Recrutement de 01 Procurement Specialist

Recrutement de 01 Procurement Specialist
Niveau d'études: Bac + 5 ou plus
Expérience: 5 ans
Expire le: 13-09-2022

PNUD
Yaoundé, Cameroun
Procurement Specialist

Yaounde, Cameroon

Job Identification
5510

Locations
Yaounde, Cameroon

Posting Date
09/05/2022, 08:46 AM

Apply Before
09/13/2022, 04:59 AM

Job Schedule
Full time

Agency
UNDP

Grade
P3

Vacancy Type
Fixed Term

Practice Area
Management

Bureau
Regional Bureau for Africa

Contract Duration
1 Year with Possibility for extension

Education & Work Experience
Master's Degree - 5 year(s) experience

Other Criteria
UNDP Procurement Certification Level 3 is required

Required Languages
Proficiency in oral and written English and French

Vacancy Timeline
1 Week

Mobility required/no mobility
mobility required



Job Description
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

BACKGROUND

The crisis that affected the North West and South West regions of Cameroon has damaged public infrastructures, broken social cohesion and slowed down economic development. With the aim to resolve the crisis, the President of the Republic called for a Major National Dialogue, that brought together more than 600 participants from all 10 regions of the country. Third quarter of participants to the Dialogue came from the NWSW regions. The Head of State instructed the Prime Minister, Head of the Government to preside over the Major National Dialogue. Among other recommendations, the Major National Dialogue recommended the reconstruction of Northwest and South-West regions.

The Government of Cameroon and UNDP collaborated to the formulation of the Presidential Plan for Reconstruction and Development (PPRD) of the North West and South West regions. The PPRD is a component of the National Development Plan 2020-2030 (post DSCE), aiming at reducing the effects of the socio-political and security crisis for the affected communities in the NW/SW regions. The PPRD feeds into the government efforts to resolve the current crisis. This initiative is complementary to other key reforms such as the establishment of a Special Status for the NW/SW regions.

Confronted with complex development challenges, the Government intends to emphasize on governance, economic recovery and crisis prevention in order to consolidate the peace process. Through the PPRD, the government aims at reinforcing the resilience and development of the populations in the affected regions of North-West and South West. The Government envisages to restore social cohesion, provide livelihood opportunities and increase access to basic services for communities in the NW/SW regions. Finally, through the PPRD, the Government ambitions to bring about short and medium terms transformational changes.

The United Nations Development Programme is the implementing partner and fund manager of the PPRD. The program will be implemented through a dedicated accelerated execution modality over a period of 2 years. UNDP will build on its extensive experience to implement similar Recovery and Reconstruction large programs. The PPRD will consolidate peace in the NW/SW regions, by building capacity at national and local levels to address the underlying structural causes of vulnerability, marginalization and insecurity. To this end, the PPRD is articulated around 3 key pillars: social cohesion, rehabilitation of infrastructures for basic services and local economic revitalization.

Under the overall guidance of the DRR and the direct supervision of the PPRDPM, The Procurement specialist leads and supervises the Operations of the programme. He/she is responsible for effective delivery of procurement services in order to obtain the best value for money for the PPRD. He/she analyses and interprets the financial rules and regulations and provides solutions to a wide range of complex issues related procurement. He/she prepares and manages all contracts entered by the project in the execution of the activities of the programme. He/she promotes a collaborative, client-oriented, quality and results-oriented approach in the Unit. He/she works in close collaboration with the CO, UNDP HQ staff, the relevant Government line ministries and technical bodies to successfully deliver procurement services.

Position Purpose:

Elaboration and implementation of operational strategies
Efficient management of procurement processes
Elaboration, introduction and implementation of sourcing strategy and e-procurement tools
Facilitation of knowledge building and knowledge sharing.

DUTIES & RESPONSIBILITIES

Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system;
PPRD Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows of the Procurement for the entire programme;
Elaboration and implementation of cost saving and reduction strategies;
Conceptualization, elaboration and implementation of contract strategy for PPRD, including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment;
Conceptualization, elaboration and implementation of strategic procurement for the programme including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement;
Implementation of well-functioning procurement processes, from sourcing strategy, tendering, supplier selection and evaluation, quality management, customer relationship management, to performance measurement;
Implementation and guidance to contracts management and administration strategy within the project, constantly guided by the legal framework of the organization and assessing/minimizing all forms of risks in procurement;
Evaluate offers and make recommendations for the finalization of the purchases and the award of contracts; analyse and evaluate commodity tender results;
Managing reporting requirements to project management on delivery of procurement services.
Manages, guides and provides direction on the procurement processes to practitioners in the project focusing on achieving the following results:

