Recrutement de 01 Regional Resources Management Officer

Recrutement de 01 Regional Resources Management Officer
Niveau d'études: Non précisé
Expérience: Non précisé
Expire le: 03-11-2022

L’Organisation Internationale pour les Migrants (OIM)
Nairobi, Kenya
Humanitaire (ONG, Associations, ...), Projet/programme de développement
Position Title : Regional Resources Management Officer
Duty Station : Nairobi, Kenya
Classification : Professional Staff, Grade P3
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 03 November 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:
1. Internal candidates
2. Candidates from the following non-represented member states: Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:
All external candidates, except candidates from non-represented member states.

Context:
Under the overall supervision of the Regional Director (RD) in the Regional Office for East and Horn of Africa in Nairobi, Kenya, and the direct supervision of the Senior Regional Resource Management Officer (SRRMO), and in collaboration with relevant units at Headquarters (HQ), Administrative Centres (MAC and PAC) and the IOM Regional Office for European Economic Area in Brussels, Belgium, the Regional Resources Management Officer will be responsible for providing specialized resource management support to the Regional Office (RO) and Country Offices (CO) under RO Nairobi.
The Regional Resources Management Officer will oversee the financial management of regionally managed projects Joint Initiative (JI), Better Migration Management (BMM), Migrant Response Plan (MRP), Foreign, Commonwealth & Development Office (FCDO) and others, thereby ensuring compliance with the IOM and the donors' financial rules and regulations.
The Regional Resources Management Officer will also oversee Supply Chain and Human Resources functions within the context of regional projects and will oversee the compliance functions for the Regional Office and its Country Offices.

Core Functions / Responsibilities:
1. Coordinate overseeing the financial management for all activities of the European Union (EU) regionally managed programmes and other regionally managed projects, including the oversight of financial expenditure and accountability, and undertake preliminary financial analysis of all activities for Implementing CO’s.
2. Provide input for donor financial reports and oversee the preparation of donor financial reports following IOM regulations and established procedures and coordinate the consolidation of the same, for submission to relevant units for endorsement.
3. Review Assets and other financial data prepared by Implementing CO’s. Bring issues or anomalies to the attention of senior management and provide information and guidance to COs on the appropriate application of internal controls and processes.
4. Oversee monitoring of the budget control and analyse variances between budget and actual expenditures based on the donor agreement, for the regionally managed projects.
5. Inspect payroll versus Implementing CO’s EU budgets and other regionally managed projects, ensuring that salaries are correctly allocated to projects and consistent with IOM's projectization criteria.
6. Review the methodologies followed in the CO’s when engaging with IPs and ensure that COs adhere to the Supply Chain management rules and requirements of the Donors, like the flow-down provisions, etc. Also, ensure that the payment schedules are consistent with what is acceptable from a financial perspective.
7. Monitor the financial exposure of the regionally managed programmes and projects regularly and ensure they don't run into a deficit, especially when committing to the reintegration of individuals. Flag this to the senior management, timely.
8. Analyse and interpret the financial policies of IOM and donors and provide solutions to a wide spectrum of complex financial issues, in coordination with the SRRMO and, where applicable, the Manila Administrative Centre (MAC) and/or the Department of Resources Management (DRM).
9. Coordinate the financial and administrative aspects of agreements for the regionally managed projects in close coordination with relevant Project Managers and the Office of Legal Affairs.
10. Strengthen internal controls by documenting and streamlining approval processes, including control of accounts, monitoring of cash management, and large Supply Chain activities.
11. Follow up on CO’s execution with IOM and Donor's rules, regulations, policies, and strategies, implementation of the effective internal control, proper design, and functioning of the financial resources management system.
12. Guide the process of budget preparations/ revisions and their submission to the Donor jointly with the CO’s.
13. Provide support and guidance to the Resource Management Unit (RMU) of RO, and monitor and oversee the financial management activities of the RO including oversight of financial expenditure and accountability.
14. Participate and contribute to the Senior Management Team activities in developing and implementing a short and long-term strategy for RO in general and for the regionally managed programmes/project. Liaise with Project Managers at the COs’ levels regarding program budgets, funding levels of ongoing activities, and estimated funds coming in through foreseen future events.
15. Act as Focal Person for external and internal audits from the Donors and ensure that compliance with the donor requirements is always respected, to facilitate a successful Audit.
16. Liaise with Donors on RMU matters regarding new, ongoing, or completed projects as required.
17. Carry out verification missions to the COs and review, validate, and report on the findings and provide recommendations on how to address the shortcomings. Share the report with relevant colleagues in RO Nairobi, Brussels, and when necessary, with DRM and Office of the Inspector General (OIG).
18. Provide first-line support, guidance, and training in the Region concerning IOM's policies and procedures relating to resources management matters.
19. Oversee the Legal and Compliance Unit of RO Nairobi and provide support to the implementing partner selection and engagement process.
20. Oversee Supply Chain and HR functions within the context of regional projects.
21. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education
• Master's degree in Finance, Accounting, Public Administration, Business Administration, or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.

Experience
• Experience in financial management, accounting, and budgeting;
• Field experience, including coordination and cooperation with international institutions and coordination bodies;
• Experience in supervising the development and implementation of administrative control procedures, coordinating external auditing exercises;
• Experience using corporate IT systems and software; and,
• Experience in liaising with governmental and diplomatic authorities as well as with international institutions.

Skills
• Good knowledge of IOM/UN finance, supply chain, and HR procedures and rules; and,
• Knowledge of IPSAS and SAP highly desirable.

Languages
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).
For all applicants, fluency in English is required (oral and written). Working knowledge of French is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes
1
Accredited Universities are the ones listed in the UNESCO World Higher Education Database.

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations.
Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country and who do not have prior experience outside the duty station’s country as staff member in the Professional category cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 03 November 2022 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.

Posting period: From 21.10.2022 to 03.11.2022

No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.