Recrutement de 01 Supply Chain Associate - Commodity Accounting, G6, Mombasa

Recrutement de 01 Supply Chain Associate - Commodity Accounting, G6, Mombasa
Supply Chain Associate - Commodity Accounting, G6, Mombasa
Postuler
locations
Mombasa, Kenya
time type
Full time
job requisition id
JR101994
DATE LIMITE DE CANDIDATURE

4 August 2024-23:59-UTC+03:00 heure normale d’Afrique de l’Est (Nairobi)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.


Are you interested in further developing your professional experience while contributing to ending global hunger? Are you passionate about helping those in need? Would you like to join a global organization investing in its people?


If so, an exciting & fulfilling career awaits you!!! Join our diverse and passionate team that works on varied and international projects directly contributing to saving & changing millions of lives around the globe.

ABOUT WFP

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

WHY JOIN WFP?

WFP is a 2020 Nobel Peace Prize Laureate.

WFP offers a highly inclusive, diverse, and multicultural working environment.

WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.

A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

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ORGANIZATIONAL CONTEXT

This position is based in the Sub-office in Mombasa, the Supply Chain Associate - Commodity Accounting reports to the to the Supply Chain Officer (Warehouse Manager).


THE ROLE:

To provide specialized support functions and/or supervise staff performing standard supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities

KEY ACCOUNTABILITIES


Based in the Sub-office in Mombasa, the Supply Chain Associate - Commodity Accounting reports to the Supply Chain Officer (Warehouse Manager). The Supply Chain Associate will provide broad cross-functional support in a specific business stream and encompass both administrative and operational support responsibilities, with a specific focus on data extraction and analysis, and reporting.


1. Provide specialized support to supply chain operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
2. Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorized partners and destinations.
3. Manage supply chain vendors’ contracting activities including performance monitoring and measurement.
4. Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
5. Oversee commodity accounting and ensure WFP corporate tools and regulation are followed and used as required.
6. Monitor and ensure data integrity in (Logistics Execution Support System) LESS and all transactions are recorded in LESS on real time manner and mitigate resolution of any issues affecting this during operation.
7. Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained.
8. Consolidate preliminary data analysis, prepare accurate and timely reports to supports supply chain planning to enable informed decision-making and consistency of information presented to stakeholders.
9. Ensure accurate and timely monthly physical inventories and handle capture, reconciliation and clearance of the same.
10. Coordinate nonfood item activities, tracking through excel and (Relief Item Tracking Application) RITA system and reconciliations.
11. Coordinate documentation processing and disposal of non-fit for human commodities
12. Capacity building of WFP and third-party staff in LESS system and WFP business process
13. Provide first line technical support to WFP and third-party staff before escalation to Country Office (CO) and Head Quarters (HQ).
14. Act as the liaison between various units such as transport, shipping, invoicing for coordinated LESS system operations.
15. Monitor and ensure all vessels and shipments are fully captured and reconciled.
16. Contribute towards the development of supply chain plans and processes ensuring compliance with wider supply chain policies and WFP standards.
17. Implement operational warehouse procedures and normative guidance to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
18. Support in coordinating warehouse operations and ensure all aligned to standard business process.
19. Plan and lead on implementation of innovative supply chain operations, initiatives, and programs to ensure timely, efficient, and cost-effective supply of direct or indirect food assistance.
20. Participate in conducting vendor and market assessments and engage with entities to assess and identify potential supply chain service providers.
21. Ensure timely and accurate preparation of daily operations reports for invoicing warehouse activities.
22. Supervise warehouse vendors activities and participate in performance reviews.
23. Coordinate LESS system credential issuance to third party staff undertaking executions.
24. Other as required.

DELIVERABLES:

Timely and accurate reports on stock inventory and movement for the Mombasa corridor

Ad-hoc reports for specific meetings: WFP Management, Donors, targeted analysis

Support on physical inventory planning and execution in the system

Provide trainings for internal and external audiences on data management and reporting

The incumbent will ensure effective and timely liaison with internal and external counterparts at all stages of the operations


QUALIFICATIONS AND EXPERIENCE:


Education: Completion of secondary school education. A diploma in Supply Chain, Logistics or related area. A degree in Supply Chain, Logistics or related area is desirable.


Experience: Six or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.


Knowledge and Skills:

Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.

Experience in administering third party service providers’ contracts.

Experience in compiling contract documentation.

Experience in contract execution.

Experience in budget monitoring and reporting.

Language: General Service: Fluency (level C) in English language.


WFP LEADERSHIP FRAMEWORK



WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework



REASONABLE ACCOMMODATION


NO FEE DISCLAIMER


The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.



REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).

Once your profile is completed, please apply, and submit your application.

Please make sure you upload your professional CV in the English language

Kindly note the only documents you will need to submit at this time are your CV and Cover Letter

Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.


No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.