Office Manager

Category: Office Manager / national
Location: Banjul, Gambia
Career Level: Mid-Senior Level (5+ years’ experience)
Employment Type: Full-time
Contract duration: 12 months, with the option of extension (up to 32 months)
Application deadline: 02.11.2023 / 16 h, local time

GFA Consulting Group GmbH, headquartered in Hamburg/Germany, implements the “Power Sector Threshold Program Support Consultant/ Ref No: GAM-3002” Project, funded by the Millennium Challenge Corporation (MCC). The Contracting Authority is the MCA-Gambia.
The duration of the project is up to 32 months, divided into two phases, tentatively starting from January 2024.
For the effective operation of the project office in Banjul and to support the expatriate team, GFA intends to hire an experienced national Officer Manager.

Duties & Responsibilities:
• Manage all relevant office work and facilitate a smooth operation of the office.
• Assist the Team Leader (TL), other experts, and team members in smoothly implementing their tasks and duties.
• Prepare and follow up on time sheets for the experts working on the project, ensuring their timely submission.
• Support in the recruitment and management of local project staff, including all relevant ad-ministrative and HR matters
• Assist in editing and finalizing project reports and documents related to the project.
• Maintain, update, and distribute project files in compliance with GFA's management pro-cesses.
• Create, update, and maintain address lists and other useful documents for the smooth functioning of the project office.
• Manage internal and external communication, including contact with clients, partners, and administrative entities for effective management of project-related operations.
• Create, update, and maintain address lists and other useful documents for the smooth functioning of the project office.
• Schedule and support preparation meetings, keep track of appointments, and screen and monitor phone calls and other related tasks required for an effective communication
• Organize all relevant project-related logistical support for the daily operation, training, and events per the project's requirement.
• Support in procurement of goods and services, including office supply
• Make travel arrangements (taxi, hotels, visa) for experts and team members as required
• Keep the office area well-presented and oversight office premises security
• Keep track of leave requests of the team in close coordination with TL
• Coordinate with the finance officer and oversight performance of support staff ( e.g., driver)
• Other tasks as they arise at the request of the Team Leader, experts, and GFA manage-ment team
Requirements
• University degree in Project Management, Business Administration, Economics, or other relevant discipline
• At least five (5) years of experience in office management
• At least three (3) years' experience in working with international donor agencies and IFIs in a similar position
• Solid knowledge of administrative affairs in Gambia is a strong advantage
• Computer literacy, including Microsoft Word, PowerPoint, and Excel
• Strong problem-solving, collaboration, and organizational skills
• Fluency in English and relevant local language(s)