Recrutement de 01 Programme Associate, G-6

Localité : Mozambique / Maputo
Domaine : Transport et Logistique
Niveau : Non precise
Entreprise recruteur : UNICEF

Recrutement de 01 Programme Associate, G-6
Contract type: Fixed Term Appointment
Duty Station: Maputo
Level: G-6
Location: Mozambique
Categories: Programme Management
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations

How can you make a difference?

Under the guidance of the supervisor, Deputy Representative Programme, the programme associate supports the respective section(s) by providing general administrative support, as well as programme-specialized tasks that are procedural in nature, for DRP, PME and Emergency teams. S/he requires in depth understanding of the administrative processes, manuals and policies that underpin programme delivery in UNICEF.

The below tasks are expected to be executed independently, and at this level, when encountering scenarios outside of the established pattern, the incumbent is expected to demonstrate the capacity to research, adapt and evaluate.

Summary of key functions/accountabilities:

General Administration

The Programme Associate is responsible for providing a solid administrative platform for his/her team, by implementing a variety of standardized clerical/administrative tasks.

Collecting invoices and filing documents for approval and thereafter processing in VISION.
Supporting the management of administrative supplies and office equipment.
Facilitating the processing of contracts for consultants and external partners that provide a service to the section.
Maintaining office calendar and arrange meetings.
Supporting capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.
Providing travel assistance to staff members in section for travel arrangements and entitlements based on the organization’s rules and policies.
Maintaining and updating a system which monitors the absence of staff.
Maintaining the programme filing, archiving and e-archiving systems, as well as uploading relevant documents to CO SharePoint.

General Financial and Budget Support

Maintain and update project files of assigned section(s), including Project Documents signed and revised, project progress reports, budgets reviewing budgets and ensuring compliance with corporate guidelines (and financial best practices), including lesson learned, evaluations and studies.
Consolidate and maintain the inventory of pipeline projects, supporting the HoS on resource mobilization strategies and/or for submission to donors for co-financing.
In collaboration with assigned programme staff, operations and implementing partners, assist in financial and substantive monitoring and evaluation of programme activities, identifying any operational and financial problems, and contributing to the development of solutions.
Generate financial and programmatic Vision, Insight, e-tools and other reports for the section team as required.
Programme Support

The Programme Associate is responsible for the timely and accurate execution of the administrative tasks which underpin programme delivery.

Contributing to HACT assurance activities in regard with assigned implementing partners, this includes proper archiving of FACE forms (itemize cost estimates, expense reports, etc), Project Documents, PCAs and other relevant docs keep a proper audit trail and ensure that they are always available and ready to share with relevant stakeholder.
Participate in training and guiding of assigned implementing partners, project personnel and programme staff on national execution and programme policies and procedures.
Support implementation of audit and evaluation recommendations.
Ensure that partners submit FACE Forms on time, in correct format and both narrative an financial reports.
Carrying out routine communication with external partners on the administrative aspects of programme management.
Facilitating the development of programme cooperation agreements (PCA’s) by providing information, preparing tables and drafting selected sections of it. Prepares background material for use in discussions and briefing sessions.
Arranging for the recording and administrative processing of government & NGOs proposals and requests for direct cash transfers.
Preparing background material for use in discussions or briefing sessions with donors, government and NGOs.
Monitoring supplies provided to partners and ensures that distribution of supplies has been carried out according to distribution plans.
Conducting end user monitoring in UNICEF focus districts for cash and supplies and inform team-members on the status. Prepare reports for review by supervisor.
Helping conduct regular spot checks of partner’s projects at district level to assess their financial record-keeping, expenditure controls and reporting systems.
Preparing and maintaining records to facilitate the monitoring of programme implementation.
Supporting capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by preparing training materials and participating on exercises pertaining to program processes and procedures which aim to build capacity of stakeholders.
Support eTools, HACT and Supply functions as needed.
Generate and share with section eTools progress reports for the purpose of monitoring section implementation (Active PD, HPD and SSFA, Spot check report, Audits, Trip reports and Open Actions points).
Serves as eTools section focal point to support respective programme colleagues on how to navigate in eTools in all available modules. (PA already trained in all of them).
To qualify as an advocate for every child you will have…

Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization, is required.
A minimum of 6 years of experience in administratively supporting programme management in the development sector is required.
Experience working in a developing country is considered as an asset.
Experience in both development and humanitarian contexts is an added advantage.
Relevant experience in a UN system agency or organization is considered as an asset.
Language Fluency in English and Portuguese required
For every Child, you demonstrate...

UNICEF competencies required for this post are…

UNICEF’s values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) and core competencies in the following:

Builds and Maintains Partnerships
Demonstrates self-awareness and ethical awareness
Drive to achieve results for impact
Innovates and embraces change
Manages ambiguity and complexity
Thinks and acts strategically
Works collaboratively with others
View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to promote the protection and safeguarding of all children.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable male candidates from programme countries are encouraged to apply.

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (COVID). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

There will be no relocation package offered for this post. The successful candidate will be responsible for his/her own relocation and settlement in the city where the post is based.

There is a salary calculator tool for local staff through this link:

https://info.undp.org/gssu/onlinetools/SalCalcLocal/SalCalcLocal.aspx. Please run simulations for an estimate of monthly and annual salary based on the post’s level and location. When running the simulation, please select Mozambique (NEW) as the Duty Station.

Advertised: 24 Mar 2023 South Africa Standard Time
Deadline: 09 Apr 2023 South Africa Standard Time

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