Recrutement de 01 Officer, Administration and Finance

Recrutement de 01 Officer, Administration and Finance

Niveau d'études: Non précisé
Expérience: 3 ans
Expire le: 10-09-2023

The International Federation of Red Cross and Red Crescent Societies (IFRC)
Brazzaville, Republic of Congo
Officer, Administration and Finance

Vacancy No.;S04412
Contract Type;National
Application Deadline;10-Sep-2023
Job Posted on:29-Aug-2023
Country:CONGO
Duty Station:Brazzaville, Republic of Congo
Duty Station Status:N/A
Duration:8 months
Accompanied Status:N/A
Grade:National Staff

Organizational Context
The International Federation of Red cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian network, reaching 150 million people each year through its 192 member National Societies. The Organization acts before, during and after disasters and health emergencies in order to meet the needs and improve the lives of vulnerable people. Our work is guided by seven fundamental principles (humanity, impartiality, neutrality, independence, voluntary service, unity and universality) and by strategy 2030, which voices our collective vision and determination to move forward in tackling the major challenges that confront humanity in the present decade.

IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality.

IFRC is led by its Secretary General and has its Headquarters in Geneva, Switzerland. The Headquarters is organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy, and Digitalization; and (iii) Management Policy, Strategy, and Corporate Services

IFRC has five regional offices in Africa, Asia Pacific, the Middle East and North Africa, Europe, and the Americas. IFRC also has country cluster delegations and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster, and country) comprise the IFRC Secretariat.

The Kinshasa country cluster supports the Democratic Republic of Congo (DRC), the Republic of Congo/Congo Brazzaville, Rwanda, and Burundi. These countries are in the Congo Basin and have a total population of over 123.7 million. The DRC is a very large country with 2.345 million km², while the other 3 countries are small in terms of area (Rwanda (26,338 km²), Burundi (27,834 km²), and Congo (342,000 km²).

These countries share several common humanitarian challenges, including health and epidemic risks, food insecurity and malnutrition, poverty, conflict, climate-related shocks (such as floods, droughts, and landslides), and large-scale displacement and population movements.

Job Purpose
The primary responsibility of this position will be to review accounts and financial management of the Cluster in Brazzaville in addition to administration priorities in the country Office.

The incumbent is responsible for providing support on various administrative issues to ensure efficient and effective running of the cluster office on day-to-day operation.

Job Duties and Responsibilities

Internal Control and Risk Management
Run the verification and input of suppliers’ invoices into CODA.
Processing of National Societies financial returns into the financial information system.
Ensure strong control on bank accounts (Signatories/update/balances and bank reconciliations).
Ensure efficient cash forecasting for allocated project codes through attending departmental planning meetings, assisting and reviewing appeal and operational budgets and acting as advisory.
Work closely with national society staff to ensure that expenditure is booked into correct budget lines.
Ensure that expenditure incurred is in full compliance with the Federation Financial and procurement procedures.
Ensure daily CODA input of Bank, purchases transactions.
Ensure DSA timely preparation.

Financial Reporting
Support Budget preparation production of Donors Financial report/Focal point to PMER/PRDD
Filing of staff monthly income payroll returns.
Ensure that National Society staff are aware and adhere to the donor funding and financial reporting requirements.
Periodically generate reports that will assist programme managers monitor project expenditures and balances.
Prepare financial management reports and update regularly on the donor and PNSs funding for the regional framework.
Ensure timely working advance report input to CODA supported by the required documentation.

Audit and Compliance
Preparations of bank reconciliations statements
Support quarterly reconciliation of National Societies working advance accounts
Support reversals of deposits and prepayment account to the relevant projects.
Run the reconciliation of supplier’s accounts and follow up on any difference identified
Prepare and input into CODA and SOSC monthly allocation.
Act as a focal point for the reconciliation of all the balance sheet accounts in liaison with other Finance officers.
Ensure timely and accurate monthly close of accounts specifically assigned. This involves reconciliation of various accounts and ensuring compliance with the organization finance procedures.
Carry out reconciliation of deposits and prepayment accounts.

Financial Management
Support in processing of both online and cheque payments.
Input of petty cash transactions to CODA on daily basis.

Monitoring
Monitor the reconciliation of employee working/travel advance accounts.
Verify of social& Fiscal declarations prepared by HR and ensure compliance to National laws and regulations.
Monitor accounts to ensure proper coding.
Check expenditure and documentation to ensure compliance with donor financial requirements and in line with audit recommendations.

Support
Support, train and assist programme departments and NS finance teams in the production of financial reports to donors. Validate all reports prior to submission and assist programme departments in all areas of financial matters regarding donors.

Procurement
Support tender committee-Review of supplier lists-Support pre-qualification exercise. Verification of contracts.

Administration
Assist in the communication and enforcement of all financial policies and procedures as well as the improvement of areas identified.
Keep up to date the Staff files.
Manage staff equipment (mobile phones, laptops, …)

Job Duties and Responsibilities (continued)
Actively work towards the achievement of the Federation Secretariat’s goals
Abide by and work in accordance with the Red Cross and Red Crescent principles
Perform any other work-related duties and responsibilities that may be assigned by the line manager

Education
Bachelor of Commerce in Accounting or Finance management

Experience
At least 3 years in similar positions
Previous experience in managing ECHO/USAID/grants
Previous experience working at the Federation Delegation, ICRC and/or National Society will be an added advantage.

Knowledge, Skills and Languages
Proficient computer skills.
Broad understanding of Red Cross/Red Crescent activities
Fluently spoken and written French
Good command of English

Competencies, Values and Comments
High degree of integrity, discretion and personal conduct.
Flexible and adaptable to changing working conditions.
Self-motivated, proactive with good judgement and initiative
Excellent interpersonal and written communication skills.
Ability to prioritise, meet deadlines and work under pressure.
Sensitive to diversity
Attention to detail
Able to work in a multicultural team
Good inter-personal skills
Able to work under minimum supervision
Good stress management

Only candidates of Congolese nationality (Brazzaville) will be eligible for this position. Female candidates are particularly