and monitors budget expenditures and resources, reviews project transaction listings with a view to identify errors in accounting against budget lines;
• Prepares and submits the Project Implementation Reports and any other reports required by the Organization;
• Ensures the completeness and quality of data and documentation in the FAO corporate systems (e.g. GRMS, FPMIS), for all assigned operational field projects and activities;
• Prepares analytical reports on project performances as required;
• Coordinates action concerning the completion of field projects and arranges for timely and adequate reporting, including identification of project follow-up requirements;
• Contributes to the formulation of project proposals according to FAO's procedures and prepares project documents for technical clearance and final approval under different funding arrangements;
• Performs other duties as required.

Specific Functions
• Participates in the preparation of project work plans, monitor progress and, where necessary, identify corrective measures to overcome operational constraints;
• Contributes to the formulation of field projects and programmes, including donor liaison, appraisal and operational clearance of project documents, preparation of budgets, logframes and workplans as appropriate;
• Monitors Letters of Agreement (LoA) and provides operational support, advice and guidance to Service Providers on the management and reporting;
• Within the assigned mandate, support the coordination, monitoring and implementation of operational activities; supervises national and/or international staff as required; provides guidance on project cycle management and operational support functions;
• Liaises with Offices, Centres and Divisions at headquarters, as necessary, on issues related to development and implementation of projects;
• Contributes to the setup of internal controls and quality assurance (such as budgetary controls) in compliance with FAO Financial Rules and Regulations;
• Participates in field missions, including provision of operational and administrative support, data collection, etc.;
• Contributes to the drafting of briefs, reports and statements and correspondence for recipient governments and donors.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
• Advanced university degree in public or business administration, finance, accounting, economics, social sciences or another field related to the FAO mandate;
• Five years of relevant experience in project management/operations and support;
• Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of one of the other official FAO languages (Arabic, Chinese, French, Russian or Spanish).

Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills
• Work experience in more than one location or area of work, particularly in field positions;
• Extent and relevance of experience in programme/project formulation, analysis, planning and implementation;
• Understanding of FAO policies and programmes is considered a strong asset;
• Extent and relevance of experience in supporting, advising and guiding the implementation of complex, multi-stakeholder projects;
• Extent of experience in formulation, implementation and monitoring of projects;
• Ability to develop plans for the implementation and coordination of project operations in developing countries, in partnership with UN system organizations and other concerned actors;
• Familiarity with UN administrative, operational and financial procedures is an asset.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

GENERAL INFORMATION
• FAO reserves the right not to make an appointment
• Extension of fixed term appointments is based on certification of performance and availability of funds
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

CONDITIONS OF SERVICE
Other benefits, subject to eligibility, include:
• Dependency allowances
• Rental subsidy
• Education grant for children
• Home leave travel
• 30 working days of annual leave per year
• Pension fund entitlements under the UN Joint Staff Pension Fund
• International health insurance; optional life insurance
• Disability protection

FAO encourages a positive workplace culture to increase inclusivity and diversity within its workforce. FAO applies measures in which all staff members contribute equally and in full to the work and development of the Organization. This includes:
• elements of family-friendly policies
• flexible working arrangements
• standards of conduct

HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills;
• Candidates are requested to attach a letter of motivation to the online profile;
• Once your profile is completed, please apply and submit your application;
• Your application will be screened based on the information provided on your online profile;
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications;
• Incomplete applications will not be considered;
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered;
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

FAO IS A NON-SMOKING ENVIRONMENT