Recrutement de 01 HUMAN RESOURCES ASSISTANT

Recrutement de 01 HUMAN RESOURCES ASSISTANT
Niveau d'études: Non précisé
Expérience: 2 ans
Expire le: 06-07-2022

ONU Carrière
KHARTOUM, SUDAN
vacance de poste

Intitulé publication : HUMAN RESOURCES ASSISTANT, FS5 (Temporary Job Opening)
Intitulé code d’emploi : Assistant aux ressources humaines
Département / Bureau : Mission intégrée des Nations Unies pour l’assistance à la transition au Soudan
Lieu d'affectation : KHARTOUM
Période de candidature : - 06 juillet 2022
No de l’appel á candidature : 22-Human Resources-UNITAMS-184611-J-Khartoum (M)
Staffing Exercise N/A
Valeurs fondamentales de l'ONU : intégrité, professionnalisme, respect de la diversité

Cadre organisationnel
The position is located in the United Nations Integrated Transition Assistance Mission in Sudan (UNITAMS). The United Nations Security Council adopted resolution 2524 (2020) authorizing the mandate of UNITAMS which is to support the political transition, progress towards democratic governance, in the protection and promotion of human rights, and sustainable peace; to support peace processes and implementation of future peace agreements; to assist peacebuilding, civilian protection and rule of law, in particular in in the areas of Blue Nile, South Kordofan and Darfur; and to support the mobilization of economic and development assistance and coordination of humanitarian assistance.

The position is based in Khartoum and is located in the Human Resources Section. The incumbent will report to the Human Resources Officer.

Responsabilités
Within the limits of delegated authority, the Human Resources Assistant will be responsible for performing the following duties:

Recruitment and Staff Selection
•Reviews job openings in consultation with hiring managers, ensuring that the evaluation criteria and responsibilities are in line with the approved or classified documents.
•Assists with forecasting and identifying vacancies, preparing job openings, reviewing and screening of candidates.
•Assists in conducting preliminary reviews, prepares and submits recruitment cases to (Field) Central Review Bodies.
•Participates in the selection of candidates; including conducting roster searches for applicants and identifying short-lists of candidates, evaluating and screening applications, generating personal history profiles of candidates, facilitating the interview process and acting as ex-officio.
•Assists in the filling of posts for all categories. For national positions, initiating and following-up on reference checks and academic verifications, ensuring the completion of pre-recruitment formalities, calculating salaries and related benefits, preparing and dispatching offers of appointments and Statement of Emoluments.
•Maintains job opening files, ensuring closure of job openings in INSPIRA upon completion of selection.
•Prepares recruitment status reports for use by management.
•Recruitment of non-staff such as Consultants and Individual Contractors.

Administration of entitlements and benefits
•Supervises and monitors the work of Human Resources Assistants at the lower level in carrying out all human resources functions and maintenance of staffing tables.
•Receives and reviews grievances and complaints related to entitlements and benefits, assessing and evaluating the merit of each case and making recommendations for resolution;
•Reviews and processes entitlements and benefits related actions, making appropriate recommendations where exception is required.
•Provides advice to staff as first point of contact regarding interpretation and application of policies, regulations and rules concerning conditions of service, entitlements and benefits.
•Provides advice on salaries and related benefits and travel entitlements.
•Determines benefits and entitlements for staff on the basis of contractual status in line with Staff Rules and Regulations, preparing justifications for exceptions for review by the Chief Human Resources Officer for reporting in the BTA portal;
•Inducts newly recruited staff members by briefing them on administrative formalities, conditions of service, entitlements and benefits.
•Assists in resolving complex HR related issues and problems by conducting necessary research and fact finding and preparing drafts and related documentation for review by the Supervisor.

Performance Management and Staff Development
•Provides support in advising managers and staff on performance management to ensure effectiveness, compliance and equity.
•Ensures compliance with the performance management system, including inputs to the Joint Monitoring Group and Rebuttal Panels in which he or she serves as ex officio member. •Reviews complaints or grievances from staff on performance related matters and initiates actions to resolve them.
•Prepares monitoring reports on staff development and career support programmes.
•Assists in the development and tracking of career development programmes in liaison with the regional training focal points.

Planning and Budget
•Supports the mission planning process throughout the mission lifecycle by preparing documentation and data as well as initial reviews on staffing requirements and organizational structure.
•Assists with reviewing recommendations resulting from staffing reviews and providing data that would translate them into staffing requirements for purpose of budget preparation.
•Provides assistance and recommendations to the mission’s sections on job classification procedures and the preparation of classification documentation including Job Descriptions and org charts.
•Assists with the monitoring of staffing related costs and expenditures in the HRIS in line with the funds.
•Ensures that management of posts is conducted in line with established standard procedures, and processes related transactions such as fund commitment in the HRIS to meet any shortfalls.
•Advises managers on loaning of posts between sections and movement of posts and staff between locations based on the Standard Operating Procedures, Staffing table and Post Management.
•Updates staffing tables in HRIS systems in line with the authorized staffing table.