Develops tools, mechanisms, internal systems and instruments to facilitate the timely preparation of procurement plans, bidding documents, evaluation templates and other necessary guides and contracts for streamlining processes and reducing transaction costs;
Supervision of a team of procurement personnel and acts as a task manager for PPRD overall procurement pipeline;
Oversees, reviews and controls various stages of procurement, from writing/organization of RFQ, ITB, or RFP, receipt of quotations, bids or proposals, evaluation, and negotiation of certain contracts;
Establishment of necessary monitoring system and mechanisms to eliminate deficiencies and/or to minimize risks in procurement;
Provides review and policy advice to cases to be submitted to the Contact, Asset and Procurement (CAP), Regional Advisory Committee on Procurement (RCAP) and Headquarters Advisory Committee on Procurement;
Prepares position paper for the Unit and for the project as when necessary or upon request;
Advise project teams on the preparation of submissions to contracts, assets and procurement committee and advisory committee on procurement where appropriate, ensuring full compliance with requirements for the relevant documentations.
Provides strategic advice to Project Management on how to ensure best value for money, minimize and manage procurement risks associated with large volume of procurement and facilitates an efficient procurement process to ensure speedy delivery while ensuring compliance with best procurement practices and UNDP procurement rules and procedures. Provides advice and functional support to project implementation teams and timely support to delivery of project outputs:

Backstops and assists in the analysis and strategy of project implementation modalities, approaches to procurement and determination of appropriate contacting/institutional arrangements under various circumstances/situations;
Provides advisory solutions/options to PPRD management on procurement-related and contract-related problems in project implementation, developing innovative options when necessary;
Addresses issues and responds to queries and conducts presentations, briefing, training to colleagues, partners and clients on procurement, recruitment, organizational/financial arrangements and all other information relevant and inherent in the delivery of procurement services;
Advocates and promotes the efficiency and effectiveness of UNDP procurement services as a means of supporting partnerships and resource mobilization as and when it is required;
Advise and coordinate negotiations with all interested parties, including contract disputes and claims.
Demonstration and facilitation of learning, knowledge building and knowledge sharing within the Project focusing on achievement of the following:

Organizes and conducts training for project staff on Procurement;
Liaises, relates to and networks with UNDP CO/HQ, other Cos and procurement practitioners in the UN system for productive exchanges of learning, knowledge and experiences;
Synthesises learning experiences by adopting innovations and best practices derived from lessons learnt over the course of performing procurement functions;
Provides sound contributions to knowledge networks and communities of practice.

Other :

Prepares reports on various procurement status/activities, as and when requested by senior management;
Monitors, coaches and evaluates the performance of staff in the PPRD Operations Unit;
Assists the Project/CO in responding to internal and external audit needs, queries, reviews and meetings;
Attends Project and Management meetings.

COMPETENCIES

Core Competencies

Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact

Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems

Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences

Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands

Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results

Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration

Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity

Cross-Functional & Technical competencies:

Ethics - UN policy knowledge – ethics: Ethics UN policy knowledge - ethics Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

Procurement - Contract management: Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Procurement - Data management: Knowledge of processing, storing, and validating procurement data

Procurement - Sourcing: Ability to find, evaluate and engage suppliers of goods and services

Procurement - Supplier/relationship management: Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations

Finance - Anti-fraud and anti-bribery and corruption: Anti-bribery and corruption: Understand the policy and best practice relating to anti-bribery and corruption controls and ensures these are implemented and widely understood within the organization. Anti-fraud: Understands the fraud risks faced by public bodies and is able to effectively analyse data to support fraud identification and fraud risk management; understands the fraud risks faced by public bodies and is able to conduct fraud risk assessment and response plan.

RECRUITMENT QUALIFICATIONS

Education

Master’s degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field
UNDP Procurement Certification Level 3 is required.

Experience

Minimum 5 years of relevant experience at the national or international level in procurement management.
Good knowledge of UN/UNDP procurement and contracting rules and procedures and proven capacity to conceive and facilitate complex operational interventions.
Relevant working experience with International Organizations or UN will be an asset
Good knowledge of UNDP procedures and policies in Procurement is a strong asset
Experience in the usage of computers and office software packages (MS Word, Excel, etc…) and advance knowledge of web-based management systems

Language Requirements

Proficiency in oral and written English and French.

IMPORTANT NOTE:

Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.

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