Recrutement de 01 Procurement and Supply Management (PSM) Assistant

Procurement and Supply Management (PSM) Assistant

Luanda, Angola

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11673

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Luanda, Angola

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06/22/2023, 01:16 PM

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07/06/2023, 01:15 PM

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Full time

Agency
UNDP

Grade
NPSA-4

Vacancy Type
National Personnel Service Agreement

Practice Area
Health

Bureau
Regional Bureau for Africa

Contract Duration
1 Year with Possibility for extension

Education & Work Experience
Bachelor's Degree - 1 year(s) experience

Other Criteria
Secondary Education - 4 years of experience

Required Languages
Portuguese

Desired Languages
English

Vacancy Timeline
2 Weeks


Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with Governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.

The 2030 Agenda for Sustainable Development Goals (SDGs) and the pledge to leave no one behind reflect the interconnectedness of health and sustainable development issues such as the widening economic and social inequalities, the climate crisis, rapid urbanisation, the continuing burden of HIV and other infectious diseases (e.g., malaria, tuberculosis, COVID.19), the growing burden of non-communicable diseases and the emergence of health threats. The scope and scale of delivering health and well-being for all demands innovative partnerships and financing.

UNDP’s partnership with the Global Fund (GF), in line with UNDP’s HIV, Health and Development Strategy 2016-2021: Connecting the Dots, makes a vital contribution to UNDP’s Strategic Plan 2022-2025, the 2030 Agenda for Sustainable Development and the pledge to leave no one behind. When requested, UNDP acts as interim Principal Recipient (PR), working with national partners and the Global Fund to ensure management, implementation and oversight of GF grants, while simultaneously strengthening health institutions and systems for national entities to assume the PR role over time.

In Angola, UNDP has been playing the role of Global Fund Principal Recipient since 2005, helping the Ministry of Health and civil society deliver essential HIV, malaria and tuberculosis services while strengthening health and community systems. In July 2021 UNDP Country Office initiated the implementation of a new consolidated HIV, malaria and tuberculosis Grant, using a subnational approach, over the 2021-2024 period. Concurrently, UNDP will also implement a COVID-19 Award as part of the Grant.

The management of the Grant, called “NFM3”, is led by the UNDP Country Office Project Management Unit (PMU), in collaboration with the Ministry of Health, the Instituto Nacional de Luta contra sida, Worldvision and ADPP. To help the UNDP Project Management Unit (PMU) deliver on the sub-national approach and its expected results, UNDP Angola is recruiting a Procurement and Supply Management Assistant, based in Luanda, who will support the implementation of the approach in Benguela and Kwanza Sul provinces.

Duties and Responsibilities

Working under the supervision of the UNDP/Global Fund Senior PSM Specialist, and in close liaison with the Provincial Project Managers and Provincial PSM for Benguela and Kwanza Sul, the PSM Assitant will carry out the following activities :
1. Support the execution of health procurement processes:
• Support customs clearance processes in liaison with the PSM Assistant
• Support on verification of quantity and quality on arrival of goods at port and airport
• Support the reception of health products at the Luanda warehouse; ensure that Delivery Notes Reception Reports are issued and are on file
• Support the administrative processes related to the quality control of health products
• Organize the archiving of health procurement documentation
• Support on creation of e-requisitions

2. Support the execution of non-health procurement processes:
• Organize the archiving of supporting documents related to Individual Contracts (IC) under the current and past Grants.
• Support on creation of e-requisitions
• Help document selection processes for providers of goods and services
• Provide procurement support for events organized by the PMU (meetings and workshops); request and compare quotations for goods and services

3. Support the PMU on Logistics and Operations at central level:
• Obtain exemptions and letter of exclusivity from the National Regulatory Authority of Medicines (ARMED)
• Submit all shipping docs to the Custom clearance agent to proceed with the clearance process
• Follow up to obtain pending clearance documents (CNCA, BL, DU License, etc...)
• Ensure communication between UNDP, Custom Clearance agent and some local freight forwarders

4. Support PSM to track payments of invoices
• Track all payments of custom clearance invoices
• Track payments of all non-health procurements and local health procurements

Institutional Arrangement

The PSM Assistant will report to the UNDP/Global Fund Senior PSM Specialist. He/she will liaise closely with the Senior PSM Specialist, Provincial Project Managers and Provincial PSM for Benguela and Kwanza Sul.

Competencies
Achieve Results:

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination

LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination


Cross-Functional & Technical competencies
Supplier/relationship management: Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Documents and records management: Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Operations Management: Ability to effectively plan, organize, and oversee the organization’s business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms
Communication: Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication
Integration within the UN: Ability to identity, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations.

Education and Experience:

Education:
Required:
Secondary Education or Bachelor’s degree in Pharmacy, Public Health, Economics, Business Administration, International Development, Public Administration, Social Sciences or any development related field.

Desired:
Qualification or training in procurement or supply management

Experience:
Secondary Education with 4 years or Bachelor’s degree 1 year of relevant professional experience in procurement and supply management
Experience in logistics management, including inventory management
Experience with Office package and in particular Excel and Powerpoint
Experience in the use of tools and in complying with procedures and international standards for the procurement of goods and services
Experience in planning and organising procurement processes
Experience in strengthening procurement and supply management systems Field-based experience in Logistics
Procurement planning and supply management skills
Ability to engage multiple stakeholders with diverse capacities and interests
Ability to deliver quality work under pressure and within short deadlines

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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