Recrutement de 01 Programme Assistant

Recrutement de 01 Programme Assistant

Niveau d'études: Non précisé
Expérience: 5 ans
Expire le: 20-07-2023

FAO
Ethiopia
Humanitaire (ONG, Associations, ...), Projet/programme de développement
Job Description

2301986

Programme Assistant

Job Posting: 06/Jul/2023
Closure Date: 20/Jul/2023, 11:59:00 PM
Organizational Unit: FRETH
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)
Grade Level: N/A
Primary Location: Ethiopia
Duration: 6 months with possibility of extension
Post Number: N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination　　
All selected candidates will undergo rigorous reference and background checks
All applications will be treated with the strictest confidentiality

Organizational Setting
The Food and Agriculture Organization (FAO) of the United Nations is the specialized agency of the United Nations for food, nutrition, agriculture, and forestry. FAO’s global vision is for a world free from hunger and malnutrition where food and agriculture contribute to improving the living standards of all, especially the poorest, in an economically, socially, and environmentally sustainable manner. Achieving food security for all is at the heart of FAO's efforts – to make sure people have regular access to enough high-quality food to lead active and healthy lives.

The mission of the Food and Agriculture Organization of the United Nations (FAO) is to work to eradicate hunger and promote global food security together with balanced and complete nutrition. Our mandate is to raise levels of nutrition, improve agricultural productivity, better the lives of rural populations, and contribute to the growth of the world economy.

Our three main goals are the eradication of hunger, food insecurity, and malnutrition; the elimination of poverty and the driving forward of economic and social progress for all; and, the sustainable management and utilization of natural resources, including land, water, air, climate and genetic resources for the benefit of present and future generations.

FAO Representation to Ethiopia (FRETH) has various sub-offices across the country and is implementing a number of projects, often in the most inaccessible areas. The FAO Field Office in Mekelle is one of the sub offices.

FAO Ethiopia has secured emergency resources for response to northern Ethiopia food insecurity crisis and is implementing some emergency projects in Tigray region. Following signing of Peace Agreement and Cessation of Hostilities Agreement (COHA), the scope of the emergency response in Tigray will likely be expanding and the emergency projects requires a strong team for successful implementation and hence urgent requirement for Programme Assistant to support Field Office in the implementation of the projects and work in the region.

Reporting Lines
The Programme Assistant will work under the overall guidance of the FAO Representative in Ethiopia, direct supervision of the FAO Tigray Field Coordinator, and in close collaboration with the Administration Support Services of FAO in Ethiopia in Addis Ababa.

Technical Focus
Provide programme and operational support for projects Tigray Region Emergency System activities in Ethiopia under the FAO Representation in Ethiopia (FRETH).

Tasks and responsibilities
• Provide support to the preparation of draft Letters of Agreements (LoA) funded from FRETH technical programme budgets; ensure that required supporting documents are prepared;
• Provide support to the organization of workshops/meetings and events funded from the FRETH technical programme budgets, as required;
• Based on approved travel plans, prepare travel authorization (TA) requests on behalf of supervisor and visiting missions or experts to FRETH for local and international travels (through GRMS), as may be required, and follow up for timely approval; prepare payment requests for local travel advances; and follow up receipt of security clearance to allow for the timely submission of TAs;
• Obtain travel bookings from authorized travel agencies, following FAO travel guidelines on route and cabin class;
• Arrange for hotel bookings, as may be requested, for visiting missions or experts to FRETH;
• Follow up the receipt of travel claims (international and local) from supervisor and submit TECs for processing; follow up receipt of back-to-office reports (BTOR) to support travel claims;
• Follow up the preparation and submission of technical support services claim for backstopping support provided by supervisor to projects; ensure that BTOR is prepared and submitted for the technical support service provided;
• Prepare personnel processing request (ePPR) in GRMS for the recruitment of consultants (first hire, rehire or extension) under technical programme budgets and submit approval; ensure that Terms of Reference is received for the assignment and attached to all personnel processing requests;
• Prepare procurement requests for technical programme inputs (including workshop/meetings facilities and supplies) in GRMS, ensuring that specifications of goods or services are clearly defined on procurement requisition form, and submit to Administration (procurement office) for processing;
• Prepare various payment requests for goods and/or services received and submit to Administration (accounts payable office) for processing; ensure that complete and relevant supporting documents are attached;
• Prepare petty cash requests (within the petty cash expenditure limit) and submit to petty cash custodian for processing;
• Prepare background materials, working papers and tables for briefings, review sessions and meetings;
• Maintain the files for tasks assigned (approved TAs, Purchase Orders, Contracts, BTOR, etc.);
• Assist the Field Office to keep an accurate and organized filing system and assist in drafting correspondence.
• Maintain inventory of office supplies and ensure timely replenishment.
• Draft correspondence, documents, reports, etc. related to assigned duties.
• Perform other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
• Candidate should be a national of Ethiopia.
• Completion of secondary school education preferably supplemented by technical courses in a field related to the work under this assignment and FAO’s program activities.
• Five years of clerical and/or programme experience, including analysing, processing and editing of information and data and record keeping. UN experience is an advantage.
• Working knowledge of English and the local language at the duty station.

FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills
• Demonstrated capacity to support/facilitate trainings;
• Academic qualifications;
• Work experience in more than one location or area of work;
• Relevant experience in accounting, finance and administration;
• Experience in working with crop and livestock technical teams is an advantage;
• Working knowledge of English and local language; and strong writing and presentation skills and ability to clearly communicate in English;
• Demonstrates confidentiality, integrity and high ethical standards;
• Client orientation and ability to use tact and courtesy in communication with a wide range of individuals;
• Proficient in the use of office equipment and MS Office applications, Internet and office technology equipment.

ADDITIONAL INFORMATION
FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
Incomplete applications will not be considered. If you need help please contact: [email protected]
Applications received after the closing date will not be accepted
Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: [email protected]

FAO IS A NON-SMOKING ENVIRONMENT