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Recrutement de 01Logistics Assistant SC-5, Service Contract, Duty Station: Harare

Localité : Zimbabwe / Harare
Domaine : Transport et Logistique
Niveau : Non precise
Entreprise recruteur : World Food Programme

ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT
In Zimbabwe, WFP has a strong track record of delivering food assistance and managing supply chains during crises, while building resilience to shocks among vulnerable communities. The July 2022-December 2026 Country Strategic Plan (CSP) provides a road map to promote shock-responsive social protection and sustainable and resilient food systems. The July 2022-December 2026 articulates collaborative efforts to better anticipate future needs, improve data and forecasting and strengthen livelihoods and local capacities to withstand, respond to and adapt more readily to sudden or chronic stresses. WFP will support informed decision making on food security and nutrition in Zimbabwe, and will integrate nutrition, gender, protection and inclusion, youth engagement, technological innovation and decentralized zero hunger action throughout the plan. WFP will establish new partnerships and leverage existing ones to their full potential, including those with the other Rome-based and other United Nations agencies.

WFP Zimbabwe’s July 2022-December 2026 CSP focuses on the below areas:

Social and humanitarian assistance for food-and nutrition-insecure populations in targeted rural and urban areas.
Support to urban food insecure households for resilient livelihoods.
Support to rural communities for climate resilient livelihoods, sustainable management of natural resources and enhanced participation in local markets and value chains.
Collaboration with national actors to enhance capacities to develop, coordinate and implement well-informed, effective, and equitable actions for achieving food and nutrition security
Services to humanitarian and development actors in Zimbabwe so they can implement their programmes and provide support to their beneficiaries in an efficient, effective, and reliable way at all times, including during crises.


JOB PURPOSE
The position is found in Harare. Job holders report to the Logistics Officer, a Head of Unit, or the designate.

At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services.

Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES
Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.

Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.

Support management of logistics vendors’ contracting activities including performance monitoring and measurement.

Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.

Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.

Support operational pipeline analyses, assessments and operational planning for all delivery modalities.

Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.

Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.

Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.

Supervising the offloading and loading of food and non-food commodities to ensure the proper implementation of the good warehousing practices

Ensure timely reconstitution of food commodities received damaged by water or torn in transit

Ensure good warehousing practices, housekeeping, record keeping, dusting of stacks, proper stacking, etc

Perform any other task as per supervisor's instructions.

STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A Diploma or Degree in the related functional area is desirable.
Language: Fluency in both oral and written communication in English Language and local languages.

Experience: Five or more years of progressively responsible support work experience in warehousing, supply chain, logistics or general administrative work.

Working expertise of warehousing and supply chain systems.

FUNCTIONAL CAPABILITIES
Capability Name Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
Planning, Project & Resource Management Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
Information Management & Reporting

Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
Market Analysis, Contracting and Operational Execution Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

TERMS AND CONDITIONS
Qualified candidates are requested to submit their application via E- Recruitment attaching a s igned application letter, a Curriculum Vitae and a signed Personal History Form (P11) available at . This vacancy announcement is for a post in Harare duty station. The same Vacancy Announcement will be used to build a roster for similar positions that may arise in future for WFP Offices in Bulawayo and Masvingo.

This advert is open to nationals of Zimbabwe Only. Female candidates with relevant qualifications and experience are encouraged to apply.

WFP DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

DEADLINE FOR APPLICATIONS
The deadline for receipt of applications is 25 September 2022.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT
In Zimbabwe, WFP has a strong track record of delivering food assistance and managing supply chains during crises, while building resilience to shocks among vulnerable communities. The July 2022-December 2026 Country Strategic Plan (CSP) provides a road map to promote shock-responsive social protection and sustainable and resilient food systems. The July 2022-December 2026 articulates collaborative efforts to better anticipate future needs, improve data and forecasting and strengthen livelihoods and local capacities to withstand, respond to and adapt more readily to sudden or chronic stresses. WFP will support informed decision making on food security and nutrition in Zimbabwe, and will integrate nutrition, gender, protection and inclusion, youth engagement, technological innovation and decentralized zero hunger action throughout the plan. WFP will establish new partnerships and leverage existing ones to their full potential, including those with the other Rome-based and other United Nations agencies.

WFP Zimbabwe’s July 2022-December 2026 CSP focuses on the below areas:

Social and humanitarian assistance for food-and nutrition-insecure populations in targeted rural and urban areas.
Support to urban food insecure households for resilient livelihoods.
Support to rural communities for climate resilient livelihoods, sustainable management of natural resources and enhanced participation in local markets and value chains.
Collaboration with national actors to enhance capacities to develop, coordinate and implement well-informed, effective, and equitable actions for achieving food and nutrition security
Services to humanitarian and development actors in Zimbabwe so they can implement their programmes and provide support to their beneficiaries in an efficient, effective, and reliable way at all times, including during crises.


JOB PURPOSE
The position is found in Harare. Job holders report to the Logistics Officer, a Head of Unit, or the designate.

At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services.

Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES
Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.

Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.

Support management of logistics vendors’ contracting activities including performance monitoring and measurement.

Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.

Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.

Support operational pipeline analyses, assessments and operational planning for all delivery modalities.

Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.

Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.

Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.

Supervising the offloading and loading of food and non-food commodities to ensure the proper implementation of the good warehousing practices

Ensure timely reconstitution of food commodities received damaged by water or torn in transit

Ensure good warehousing practices, housekeeping, record keeping, dusting of stacks, proper stacking, etc

Perform any other task as per supervisor's instructions.

STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A Diploma or Degree in the related functional area is desirable.
Language: Fluency in both oral and written communication in English Language and local languages.

Experience: Five or more years of progressively responsible support work experience in warehousing, supply chain, logistics or general administrative work.

Working expertise of warehousing and supply chain systems.

FUNCTIONAL CAPABILITIES
Capability Name Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
Planning, Project & Resource Management Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
Information Management & Reporting

Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
Market Analysis, Contracting and Operational Execution Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
Warehouse and Inventory Management Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.

TERMS AND CONDITIONS
Qualified candidates are requested to submit their application via E- Recruitment attaching a s igned application letter, a Curriculum Vitae and a signed Personal History Form (P11) available at . This vacancy announcement is for a post in Harare duty station. The same Vacancy Announcement will be used to build a roster for similar positions that may arise in future for WFP Offices in Bulawayo and Masvingo.

This advert is open to nationals of Zimbabwe Only. Female candidates with relevant qualifications and experience are encouraged to apply.

WFP DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

DEADLINE FOR APPLICATIONS
The deadline for receipt of applications is 25 September 2022.



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