Recrutement de 01 SUPPLY CHAIN MANAGER

Recrutement de 01 SUPPLY CHAIN MANAGER


This is both a strategic and operational role. The role holder is responsible in strengthening systems and procedures of the supply chain function for Save the Children in the ASRO; building and improving the supply chain capability of staff and partners and ensuring a working system is in place aiming to achieve efficiency, effectiveness and quality in support of programme implementation in the country.

The role holder provides leadership to the Supply Chain team, ensures support and performs controls over all aspects of the supply chain function (asset, fleet, procurement, warehousing and distribution).

The role holder is also responsible in coordinating all relevant stakeholders and functions within the ASRO to achieve a meaningful business partnering and that planning activities are continuously conducted and updated.

Additionally, the role assists the Senior Management Team (SMT) in ensuring the application of and adherence to all relevant SCI policies; provides technical lead in managing risks linked to supply chain management.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.



Key Responsibilities



Procurement – Strategic and Operational
• Promote and ensure clear requirements of quality and timely availability of procurement plan are consistently communicated to the programme teams
• Lead the communication and dissemination of new or changes to procurement procedures and requirements as per the global guidance
• Oversee all procurement activities and provide advice and leadership where required. Ensure that these activities are carried out in full compliance of Save the Children's policy, protocol and also aligned with donor requirements
• Ensure that "Value for Money" has been taken as a core principle for all procurement activities
• Establish a reasonable and appropriate lead time for goods/services to be followed and achieved. Ensure procurement support is timely and efficient; ensuring effective delivery of goods and services
• Responsible for conducting and monitoring the Sourcing Level, also responsible for communicating with suppliers to obtain quotes, specifications and quality information
• Ensure that scheduling delivery and commercial conditions including lead time to delivery, guarantees, packing, transportation, quality, penalties and returns policies have been taken into careful consideration and meet the program requirements.
• Maintain and ensure the quality report especially the Procurement Tracker is updated and accurately on a monthly basis
• Ensure successful achievement on a monthly basis of the two Supply Chain key performance indicators (KPIs) as part of the country's overall KPI and successful achievement of meeting the target of savings from sourcing activities. (Benefits Reporting). This will include raising issues through the Risk Management Report mechanism
• Provide orientation, coaching, and ongoing training for staff and partners (if required) to ensure all are aware of Save the Children procurement and Supply Chain policies and procedures



Internal & External Business Partnering and Reporting
• Proactively collaborate with Programs and other functions/departments to ensure that Supply Chain deliver the key values in a timely and effective manner
• Coordinate with the Asia Regional Office on Supply Chain matters and attend webinars/trainings/workshops as required by ARO
• Responsible for Key Performance Indicators (KPIs) for country office submission and ensure high quality reports are delivered in timely and accurate manner
• Ensure that all Supply Chain Operation risks are regularly evaluated and that key risks are comprehensively mitigated.
• Actively participate in the Project Kick-Off, Program Meetings, Awards Review Meeting or related meetings that is related to Supply Chain to ensure that all information are taken for further planning and related key issues are constructively addressed.



Asset Management
• Ensure a proper tracking of all Save the Children assets especially an Asset Register and General Programming Equipment Register for the National Office
• Ensure all assets are managed according to Save the Children policy (tagged, registered, issued, disposed of correctly, etc.)
• Perform a yearly physical check of assets and provide the updated asset register to Finance quarterly
• Ensure assets are insured and safe to use



Warehousing and Stock Management
• Ensure valid documentation of all processes are follow by Save the Children standard policy and protocol
• Ensure effective stock keeping system is in place for all warehouses and perform periodic spot-checks on the stock particularly mid-year stock check including provide stock check report as required by Save the Children's policy and protocol.
• Ensure that the stock has been properly managed and reporting in the Total Inventory Management system (TIM)
• Provide related trainings to Supply Chain staffs in regards to policy changes related Warehousing and Stock Management including basic training for system use.
• Ensure sub-office stock managed by the Supply Chain focal point is timely and accurately



Transport & Fleet Management
• Ensure modes of transport used by staff are safe; such as rented vehicles have minimum safety standards, airlines with good aviation record are used and align with fleet management policy.
• Monitoring fleet related matters including sourcing activities - for rental that Vehicle Checklist has been maintained and quarterly updated to ensure Safety for staff
• Provide related training/updates to Supply Chain staff if there is policy/protocol change.
• Ensure a quality Fleet Report (Fleet Tracker) submitted by field offices



The Organisation



We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.



We are working towards three breakthroughs in how the world treats children by 2030:

No child dies from preventable causes before their 5th birthday
All children learn from a quality basic education and that,
Violence against children is no longer tolerated


We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information



Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers


Closing Date for Application: 2 July 2023

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.



All employees are expected to carry out their duties in accordance with our global anti-harassment policy.


JOB DESCRIPTION
Find out more about this role by downloading the job description

15 JUN 2023

2 JUL 2023 - 23:59 UTC

BANGKOK, THAILAND

SUPPLY CHAIN

FIXED-TERM CONTRACT

FULL-TIME