Recrutement de 01 Director of Finance and Operations

Recrutement de 01 Director of Finance and Operations

Niveau d'études: Bac + 3
Expérience: 7 ans
Expire le: 15-07-2023

Chemonics
Monrovia, Liberia
Director of Finance and Operations | Monrovia, Liberia | 2023

Chemonics seeks a Director of Finance and Operations for the USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project in Monrovia, Liberia. The Director of Finance and Operations will play a lead role in the implementation of comprehensive management policies and procedures for the project, procurement, and administrative staff members, and providing oversight of all operational activities of the GHSC-PSM Liberia project. The Director of Finance and Operations will lead implementation of improved Field Office systems and practices in collaboration with the Country Director and Liberia Project Management Unit (PMU).

Principal Duties and Responsibilities

Finance and Administrative Management
Provide advanced oversight and monitoring of all accounting and financial transactions performed by other finance manager and officer
Provide oversight for finance team to review and manage account procedures, accounting controls, and ensure full monthly reconciliation between field office accounting systems and bank statements; ensure proper reconciliation of accounts payable, accounts receivable, bank accounts, and petty cash
Review per diem expense reports for compliance with Chemonics and USAID rules and regulations
Interface with Chemonics’ home office Project Management Unit (PMU), and the Finance and Accounting Support Team (FAST) regarding monthly local reviews and source documentation requests. Provide information and documentation as requested
Ensure that all finance and administrative staff have access to and a working knowledge of USAID rules and regulations and PSM policies
Oversee the work of the PSM operations team, including oversight of project procurement, logistics for distribution of commodities, office maintenance (procurement and use of supplies, equipment and services), and project vehicle use, ensuring compliance with financial guidelines and policy
Coordinate project procurements, in full compliance with all applicable USAID rules and regulations and Chemonics’ internal policies and procedures including but not limited to:
Ensuring and documenting competition among vendors
Ensuring payments are made in a timely manner
Assisting in drafting subcontracts as necessary
Oversee local finances, including the management of all procurement and contract/subcontract administration activities assuring compliance with the prime contract, corporate policies, and procedures
Monitor project-wide spending against funding ceilings
Support technical implementation through timely reviews and effective management of subcontracts and leases
Work with technical and operational staff to oversee project’s system for filing and archiving of all relevant finance, administrative, technical, contractual and personnel documentation
Maintain a good knowledge and understanding of all office rules and procedures as set forth in the field office policy manual
Perform other tasks as directed by the Country Director

Human Resource Management
Provide supervision, assistance, and capacity building to other members of the operations team
Oversee project human resources needs including the delivery of staff trainings and needs assessments, personnel recruitment, hiring and onboarding, and personnel management
Responsible for maintaining, reviewing, and improving personnel policies, procedures, and benefits
Maintain personnel records for local staff, including review of long-term and short-term local employment contracts, timely and efficient conduct of annual performance evaluations, and staff compliance with local employee handbook and local labor laws
Support project staffing requirements to ensure appropriate coverage and job satisfaction

Inventory and Logistics
Oversee all aspects of project-sponsored conferences, trainings and events
Oversee travel arrangements and ensure they are in accordance with USAID and corporate travel requirements
Ensure management of project assets including inventory, vehicles and files
Oversee disposition of project expendable and non-expendable property
Maintain adequate project property, equipment and resources to fulfill the needs of project personnel
Ensure that all equipment is used in accordance with program and U.S. Government guidelines

3PL Management:
Manage 3PL indefinite quantity subcontracts for the distribution of health commodities including the drafting and issuing of task orders and negotiations memos, as well as ensuring that all proofs of delivery are received and properly filed
Liaise with the 3PL to ensure the resolution of issues during distribution
Manage the re-competition of 3PL IQS’

Compliance
Ensure compliance with U.S. government regulations, Chemonics’ corporate policies, laws of Liberia, and any supplemental policies developed specifically for GHSC-PSM, including promoting staff awareness of all applicable guidelines, policies and expectations
Establish standards and procedures to ensure that the project systems are effective and efficient in preventing, detecting, and correcting noncompliance with applicable rules and regulations
Ensure compliance with organizational policies, procedures and internal controls (e.g. Field Office Guide to Field Accounting and Compliance, Field Office Procurement Handbook, CCN Policy Manual, Global QMS, etc.), and make recommendations on strengthening these policies and procedures

Project Closeout
Lead the closeout phase from the project field office end in coordination with the PMU and actively participate in the development of the project closeout plan for USAID’s approval
Monitor disposition of inventory and equipment, departure of project staff, termination of relationships with ongoing vendors, and financial closeout
Responsible for the organization of project files and shipment of thar copy documents from Liberia to the United States for archiving following Chemonics Records Policy.

Other tasks as assigned

Job Qualifications
Bachelor’s degree in supply chain, business administration, public administration, or another relevant field (Master’s degree preferred);
At least seven (7) years of experience working on USAID projects, preferably with responsibilities in procurement, subcontracts, and operations;
Familiarity with Chemonics’ systems and processes is preferred;
Demonstrated success in managing programs of similar magnitude and complexity, working collaboratively with various teams, and communicating effectively;
Strong leadership, mentorship, management, planning, analytical and organizational skills;
Demonstrated ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail;
Willingness to relocate to Monrovia, Liberia for a minimum of approximately one year (November 2023- November 2024).
Demonstrated leadership, versatility, and integrity.
Fluency in English is required;

Location of Assignment
This position is based in Monrovia, Liberia with the possibility of intermittent travel throughout the program’s target regions as needed.

Supervision
The Operations and Finance Director will report directly to the Country Director or his/her designee.

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.