Others
•Researches on matters related to the administration of justice and provides inputs and information for formulation of mission response to applications of staff to MEU or UNDT.
•Updates HRIS and initiates required transactions in the system.
•Provides induction to the Civilian Police and monitors their time and attendance.
•Analyses incoming correspondence, and drafts memorandum and faxes related to HR matters.
•Prepares monthly reports on staffing compliments and post incumbency.
•Assists in preparing policy papers, position papers and briefing notes on issues related to human resources management matters.
•Keeps abreast of developments in various areas of human resources.
•Performs other duties as may be assigned.

Compétences
Profesionalism: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Formation
High school or equivalent diploma is required. Technical or Vocational Certificate and/or training in human resources management, business or public administration, social sciences, education or related field experience is desirable.

Expérience professionnelle
At least 8 years of progressively responsible experience in the field of human resources management, administration or related area is required.

Experience with the recruitment of international and national staff in an international organization or similar is required.

A minimum of two years of experience in an Enterprise Resource Planning (ERP) system in the area of human resources management, within the United Nations system or a similar international organization is required.

A minimum of two years of relevance experience in advising managers and staff on the interpretation and application of human resources policies and procedures is required.

Experience with the recruitment of Consultants and Individual Contractors is desirable.

Connaissances linguistiques
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required and knowledge of Arabic is desirable.

Méthode d'évaluation
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Notice spéciale
• This position is temporarily available for 364 days. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

Charte des Nations Unies
Aux termes du paragraphe 3 de l’Article 101 de la Charte des Nations Unies, la considération dominante dans le recrutement du personnel doit être la nécessité d’assurer à l’Organisation les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. Ne seront pas retenues les candidatures des personnes qui ont commis des violations du droit international des droits de l’homme, des violations du droit international humanitaire, des actes d’exploitation, d’atteintes ou de harcèlement sexuels, ou au sujet desquelles il existe des raisons plausibles de croire qu’elles ont été impliquées dans la commission de tels actes. L’expression « exploitation sexuelle » désigne le fait d’abuser ou de tenter d’abuser d’un état de vulnérabilité, d’un rapport de force inégal ou de rapports de confiance à des fins sexuelles, y compris mais non exclusivement en vue d’en tirer un avantage pécuniaire, social ou politique. On entend par « atteinte sexuelle » toute atteinte physique de nature sexuelle commise par la force, sous la contrainte ou à la faveur d’un rapport inégal, ou la menace d’une telle atteinte. Le harcèlement sexuel s'entend de tout comportement déplacé à connotation sexuelle raisonnablement propre ou de nature à choquer ou humilier, lorsqu'il entrave la bonne marche du service, est présenté comme une condition d'emploi ou crée au lieu de travail un climat d'intimidation, d'hostilité ou de vexation, et lorsque ce comportement est assez grave pour justifier le licenciement de son auteur. La candidature de personnes qui ont commis des infractions autres que des infractions mineures au code de la route ne sera pas retenue.

Sera dûment prise en considération l'importance d'un recrutement effectué sur une base géographique aussi large que possible. Aucune restriction ne sera imposée par l'Organisation à l'accès des hommes et des femmes, dans des conditions égales, à toutes les fonctions, dans ses organes principaux et subsidiaires. Le Secrétariat de l'Organisation des Nations Unies est un espace non-fumeurs.

La considération dominante dans l’engagement, la mutation ou la promotion du personnel est la nécessité de s’assurer les services de personnes possédant les plus hautes qualités de travail, de compétence et d’intégrité. En acceptant une offre d’engagement, les membres du personnel sont soumis(es) à l’autorité du Secrétaire général, qui peut leur assigner l’une quelconque des tâches ou l’un quelconque des postes de l’Organisation des Nations Unies, conformément à l’alinéa c) de l’article 1.2 du Statut du personnel. Dans ce contexte, tous les membres du personnel recrutés sur le plan international sont tenus de changer de fonctions périodiquement à l’intérieur d’un même lieu d’affectation ou dans un autre lieu d’affectation, dans les conditions fixées par le Secrétaire général.

Les candidats sont invités à respecter scrupuleusement toutes les instructions disponibles sur la plateforme de recrutement en ligne Inspira. Pour des informations plus détaillées, ils ou elles peuvent consulter le manuel d'instructions pour le candidat, en cliquant sur le lien hypertexte « Manuels » sur le côté supérieur droit de la page d'accueil de leur compte Inspira.

Les candidatures feront l'objet d'une évaluation et d'un examen préalables sur la base des informations soumises conformément aux critères d'évaluation de l'avis de vacance de poste et aux dispositions législatives internes applicables de l'Organisation des Nations Unies, notamment la Charte des Nations Unies, les résolutions de l'Assemblée générale, le Statut et le Règlement du personnel, les textes administratives et les directives. Les candidats doivent fournir des informations exhaustives et précises conformément aux instructions fournies sur la plateforme Inspira. Une fois la candidature envoyée, aucune modification, suppression ou révision, ni aucun ajout ou changement ne pourra être fait. Il sera procédé à une vérification des références des candidats faisant l'objet d'une attention particulière pour s'assurer de l'exactitude des renseignements qu’ils ont fournis dans leur candidature.

Les avis de vacance de postes publiés sur le Portail des carrières sont retirés à 11:59 p.m. (heure de New York), le jour de la date limite de dépôt des candidatures.

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