01 Resources Management Officer

Position Title : Resources Management Officer
Duty Station : Ouagadougou, Burkina Faso
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, Nine months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 18 April 2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries: Antigua and Barbuda; Bahamas; Cook Islands; Cuba; Cabo Verde; Djibouti; Fiji; Micronesia (Federated States of); Gabon; Grenada; Guinea-Bissau; Guyana; Iceland; Kiribati; Comoros; Saint Kitts and Nevis; Lao People's Democratic Republic (the); Saint Lucia; Lesotho; Libya; Montenegro; Marshall Islands; Mauritania; Namibia; Nauru; Papua New Guinea; Palau; Paraguay; Solomon Islands; Seychelles; Somalia; Suriname; Sao Tome and Principe; Kingdom of Eswatini; Timor-Leste; Tonga; Tuvalu; Holy See; Saint Vincent and the Grenadines; Vanuatu; Samoa

Context:
Under the direct supervision of the Chief of Mission, and in coordination with the Regional Resources Management Officer in Dakar, the successful candidate will be responsible and accountable for monitoring the budgetary, financial, human resources and administrative functions of the Mission.

Core Functions / Responsibilities:
1. Monitor financial management including the oversight of financial expenditures and accountability. Undertake financial analysis and interpret reports of all activities in IOM duty station.
2. Monitor the implementation of procurement, logistics, facilities maintenance, asset administration, and transport support within established internal control mechanisms.
3. Review and monitor the Human Resources Management function in the mission in accordance with the Organization’s policies, procedures and practices and considering project activities in the country.
4. Evaluate, monitor and update the database of vendor/contractor accreditation and evaluation status to ensure a pool of reliable vendors and contractors.
5. Establish and monitor a tracking system of commodities, supplies, and equipment and project assets in the mission.
6. Review existing systems and procedures and, if necessary, recommend possible improvements to strengthen internal monitoring, evaluation, and control systems and improve efficiency and effectiveness. Train the project support staff on IOM's administrative, financial, and human resources policies and procedures.
7. Assist in the budget control process and analyse variances between budgeted and actual expenditures and outstanding commitments.
8. Supervise the preparation of monthly payroll for national and sub-contracted IOM staff and ensure its accuracy and timeliness.
9. Review and assess the mission’s staff training and development needs and suggest possible improvement areas in collaboration with HRM/Staff Development Learning (SDL). Facilitate the maintenance and upkeep of the Mission Human Resources (HR) training database.
10. Coordinate with CoM the preparation of donor financial reports in accordance with IOM regulations and established procedures.
11. Provide on a regular basis an updated table of the common cost of the office and sub offices to the CoM and to the Regional Office (RO) Dakar Resource Management Team.
12. Supervise the staff of the Finance, Procurement and HR units, make recommendations for procedural improvements and assist in training local staff in the relevant areas.
13. Undertake duty travel as required.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education
• Master’s degree in Finance, Accounting, Business Administration, Management or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Experience
• Experience in financial management, financial reporting, accounting, budgeting and purchasing;
• Experience preparing reports, budgets, statistics and coordinate administrative activities;
• Knowledge of MS Office products, and good computer literacy skills required;
• Knowledge in SAP Finance is an advantage;
• Experience with international institutions knowledge of Internal Public-Sector Accounting Standards (IPSAS) and SAP is highly desirable.

Languages
IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French and/or Spanish is an advantage.

Desirable Competencies:

Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other:
Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible. Page

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 18 April 2019 at the latest, referring to this advertisement.