Recrutement de 01 Business Support Associate

Recrutement de 01 Business Support Associate
Niveau d'études: Non précisé
Expérience: 2 ans
Expire le: 21-06-2022

World Food Programme
Yaoundé, Cameroun
Opportunités de carrière : Business Support Associate SC6 | UNHAS | Yaoundé (166853)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

JOB TITLE : Business Support Associate

TYPE OF CONTRACT : Service Contract

GRADE : SC6

DUTY STATION (City, Country) : Yaounde

DURATION : 12 months

NUMBER OF POSITION : 1

WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

CONTEXT AND OBJECTIVE OF THE ASSIGNMENT:

In the performance of his/her function, the Business Support Associate will report to the United Nations Humanitarian Air Service (UNHAS) Chief Air Transport Officer (CATO) and his deputy. In this role, the Business Support Associate will provide support to all units on matters pertaining to daily operations, reporting, filing and communications with partners. The incumbent will cover this position according to the current structure and with the accountabilities and responsibilities laid down in the TOR and as specified by the head of the unit, in agreement with the established WFP Human Resources rules and regulations.

ACCOUNTABILITIES/RESPONSIBILITIES (not all inclusive):

The Business Support Associate will be responsible for the following key duties:

Perform all administrative tasks for the UNHAS Cameroon team

Ensure that administrative and operational documents are classified and archived.
Check stock status, assess supply needs and define orders to be placed.
Follow-up of letters deposited for printing, signature and deposit of letters with various partners.
Write letters and minutes of meetings.

Competence to handle large numbers of data with accuracy

Prepare operations reports (FACTSHEET, etc).
Provide weekly UNHAS Cameroon statistics to management for SITREP development.
Prepare communication, reports, presentations and other products through Microsoft Word, Excel, and Powerpoint.

Provide finance and accounting support

Assist in the clearance of receivables and payables for WFP employees and external vendors.
Retrieve data from WFP’s Corporate Travel Management System in order to generate financial reports.
Analyze and interpret pertinent data, identify and resolve data discrepancies, file data from various sources and provide accurate analysis as requested.
Make travel arrangements for staff when requested.
Manage petty cash, monthly partner invoicing and Monitoring of purchases and payments.
Alternate Finance Associate (UNHAS) in case of absence.

Coordination and communication

Coordinate extensively with Service Units and liaise frequently with staff/employees.
Respond to queries from a variety of sources by providing information, advice and guidance on rules and regulations related to areas of work.
Alternate booking and customer care agent in case of absence.

Perform all other duties relating to the UNHAS Cameroon service assigned by the CATO.

QUALIFICATIONS & EXPERIENCE REQUIRED:
Education :
Completion of secondary school education
First level university degree in Finance, Administration or Travel would be an advantage.
Certification in finance/accounting will be an asset.

Experience:
Six or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Minimum two or more years of progressively responsible work experience in Administration and Finance is required.

Technical Knowledge & Skills :

Specialized knowledge of the application of common business processes, practical business support methods, procedures and systems used in area of work, gained through technical training and work experience.
Good communication skills to provide specialized business support services to a wide range of individuals.
Ability to analyse and interpret financial data and monitor budgets.
Ability to proactively identify and recommend areas for improvement to the design and delivery of specialised services.
Ability to build relationships with a variety of individuals across functions.
Experience in coordinating the work of others and self and training and supporting others.
Ability to maintain confidentiality.

Languages :
Fluency in both oral and written communication in French and English.

DEADLINE FOR APPLICATIONS
21 June 2022

Ref.: VA

Kindly note the only documents you need to submit at this time are your CV and Cover Letter. Additional documents such as passport, recommendation letters, academic certificates, etc may potentially be requested at a future time.


All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.